Medical Records Coordinator

Ohio Living; United States; On-site; USD 22,000 - 27,000; Full time

Job summary

Ohio Living is seeking a Medical Records Coordinator to maintain a complete medical records program across our Ohio facilities. This role emphasizes accuracy, compliance, and confidentiality in handling EMR data and paper records.

The ideal candidate will have a high school diploma or equivalent and a course in medical records technology, plus familiarity with EMR systems and the Ohio Living standards. The position includes a pay range of $16–$19.50 per hour and a strong commitment to patient

Qualifications

• High school diploma or equivalent required; graduate of an approved medical records course.
• One year experience in medical records in a long-term care or healthcare facility preferred; EMR experience preferred.
• Must be able to read, write, speak, and understand English.

Responsibilities

• Maintain current and accurate records per standards and regulations.
• Advise Administrator on federal/state laws concerning medical records; review policies annually.
• Ensure incomplete records are returned to appropriate personnel.
• Assist in developing procedures for proper paper records filing.
• Maintain confidentiality of all patient care information.
• Enter records into the electronic medical record (EMR) system and manage encounters.
• Assist in managing the efax system by distributing incoming faxes.
• Efficiently operate EMR and perform other duties as assigned.

Skills

Quality management

Compliance

Documentation

EMR proficiency

English proficiency

Education

High school diploma or equivalent

Medical records technology course

Tools

EMR system

efax system

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing! Our intention is to have employees who are passionate about making their personal mission statement come to life each day at work! Be it through providing healing, eradicating loneliness, contributing to efficiencies, streamlining processes, being dependable, sparking creativity or something else, the demonstration of HOW you do your job is just as important as WHAT you do in your job. Alongside our valued employees, we are making a difference throughout the state of Ohio in the lives of those that need healthcare or those embracing the next chapter of their lives. Sustained members of our team demonstrate accountable behavior and share our values of customer service, innovation, integrity, inclusion, financial stewardship, leadership and care. The Medical Records Coordinator ensures that a complete medical records program is maintained in accordance with company standards, federal, state, and local standards, guidelines, and regulations.

Essential Activities and Tasks

• Quality and Compliance Management - 90% Maintains current and accurate records through use of computers and/or other documentation in accordance with company standards and federal, state, and local standards, guidelines, and regulations
• Advises Administrator on federal and state laws concerning medical records. Reviews department policies and procedures, at least annually, and participate in making recommended changes
• Ensures that incomplete records/charts are returned to appropriate personnel.
• Assists in developing procedures to ensure paper records are properly assembled, coded, signed, indexed, etc., before filing.
• Ensures established policies and procedures for the medical records section are followed by all personnel.
• Ensures that work area(s) and equipment are maintained in a clean, sanitary, and safe manner.
• Maintains the confidentiality/rights of all patients and their care information.
• Ensures that electronic medical record has been entered correctly.
• Maintains face-to-face encounters and physician orders using the electronic medical record system.
• Assists in the management of the efax system by distributing incoming faxes.
• Operations Management & Administration - 10% Reviews all records. Collects, assembles, checks and files patient charts as required. Attends all-employee and departmental meetings and in-service training as scheduled or as directed. Efficiently operates the electronic medical records (EMR) system. All other duties as assigned.

Qualifications

Education High school diploma or equivalent required. Graduate of an approved course for medical records technology.

Experience

One year experience in medical records in a long-term care or healthcare facility preferred. Proficiency with electronic medical records (EMR) preferred.

Other Requirements

Must be able to read, write, speak, and understand the English language.

Working Conditions and Special Requirements

Sitting - Up to 4 hours/day Standing - Up to 8 hours/day Walking - Up to 6 hours/day Lifting, transferring, pushing or pulling equipment/supplies - Up to 25 pounds Risk Category for Exposure to Bloodborne Diseases - III

The pay range for this role is $16-19.50/hr.

Across our 11 life plan communities, we offer a range of options from independent living apartments and villas to specialized memory care and everything in between. Whether it's a helping hand or skilled nursing care, we're here to provide support at every stage of life's journey. But our commitment doesn't stop at our doorstep. Between Ohio Living Home Health & Hospice and Ohio Living Palliative Medicine, we extend our care to over 10 million Ohioans in the 43 counties we serve. We also offer provider-owned physician and nurse practitioner services, a Medicare Advantage plan, and pharmacy services — because health and wellness go hand in hand.

The Ohio Living Foundation raises millions of dollars each year to support the people and programs of Ohio Living. From charity care to special programs and beyond, they’re dedicated to making a difference in the lives of those we serve and ensuring that no one is left behind.

At Ohio Living, our mission is that heart of all we do. For over 100 years, it has been our promise to care, to support, and to enrich the lives of our residents and communities.