Medical Records Coordinator

Prime Healthcare; Hickory (NC); On-site; USD 42,000 - 54,000; Full time

Job summary

Prime Healthcare in Hickory, NC is seeking a detail-oriented Medical Records Coordinator to maintain resident records in accordance with HIPAA and regulatory requirements. The role focuses on accurate documentation, confidentiality, and efficient records management for a long-term care facility.

You will review records, manage EMR and paper files, coordinate with nursing staff and physicians, and assist with audits and regulatory surveys.

Qualifications

• Prior medical records experience required.
• Long-term care or skilled nursing facility experience strongly preferred.
• Knowledge of HIPAA regulations and medical records management.
• Experience with electronic medical records (EMR) systems.
• Strong organizational skills and attention to detail.
• Excellent communication and time management skills.
• Ability to work independently while maintaining confidentiality.

Responsibilities

• Maintain accurate, complete resident medical records in accordance with facility policies and regulatory requirements.
• Review medical records for completeness, accuracy, and proper documentation.
• Ensure physician orders, medical forms, and required documentation are completed and maintained appropriately.
• Maintain confidentiality of resident information in compliance with HIPAA regulations.
• Process medical records requests and release information in accordance with applicable laws and facility policies.
• Conduct routine medical record audits to ensure accuracy and compliance.
• Maintain electronic and paper medical records.
• Collaborate with nursing staff, physicians, and other departments to obtain missing or incomplete documentation.
• Assist with regulatory surveys, inspections, and medical record reviews.
• Perform additional administrative duties as assigned.

Skills

Medical records management

HIPAA compliance

Attention to detail

Organizational skills

Communication skills

Time management

Independent work

Confidentiality

Team collaboration

Tools

EMR systems

Job description

Medical Records Coordinator

Location: Hickory, NC

An established Long-Term Care Facility in Hickory, NC is seeking an experienced, organized, and detail-oriented Medical Records Coordinator to join our team!

The primary purpose of this position is to maintain accurate, complete, and confidential resident medical records in accordance with federal and state regulations, facility policies, and long-term care standards. The Medical Records Coordinator plays an essential role in ensuring proper documentation, regulatory compliance, and efficient medical records management.

MAJOR RESPONSIBILITIES

• Maintain accurate, complete, and organized resident medical records in accordance with facility policies and regulatory requirements.

• Review medical records for completeness, accuracy, and proper documentation.

• Ensure physician orders, medical forms, and required documentation are completed and maintained appropriately.

• Maintain confidentiality of resident information in compliance with HIPAA regulations.

• Process medical records requests and release information in accordance with applicable laws and facility policies.

• Conduct routine medical record audits to ensure accuracy and compliance.

• Maintain electronic and paper medical records.

• Collaborate with nursing staff, physicians, and other departments to obtain missing or incomplete documentation.

• Assist with regulatory surveys, inspections, and medical record reviews.

• Perform additional administrative duties as assigned.

QUALIFICATIONS

• Previous medical records experience required.

• Long-term care or skilled nursing facility experience strongly preferred.

• Knowledge of HIPAA regulations and medical records management.

• Experience with electronic medical records (EMR) systems.

• Strong organizational skills and attention to detail.

• Excellent communication and time management skills.

• Ability to work independently while maintaining confidentiality.

WHY JOIN OUR TEAM?

• Supportive and collaborative work environment

• Opportunity to make a meaningful impact in long-term care

• Professional growth and development opportunities