Medical Records Clerk

Marcella Post Acute; Hampton (VA); On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

Tuition reimbursement

Employee referral bonus

Health, vision, and dental benefits

401(k) with match

Employee engagement programs

Job summary

Marcella Post Acute is seeking a Medical Records Clerk to ensure secure, accurate, and well-organized resident records in compliance with regulatory standards. The role supports audits, data entry, and record management within a compassionate, patient-centered facility.

The position emphasizes HIPAA privacy, confidentiality, and collaboration with clinical and administrative staff in a 180-bed sub-acute/long-term care setting.

Qualifications

• High school diploma or equivalent required; some college coursework preferred.
• Prior medical records experience required.
• Strong data entry and computer skills with attention to accuracy and detail.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Familiarity with medical terminology or ability to learn quickly.
• Strong customer service skills when interacting with residents, families, and staff.

Responsibilities

• Collect, organize, and file resident personal information, including medical history, demographic data, and clinical documentation.
• Issue and distribute medical records and files to authorized individuals and agencies in accordance with facility policies and confidentiality regulations.
• Maintain and distribute medical charts to appropriate clinical and administrative staff within the facility.
• Ensure all medical records are maintained in compliance with nursing home policies, procedures, and regulatory requirements.
• Verify that patient charts and documentation are complete, accurate, and up to date.
• Maintain strict confidentiality of all resident medical records in accordance with HIPAA and facility guidelines.
• Support audits, surveys, and compliance reviews by retrieving and organizing requested documentation.
• Assist with record tracking, filing systems, and data entry to ensure efficient record management.

Skills

Data entry

Attention to detail

Communication skills

Organizational skills

Customer service

HIPAA privacy awareness

Education

High school diploma or equivalent

Some college coursework

Job description

Join our team at Marcella Post Acuteas a Medical Records Clerk.

Proudly supported by Marquis Health Consulting Services

Daily Pay!

Pay Range: $18 - $21/hr

At Marcella Post Acute, we believe that accurate, secure, and organized medical documentation is essential to delivering safe, high-quality resident care. Guided by our core values of Passion, Respect, and Excellence, the Medical Records Clerk ensures the integrity, confidentiality, and accessibility of resident medical records in compliance with all regulatory and facility standards.

Responsibilities for Medical Records Clerk:

• Collect, organize, and file resident personal information, including medical history, demographic data, and clinical documentation.
• Issue and distribute medical records and files to authorized individuals and agencies in accordance with facility policies and confidentiality regulations.
• Maintain and distribute medical charts to appropriate clinical and administrative staff within the facility.
• Ensure all medical records are maintained in compliance with nursing home policies, procedures, and regulatory requirements.
• Verify that patient charts and documentation are complete, accurate, and up to date.
• Maintain strict confidentiality of all resident medical records in accordance with HIPAA and facility guidelines.
• Support audits, surveys, and compliance reviews by retrieving and organizing requested documentation.
• Assist with record tracking, filing systems, and data entry to ensure efficient record management.

Qualifications for Medical Records Clerk:

• High school diploma or equivalent required; some college coursework preferred.
• Prior medical records experience required.
• Strong data entry and computer skills with attention to accuracy and detail.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Familiarity with medical terminology or the ability to quickly learn.
• Strong customer service skills when interacting with residents, families, and staff.

Our Core Values in Action

Passion – Ensuring resident information is accurately maintained to support safe, informed, and high-quality care.

Respect – Protecting confidentiality and treating all resident information with the highest level of privacy and professionalism.

Excellence – Delivering precise, reliable, and organized medical record services that support compliance and clinical efficiency.

Benefits for Medical Records Clerk:

• Tuition reimbursement
• Employee referral bonus
• Health, vision, and dental benefits
• 401(k) with match
• Employee engagement and culture committee
• Company-sponsored life insurance
• Employee assistance program (EAP) resources

Join our team at Marcella Post Acute and Healthcare Center, a 180-bed Sub-Acute, and Long-Term Care facility where compassion and quality care are at the heart of everything we do. Our facility is thoughtfully designed with beautiful common spaces, creating a welcoming, home-like environment not only for our residents but also for our staff. We believe in fostering a positive and supportive workplace where employees feel valued, respected, and empowered to make a difference.
Here, you'll be part of a collaborative and dedicated team that prioritizes professional growth, work-life balance, and a culture of appreciation. If you're passionate about providing exceptional care in a warm, inclusive setting, we would love for you to grow your career with us.

The facility provides equal employment opportunities to all applicants and employees and prohibits discrimination and harassment of any kind. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by federal, state, or local law. All qualified applicants are encouraged to apply.