Medical Records/Central Supply Clerk

Apploi; Lawrenceville (VA); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Competitive Compensation

Generous Paid Time Off

Daily Pay Options

Health, Dental, Vision & Disability

401(k) Retirement Plan

Wellness Program Resources

Supportive & Inclusive Team

Educational Development Opportunities

Comprehensive Onboarding & Training

Job summary

Apploi is seeking a highly organized Central Supply & Medical Records Clerk to manage medical supplies, maintain resident records, and support daily administrative operations.

The role involves coordinating inventory, assisting nursing staff, and ensuring compliant documentation in a fast-paced healthcare setting.

Qualifications

• High school diploma or equivalent required.
• Valid CNA License by the VDHP in the State of VA.
• Associate degree or healthcare-related certification preferred.
• Previous experience in central supply, medical records, or healthcare administration is preferred.

Responsibilities

• Order, receive, stock, and distribute medical supplies and equipment.
• Maintain resident medical records accurately and securely per HIPAA.
• Perform data entry and maintain logs, reports, and documentation.
• Collaborate with nursing, administration, and other departments to ensure workflow.

Skills

Organizational skills

Communication skills

Multitasking

Confidentiality

Independent work

Education

High school diploma or equivalent

Valid CNA License by the VDHP in VA

Associate degree or healthcare-related certification preferred

Tools

Microsoft Office

Healthcare information systems

Job description

We're Hiring!

Central Supply & Medical Records Clerk

Join our team where organization, accuracy, and compassionate care come together!

We are seeking a highly organized and detail-oriented Central Supply & Medical Records Clerk to support our healthcare team by managing medical supplies, maintaining accurate resident records, and ensuring smooth day-to-day administrative operations within our facility.

This role is ideal for someone who thrives in a fast-paced healthcare environment, values teamwork, and takes pride in keeping systems efficient and compliant.

Key Responsibilities

Central Supply Responsibilities

• Order, receive, stock, and distribute medical supplies and equipment throughout the facility.

• Monitor inventory levels and proactively reorder supplies to prevent shortages.

• Inspect incoming shipments for accuracy and quality and address discrepancies as needed.

• Maintain clean, organized, and compliant storage areas.

• Track and document inventory usage and supply records.

Medical Records Responsibilities

• Maintain, organize, file, and retrieve resident medical records accurately and efficiently.

• Ensure records are complete, current, and securely maintained in accordance with HIPAA regulations.

• Assist nursing staff and healthcare providers with accessing and updating resident information.

• Support compliance with state, federal, and facility documentation standards.

Administrative Support

• Perform data entry and maintain accurate logs, reports, and documentation.

• Assist with audits, inventory reporting, and record management projects.

• Collaborate with nursing, administration, and other departments to ensure effective communication and workflow.

Qualifications

Education & Experience

• High school diploma or equivalent required.

• Valid CNA License by the VDHP in the State of VA.

• Associate degree or healthcare-related certification preferred.

• Previous experience in central supply, medical records, or healthcare administration is preferred.

Skills & Abilities

• Strong organizational skills and attention to detail.

• Excellent communication and interpersonal skills.

• Proficient with Microsoft Office and healthcare computer systems.

• Ability to multitask and work independently in a fast-paced environment.

• Ability to maintain confidentiality and handle sensitive information professionally.

Physical Requirements

• Ability to lift, move, and organize medical supplies and equipment.

• Ability to stand, walk, bend, and perform repetitive tasks throughout the workday.

Why Join Our Team?

Exciting Benefits Await You

• Competitive Compensation

• Generous Paid Time Off (PTO)

• Daily Pay Options

• Comprehensive Health, Dental, Vision & Disability Insurance

• 401(k) Retirement Plan

• Wellness Program Resources

• Supportive & Inclusive Team Environment

• Career Advancement & Educational Development Opportunities

• Comprehensive Onboarding & Professional Development Programs

We are committed to fostering a diverse, inclusive, and supportive workplace. We are proud to be an equal opportunity and affirmative action employer. We encourage applicants of all backgrounds — including military veterans, reservists, National Guard members, and military spouses — to apply.