Medical Records Coordinator

HCA Healthcare; Pulaski (VA); On-site; USD 21,000 - 26,000; Full time

Benefits offered by this job

401(k) with company match

Tuition assistance

Employee benefits

Job summary

LewisGale Hospital Pulaski, part of HCA Healthcare, is seeking a Medical Records Coordinator to support day-to-day HIM clerical activities and serve as the on-site contact when the HIM Leader is off-site. The role involves assisting with FPO/records management, training, and workflow adherence.

The position emphasizes timely retrieval and reconciliation of records, processing Release of Information requests, and ensuring productivity and quality in facility HIM operations.

Qualifications

• High school diploma or equivalency preferred.
• A minimum of one year of HIM department experience with a concentration in incomplete record management is strongly preferred.
• RHIA or RHIT preferred

Responsibilities

• Serve as on-site contact when the HIM Leader is off-site for Facility Leadership and Medical Staff.
• Assist the HIM Leader with FPO duties (if applicable).
• Assist the HIM Leader with Records Management duties.
• Assist Facility HIM Clerks and Birth Certificate Clerks with questions.
• Assist Facility HIM Leader in employee training and development.
• Enter applicable unbilled reason codes (URCs) into HPF and MEDITECH daily.
• Adhere to workflow guidelines related to HPF/MPF work queues and 3M 360 Encompass lists.
• Assist in processing walk-in Release of Information requests.
• Request and retrieve paper records from off-site storage as applicable.
• Retrieve discharged medical records from units and ancillary departments as needed.
• Reconcile retrieved medical records against discharge listings with care units.
• Ensure facility HIM function productivity and quality standards are met or exceeded.
• Assist physicians in record completion activities.
• Provide training on record completion enabling technology (HPF/MPF, MEDITECH, 3M 360 Encompass).

Skills

HIM experience

Education

High school diploma or equivalent

RHIA or RHIT

Job description

Hourly Wage Estimate: $15.00 - $19.82 / hour

Schedule: Monday - Friday 8am-4:30pm

Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized.

Medical Records Coordinator

Job Summary And Qualifications

As a Medical Records Coordinator, you will be responsible for assisting as needed in the day-to-day HIM departmental clerical activities (e.g. working the Horizon Patient Folder (HPF)/McKesson Patient Folder (MPF) workflow queues, resolving unbilled accounts, facilitating the physician suspension process, etc.). You will serve as the on-site initial point of contact when the HIM Leader is off-site for the Facility Leadership and the Medical Staff. You will serve as facility liaison to the Facility HIM Leader and Regional HIM Director as needed.

What you will do in this role

• Initial on-site point of contact when HIM Leader is off-site for Facility Leadership and Medical Staff.
• Assist the HIM Leader with FPO duties (if applicable).
• Assist the HIM Leader with Records Management duties.
• Assists Facility HIM Clerks and Birth Certificate Clerks with questions.
• Assists Facility HIM Leader in employee training and development.
• Enters applicable unbilled reason codes (URCs) into HPF and MEDITECH on a daily basis.
• Adheres to documented and established workflow guidelines as it relates to managing facility HPF/MPF work queues and 3M 360 Encompass worklists.
• Assists in the processing of walk-in requests for Release of Information.
• Requests and returns paper records from off-site storage as applicable.
• Retrieves discharged medical records from various nursing units and ancillary departments as needed.
• Assists in reconciling retrieved medical records against patient discharge listings working closely with patient care units to ensure receipt of all records no later than the morning after discharge/visit.
• Ensures that facility based HIM function productivity and quality standards are maintained or exceeded.
• Assists physicians in record completion activities.
• Provides training and education of record completion enabling technology (e.g., HPF/MPF, MEDITECH, 3M 360 Encompass).

What qualifications you will need

• High school diploma or equivalency preferred.
• A minimum of one year of HIM department experience with a concentration in incomplete record management is strongly preferred.
• RHIA or RHIT preferred

Benefits

LewisGale Hospital Pulaski, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Note: Eligibility for benefits may vary by location.

"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr. HCA Healthcare Co-Founder

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.