Medical Records Coordinator

Paycom; Jacksonville (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

GI Alliance seeks an experienced Medical Records Coordinator to assemble patient information into charts with accuracy and completeness. You will ensure proper identification, signatures, and confidentiality while coordinating with physicians for clarifications.

The role requires 5–7 years of medical records experience, strong Microsoft Office and EMR skills, and leadership ability to mentor new staff in a compliant, efficient office setting.

Qualifications

• High school diploma required; associate degree preferred.
• 5–7 years of medical records experience, preferably in a medical practice.
• Demonstrated leadership abilities and mentoring for new hires.
• Knowledge of legal and ethical considerations for patient information.

Responsibilities

• Assemble patient information into complete medical charts/records.
• Review forms for completeness, identification, and signatures.
• Coordinate with physicians and clinicians to clarify diagnoses or obtain information.
• Submit files for review, QA checks, or research purposes.
• Manage patient portal and EMR data for access and security.
• Train new Medical Records clerks and administer portal access.

Skills

Attention to detail

Multi-tasking

Data entry accuracy

Communication with clinicians

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

EMR software

Job description

GI Alliance is seeking an experienced Medical Records Coordinator.Duties of this position include, but are not limited to, the following:Position purposeThis position is responsible for assembling patient information into patients’ medical charts/records in accurate and complete manner.Responsibilities/Duties/Functions/Tasks:Assembles patients’ health information including patient symptoms and medical history, exam results, X-ray reports, lab tests, diagnoses, and treatment plans.Reviews to ensure all forms are completed, properly identified, and signed and that all necessary information is in the manual and/or computer file in preferred style such as chronological.Communicates as needed with physicians and other health care professionals to clarify diagnoses or obtain additional information.Submits files/documentation to physicians and other clinicians as requested for review, quality assurance checks, and other purposes.Provides charts/documents requested for use in legal actions, following patient consent/confidentiality protocols.Manages the patient portal for the medical office.Uses practice management software to store, tabulate, analyze and retrieve data to improve patient care, control costs, respond to surveys, or use in research studies.Protects patients’ health information for confidentiality, authorized access for treatment and data security.Performs other duties as assigned.PMDAccess and update referral software to improve patient care and ensure quality metrics are met.Train new Medical Records clerks.Manages/works inbound fax queueAdministrator for hospital portal / medical records accessPerform other duties as assignedQualificationsEducation: High school diploma. Associate degree from a community/junior college preferred.Experience: Minimum 5-7 years of medical records specialist, preferably in medical practice setting.Requirements for Coordinator Status:Should be a leader and viewed as a leader by other staff.No performance or disciplinary actions in last year.Serves as mentor/trainer for new hires in field.Considered as subject-matter expert in areas by peers, management, and physicians.Performance Requirements:Ability to alphabetize and put information (materials, forms, etc.) in chronological order.Ability to analyze medical records for completeness and accuracy, paying attention to detail.Ability to schedule time and assignments effectively.Ability to multi-task.Ability to competently use Microsoft Office and appropriate EMR software.Knowledge of legal and ethical considerations related to patient information.Skill in putting information in preferred medical record system, meeting clinic standards.Equipment Operated: Range of medical records equipment and supplies, including computer hardware/software, manual files, and sorters.Work Environment: Usually pleasant and comfortable offices. Little patient contact.Physical Requirements: Must possess the physical and mental abilities to perform the tasks normally associated with a Medical Records Specialist that involves standing, sitting, bending, and reaching. May work at computer monitors for prolonged periods.GI Alliance is an Equal Opportunity Employer. We are committed to creating an inclusive, welcoming, and equitable work environment. Our company values and celebrates the diversity of our physicians, staff and patients. We firmly believe our service is greatly enriched by our diversity of thought, experience, perspective, culture, and background.Please Note: All job offers are contingent on the successful completion of pre-employment criminal history check.NOTE: ALL APPLICATIONS MUST BE COMPLETED IN FULL FOR CONSIDERATION.No phone calls or agencies, please.EEO/AA-M/F/disabled/protected veteran