Medical Records Coordinator- TEMPORARY

Health Plus Management; New York (NY); On-site; USD 22,000 - 28,000; Full time

Job summary

Health Plus Management is seeking a Medical Records Coordinator to create, retrieve, and update patient information in our offices. This temporary role supports smooth patient flow through chart preparation, record retrieval, and scanning into electronic systems.

Responsibilities include ensuring charts are complete, obtaining external records, and coordinating with Billing. Familiarity with HIPAA and medical terminology is preferred; office orientation is provided.

Qualifications

• 1+ years medical administrative experience preferred.
• Knowledge of medical terminology & procedures preferred.
• Experience with an EMR system preferred.
• HIPAA knowledge for PHI release preferred.
• Strong computer skills in Windows applications (Word/Excel).

Responsibilities

• Pull and review charts before doctor visits to ensure records are on file.
• Obtain outside records for preview prior to visits.
• Prepare medical records for Billing Department as requested.
• Create chart folders and file labeling.
• Review charts for demographic accuracy and follow up as needed.
• Prepare patient charts with demographics, prior x-rays, tests, etc.

Skills

Communication

Organization

Time management

Multitasking

Problem solving

Tools

EMR systems

Job description

Health Plus Management (HPM) is a Physician Support Organization and market leader in clinical practice management in the physical medicine and rehabilitation market with 50+ locations serving Long Island, NYC, Westchester, Upstate NY, NJ and Connecticut. HPM provides independent physician practices specializing in musculoskeletal care with professional business development, marketing and back-office support typically seen in much larger organizations, thereby enabling clients to start and/or grow their private practice beyond what might otherwise be feasible (while maximizing clinical service and patient care).

Health Plus Management is seeking an energetic, patient-centric and detail-oriented Medical Records Coordinator who will be responsible for creating, retrieving, and updating patient related information according to company policy, to ensure a smooth patient flow for the office.

This is a temporary position.

Responsibilities

• Responsible for pulling and reviewing all charts prior to the doctor's appointment to ensure that all medical records are on file
• Obtain records from outside sources for preview prior to the office visit
• Prepare complete Medical Records for the Billing Department as requested
• Create chart folders (includes adhering of all labels and hole punching)
• Review charts to ensure all patient demographics information is complete/ accurate, and follow up if necessary
• Prepare patient charts to include demographic information, previous x-rays, tests, etc.
• Process the release of information, organize, prep, and scan documents into the electronic systems and ensure the efficient processing of requests for patient information
• Collect all necessary paperwork and authorizations needed for billing
• Scan information to patient's electronic record
• Maintain patient confidentiality in line with HIPPA guidance
• Other administrative tasks as assigned

Knowledge And Experience

• 1+ years of medical administrative experience preferred
• Knowledge of medical terminology & procedures preferred
• Experience with an EMR system preferred
• Knowledge of plaintiff, defendant and third-party requests, and HIPAA requirements for release of PHI, preferred
• Strong computer knowledge and windows program including Microsoft word/excel

Skills And Abilites

• Excellent verbal and written communication
• Exceptional organizational and time-managements skills - the ability to multi-task is a must
• Adaptability and flexibility while working in a fast-paced environment
• Problem-solving ability and aptitude
• Outcome-focused, with an ability to work under pressure
• A solution-oriented mindset
• A strong sense of urgency and focus in accomplishing tasks

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds at times.

Schedule

Monday-Friday 9am-5:30pm

Pay

$18/hour