Medical Records Coordinator

Optima Care Partnership; Town of Smithtown (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

Optima Care Partnership in Town of Smithtown, NY seeks a detail-oriented Records Clerk to organize and maintain patient records in paper and electronic formats using Sigma. You will manage admissions/discharges paperwork and input demographics and medical history into charts.

This role requires knowledge of HIPAA, strong communication, and the ability to work both independently and in a team. Join a healthcare setting focused on accurate record-keeping and patient privacy.

Qualifications

• High school diploma or equivalent; associate degree or certification in health information technology, medical terminology, or related fields is preferred
• Experience in a medical office or healthcare setting; familiarity with Sigma software
• Proficiency in computer systems and office software; strong attention to detail and organizational skills
• Knowledge of HIPAA regulations and release of information policies
• Excellent verbal and written communication; ability to work independently and in a team environment

Responsibilities

• Organize and maintain records: File and retrieve patient records in paper and electronic formats (Sigma)
• Process admissions/discharges: Handle paperwork including consent forms, insurance documents, and discharge summaries
• Data entry and updates: Input demographic, medical history, and treatment data into patient charts
• Record accuracy: Review and correct records for completeness and regulatory compliance
• Confidentiality: Protect patient information per HIPAA and employer policies
• Chart management: Prepare charts for appointments, monitor chart flow, maintain secure tracking
• Communication: Respond to patient inquiries about records and coordinate with staff
• Quality control: Participate in chart review and implement record-keeping quality measures

Skills

Computer systems

Attention to detail

HIPAA knowledge

Communication

Teamwork

Education

Associate degree in Health Information Technology

Certification in Health Information Technology

Tools

Sigma software

Job description

Key Responsibilities

• Organize and maintain records: File and retrieve patient records in both paper and electronic formats (Sigma)

• Process admissions/discharges: Handle paperwork including consent forms, insurance documents, and discharge summaries

• Data entry and updates: Input demographic, medical history, and treatment data into patient charts

• Record accuracy: Review and correct records for completeness and compliance with regulations

• Confidentiality: Protect patient information in accordance with HIPAA and employer policies

• Chart management: Prepare charts for appointments, monitor chart flow, and maintain secure tracking when records are out of the medical records room

• Communication: Respond to patient inquiries about records and coordinate with healthcare staff for information needs

• Quality control: Participate in chart review committees and implement record-keeping quality measures

Qualifications

• Education: High school diploma or equivalent; associate degree or certification in health information technology, medical terminology, or related fields is preferred

• Experience: Prior experience in a medical office or healthcare setting; familiarity with Sigma software

• Skills:

  • Proficiency in computer systems and office software

  • Strong attention to detail and organizational skills

  • Knowledge of HIPAA regulations and release of information policies

  • Excellent verbal and written communication

  • Ability to work independently and in a team environment