Medical Records Assistant

Marquis Home Care; City of Albany (NY); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Paid holidays

Job summary

Marquis Home Care seeks a Medical Records Clerk to ensure timely processing of medical records in accordance with established procedures and regulations. The role supports staff, maintains confidential records, and aids with scheduling and payroll-related tasks within the agency.

The position emphasizes strong communication skills, familiarity with medical terminology, and proficiency in Microsoft Office, with attention to accuracy and timeliness across patient records.

Qualifications

• Strong phone and communication skills.
• Proficient with Microsoft Office Suite.
• General computer and keyboarding skills.
• Familiarity with medical terminology.

Responsibilities

• Assists in developing and implementing plans to improve the medical records process.
• Ensures all medical records functions are completed within designated timeliness.
• Maintains confidentiality of all information.
• Files/Scans clinical documents in the patient electronic record and back up medical record.
• Assists supervisory/clinical staff to ensure paperwork is properly processed.

Skills

Phone communication

MS Office proficiency

Keyboarding

Medical terminology

Education

High school diploma

Job description

Position Summary

Medical Records Clerk is responsible to see that all medical records functions are performed in a timely manner. She/he is responsible for ensuring that all medical records functions are conducted in accordance with Marquis Certified Home Care procedures and state/governmental and payer regulations.

Position Summary

Medical Records Clerk is responsible to see that all medical records functions are performed in a timely manner. She/he is responsible for ensuring that all medical records functions are conducted in accordance with Marquis Certified Home Care procedures and state/governmental and payer regulations.

Position Responsibilities

• Assists, as directed, in developing and implementing plans to improve the medical records process.
• Ensures that all relevant medical records functions are completed within designated timeliness.
• Assures that adequate copies of documents are available for use by staff.
• Assists with special projects i.e. CHHA mass mailings, audits, copying..
• Assists with tracking of MD orders and appropriate follow-up with MD's or CHHA staff as needed.
• Sets up new patient records (admission charts).
• Disassembles discharge patient records.
• Reviews records for matching billing and visit data.
• Files/Scans clinical documents in the patient electronic record and back up medical record.
• Maintains confidentiality of all information.
• Processes time slips to payroll after verification of visits against patient schedule.
• Assists with scheduling of nursing visits that have been designated for assignment to a per diem nurse.
• Backs up other agency staff as needed; ex. Answering phones, taking messages.
• Assists supervisory/clinical staff in ensuring that paperwork is properly processed through the agency.
• Other responsibilities, as deemed by the Medical Record Coordinator, Quality Clinical Manager and Director of Patient Services, for the smooth operation of the agency.

Position Qualifications

• Strong phone/communication skills
• Computer knowledge and application of Microsoft Office Suite
• General Computer and keyboarding skills.
• Familiarity with medical terminology
• Education: HS diploma

Benefits

• Health insurance
• Paid time off
• Paid holidays