Medical Records Clerk

VIVO Healthcare University; Jacksonville (FL); On-site; USD 35,000 - 55,000; Full time

Job summary

VIVO Healthcare University is seeking a Records Manager to organize and oversee the medical records department, ensuring compliance with policies and privacy rules. The role includes protecting resident health information and supervising accurate filing and retrieval of records.

The position involves extracting data for insurers and agencies, delivering records as needed, and maintaining documentation and logs in accordance with established procedures.

Responsibilities

• Retrieves resident records (manually/electronically). Delivers as necessary.
• Files information such as nursing notes, assessments, progress notes, lab reports, x-ray results, correspondence, etc., either manually or electronically into resident charts.
• Collects, assembles, checks, and files resident charts.
• Ensures incomplete records/charts are returned to appropriate department or personnel for corrections.
• Ensures resident records are properly completed, assembled, coded, etc., before filing.
• Extracts information from records for insurance companies, Medicare, Medicaid, VA, etc., in accordance to established policies and procedures and privacy rules.
• Picks up and delivers medical records to designated areas as necessary.
• Answers telephone calls in regards to inquiries about medical records. Prepares written correspondence as necessary.
• Files active and inactive records as per established policies
• Completes portion of death certificates as indicated.
• Maintains logs of specific items as per established policies and procedures.
• Maintains requests for medical records forms and completes as necessary.

Job description

Major Duties and Responsibilities

Organizes, plans and manages the medical records department in accordance to established policies and procedures.

Ensures resident health information is protected and not disclosed unless by permission or with established policies and procedures.

Assigned Tasks

• Retrieves resident records (manually/electronically). Delivers as necessary.
• Files information such as nursing notes, assessments, progress notes, lab reports, x-ray results, correspondence, etc., either manually or electronically into resident charts.
• Collects, assembles, checks, and files resident charts.
• Ensures incomplete records/charts are returned to appropriate department or personnel for corrections.
• Ensures resident records are properly completed, assembled, coded, etc., before filing.
• Extracts information from records for insurance companies, Medicare, Medicaid, VA, etc., in accordance to established policies and procedures and privacy rules.
• Picks up and delivers medical records to designated areas as necessary.
• Answers telephone calls in regards to inquiries about medical records. Prepares written correspondence as necessary.
• Files active and inactive records as per established policies
• Completes portion of death certificates as indicated.
• Maintains logs of specific items as per established policies and procedures.
• Maintains requests for medical records forms and completes as necessary.

https://info.flclearinghouse.com/