Medical Records Clerk

Apploi; Cincinnati (OH); On-site; USD 25,000 - 33,000; Full time

Job summary

The Mariemont Care Center in Cincinnati, OH is looking for a Medical Records Specialist to maintain resident records with precision and HIPAA compliance. This role supports clinical operations and coordinates with nursing, admissions, and administrative teams.

Ideal candidates will have LTC medical records experience, strong attention to detail, and proficiency with EMR systems. You will process admissions/discharges, handle audits, and ensure secure, timely documentation across the facility.

Qualifications

• Previous experience in medical records in a long-term care (LTC) facility preferred.
• Knowledge of skilled nursing documentation and compliance standards.
• Strong attention to detail and organizational skills.
• Ability to manage deadlines and prioritize workload.
• Proficient with electronic medical records (EMR) systems preferred.
• Strong communication and teamwork skills.

Responsibilities

• Maintain and organize resident medical records in compliance with state and federal regulations
• Ensure charts are complete, accurate, and up to date
• Process admissions, discharges, and record transfers
• Manage documentation requests, audits, and chart corrections
• Coordinate with nursing, admissions, and administrative teams
• Support MDS, billing, and clinical departments as needed
• Maintain confidentiality in accordance with HIPAA standards
• Assist with quality assurance and regulatory readiness

Skills

Attention to detail

Dependable

Teamwork

Communication skills

Organizational skills

Education

Experience in medical records in LTC facility

Tools

EMR systems

Job description

Medical Records Specialist – Long-Term Care (Preferred Experience)
The Mariemont Care Center – Cincinnati, OH

The Mariemont Care Center is seeking a detail-oriented and dependable Medical Records Specialist to join our long-term care team. This role is essential in maintaining accurate, timely, and compliant resident records while supporting smooth clinical operations across the facility.

Responsibilities

• Maintain and organize resident medical records in compliance with state and federal regulations

• Ensure charts are complete, accurate, and up to date

• Process admissions, discharges, and record transfers

• Manage documentation requests, audits, and chart corrections

• Coordinate with nursing, admissions, and administrative teams

• Support MDS, billing, and clinical departments as needed

• Maintain confidentiality in accordance with HIPAA standards

• Assist with quality assurance and regulatory readiness

Qualifications

• Previous experience in medical records in a long-term care (LTC) facility strongly preferred

• Knowledge of skilled nursing documentation and compliance standards

• Strong attention to detail and organizational skills

• Ability to manage deadlines and prioritize workload

• Proficient with electronic medical records (EMR) systems preferred

• Strong communication and teamwork skills

What We Offer

• Supportive leadership and stable facility environment

• Opportunity to work closely with clinical and administrative teams

• Meaningful role supporting resident care and regulatory compliance