Medical Records Clerk

Hopedale Medical Complex; Hopedale (IL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan with employer m

Wellness Center membership

Quality childcare at our facility

Tuition reimbursement and nursing

Equal Opportunity Employer

Job summary

Hopedale Medical Complex is seeking a dependable Medical Records Clerk to join the Health Information Management (HIM) Department. You will maintain electronic and paper records, scan and file documentation, and handle record requests with HIPAA compliance.

Ideal candidates have strong organizational skills, attention to detail, and good communication. A high school diploma is preferred, and familiarity with HIPAA is a plus. This is a full-time, on-site role at HMC.

Qualifications

• High school diploma or equivalent preferred.
• Strong organizational skills and attention to detail.
• Good verbal and written communication skills.
• Basic computer skills and ability to navigate electronic systems.
• Ability to prioritize tasks and work independently.
• Familiarity with HIPAA requirements is a plus.

Responsibilities

• Maintain, organize, and manage electronic and paper medical records.
• Scan, index, file, retrieve, and deliver medical records and related documentation.
• Review records for completeness and communicate deficiencies.
• Assist with medical record requests and release of information per HIPAA and policies.
• Answer department calls and respond to requests timely.
• Protect patient confidentiality and privacy requirements.

Skills

Organizational skills

Attention to detail

Verbal communication

Written communication

Basic computer skills

HIPAA knowledge

Education

High school diploma or equivalent

Job description

Hopedale Medical Complex | Health Information Management

Are you organized, detail-oriented, and looking for an opportunity to be part of a healthcare team? Hopedale Medical Complex is seeking a dependable and motivated Medical Records Clerk to join our Health Information Management (HIM) Department!

About the Position

The Medical Records Clerk plays an important role in maintaining accurate, organized, and accessible patient records. This position supports our hospital and physician practices by managing electronic and paper medical records, scanning and filing documentation, responding to record requests, and helping ensure patient information is handled securely and confidentially.

Key Responsibilities

Maintain, organize, and manage electronic and paper medical records.

Scan, index, file, retrieve, and deliver medical records and related documentation.

Review records for completeness and communicate identified deficiencies to the appropriate department.

Assist with medical record requests and release of information in accordance with HIPAA and HMC policies.

Answer department telephone calls and respond to requests in a timely and professional manner.

Maintain organized medical record storage areas and assist with record retention activities.

Transport medical records and related materials between departments and designated locations.

Protect patient confidentiality and follow all applicable privacy and security requirements.

What We're Looking For

High school diploma or equivalent preferred.

Strong organizational skills and attention to detail.

Good verbal and written communication skills.

Basic computer skills and the ability to navigate electronic systems.

Ability to prioritize tasks, work independently, and collaborate with others.

Ability to handle confidential information with professionalism and discretion.

Previous clerical, healthcare office, or medical records experience preferred.

Familiarity with medical terminology and HIPAA requirements is a plus.

What HMC Offers

Excellent benefits, including health, dental, vision, life, and disability insurance for eligible employees.

401(k) retirement plan with employer match.

HMC Wellness Center membership.

Quality, affordable childcare at our Hopedale facility.

Tuition reimbursement and nursing scholarship opportunities.

A supportive team environment where your work contributes to quality patient care.

Hopedale Medical Complex is an Equal Opportunity Employer.