Medical Records Coordinator — LTC Compliance & Access

PruittHealth; Georgia; On-site; USD 43,000 - 64,000; Full time

Job summary

PruittHealth is seeking a Medical Records Coordinator to manage clinical records for long-term care facilities. The role focuses on accuracy, accessibility, and organized documentation across the facility and departments.

Responsibilities include developing policies, safeguarding records, and training staff to ensure privacy and regulatory compliance. A strong emphasis on quality control and timely access to records is required.

Qualifications

• Participates in surveys and required reports.
• Maintains continuing education to keep license/certification current.
• Attends mandatory in-services.
• Honors patients’ rights and privacy, ensuring equitable treatment.

Responsibilities

• Ensures clinical records contain resident identification, assessments, plan of care and progress notes.
• Develops and implements policies for complete, accessible, and organized records.
• Maintains secure record storage and retrieval compliant with retention laws.
• Inspects closed records and organizes long-term storage; reports delays.
• Maintains safeguards against unauthorized access to medical records.
• Evaluates records and recommends changes to improve documentation quality.
• Ensures compliance with documentation policies and reports findings to leadership.
• Develops staff training on documentation policies and confidentiality.
• Maintains lists of approved abbreviations and definitions.
• Provides access to records within 24 hours; copies within 2 working days.

Skills

Records management

Regulatory compliance

Privacy & confidentiality

Staff training

Quality control

Education

High school diploma or equivalent

Job description

PruittHealth is seeking a Medical Records Coordinator to manage clinical records for long-term care facilities. The role focuses on accuracy, accessibility, and organized documentation across the facility and departments.

Responsibilities include developing policies, safeguarding records, and training staff to ensure privacy and regulatory compliance. A strong emphasis on quality control and timely access to records is required.