MEDICAL RECORDS COORDINATOR

Archbold; Thomasville (GA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Retirement Plan

PTO

Job summary

Archbold Medical Center is seeking a detail-oriented Medical Records Coordinator to manage records, ensure accuracy, and support hospital reporting requirements.

The role requires knowledge of ICD-10-CM and CPT coding rules, and experience with medical records processes. Strong organizational skills and the ability to work under pressure are essential. This position reports to the Director of Medical Records and supports quality improvement initiatives.

Qualifications

• High school diploma or equivalent required.
• Working knowledge of office procedures and basic office equipment.
• Experience in medical records preferred.
• Knowledge of medical terminology ICD-10-CM and CPT coding rules.

Responsibilities

• Complete and coordinate follow-up of delinquent medical records; send letters.
• Prepare transfer, observation, death and infant mortality reports as required.
• Complete statistical reports according to hospital requirements.
• Organize and conduct Medical Record Committee and Medical Record Review Committee meetings.
• Maintain Master Patient Index and account for all discharges, ER and outpatient records.
• Analyze charts and contribute to ongoing quality improvement.

Skills

Accuracy

Attention to detail

Time management

Judgment & initiative

Medical terminology knowledge

Office procedures

MS Office

Education

High school diploma

Tools

EMR systems

MS Office

Job description

Medical Records Coordinator

Description

Education Requirements: High school graduate or equivalent.

Experience: Must have working knowledge of office procedures, basic office equipment including computers. Experience in medical records is preferred.

Required Skills: Accuracy, precision and attention to detail are essential to job performance. Time management and productivity should be excellent. Must be able to exercise appropriate and effective judgment and initiative in performance of duties.

Physical Demands: Good physical and mental health is required. Must be able to work under stressful conditions and situations. Relative amount of physical activities related to technical assistance.

Supervises: None

Supervised By: Director of Medical Records

Performance Standards: Organization Wide Maintains a professional image. Makes a conscientious effort to help maintain a clean, safe and secure environment. Assumes responsibility for institutional requirements.

Customer Service Interpersonal skills Demonstrates pride in the organization. Strives to work well as a team member.

Medical Records Coordinator Assumes administrative authority, responsibility and accountability for medical record management. Completes and coordinates the follow up of delinquent medical records to include letters regarding delinquent charts. Completes statistical reports according to hospital requirements. Prepares transfer, observation, death and infant mortality reports as required. Responsible for organizing and conducting the Medical Record Committee and the Medical Record Review Committee meetings. Knowledge of Medical terminology ICD-10-CM and CPT Coding rules, Joint Commission Standards, CMS and State standards and Medical Staff Rules and Regulations Maintains Master Patient Index Preps and accounts for all discharges, ER and outpatient, etc. records. Analyzes charts according to established procedures. Maintains ongoing quality improvement monitor. Contributes to the effective management of the department.

Perks/Benefits

(for eligible employees):

Have optimal opportunity for career growth within our growing organization

Medical / Dental

Retirement Plan

PTO and paid life insurance

What Sets Us Apart

Archbold Medical Center is a four-hospital, four-nursing-home health system with 540 patient beds. We employ more than 2,500 people and boast an outstanding medical staff of nearly 200 qualified physician specialists. Our flagship hospital, Archbold Memorial Hospital, is a 264-bed hospital located in Thomasville, Georgia. Our system hospitals, also in Georgia, are Archbold Brooks Hospital in Quitman, Archbold Grady Hospital in Cairo, and Archbold Mitchell Hospital in Camilla.

For 100 years, Archbold has been synonymous with high-quality, compassionate medical care. While our exemplary facilities have helped us maintain an excellent reputation, our team members are what makes Archbold special.

You are unique. You have skills and a strong passion for helping people. You also have personal goals, and Archbold wants to help you achieve them. We are a diverse healthcare system that promotes teamwork, continuing education, and leadership, and we are committed to recruiting and retaining the best healthcare professionals to join our Archbold team.

What We Offer

We know that your time and expertise are valuable, and to help our employees be at their best and make the most of their employment experience, we offer a comprehensive and generous benefits package that helps our employees and their families meet the challenges of everyday living.

We strive to be a workplace of choice, and from high-quality medical and dental care benefits to retirement benefits that help build wealth for your future, Archbold is proud to offer our employees one of the best benefits packages in the area.

Below are a few of the benefits Archbold Medical Center offers to employees:

• Work/Life Balance
• Planning for the Future
• Low-Cost Prescriptions
• Health & Wellness Benefits
• Planning for Life’s Unexpected Moments
• Helping You to Advance Your Career

Mission

To provide safe, innovative and compassionate care for our communities.

Vision

A healthier region, stronger communities, meaningful work, and trusted care.