Medical Records Analyst

TriHealth; Wilmington, Northern (OH, KY); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Tuition reimbursement

Job summary

TriHealth is seeking a detail-oriented Medical Records Analyst for Clinton Memorial Hospital in Wilmington, OH. The role supports record completion and release readiness, working closely with physicians and clinical teams to ensure accurate documentation and compliance.

The position is full-time with a day shift, offering growth in a mission-driven environment and opportunities to develop technical and communication skills within TriHealth’s regional system.

Qualifications

• High School Diploma or GED required.
• Basic computer keyboard skills.
• Ability to learn and manage specialized data systems.
• Good oral and written communication skills.
• Ability to sort and file alphabetically, numerically, and chronologically.

Responsibilities

• Carries out scanning and associated tasks (document pick up and prep, scanning, QA and corrections, issue resolution).
• Fulfills ROI requests and releases information as needed.
• Creates inspector keys for auditors and validated review customers.
• Collaborates with physicians, coders and staff to ensure timely record completion.
• Verifies/assigns/closes documentation deficiencies in Epic per policy and regulations.

Skills

Detail oriented

Organized

Data systems

Communication

Record/file management

Education

High School Diploma or GED

Tools

Epic

Job description

Join TriHealth as a Medical Records Analyst at Clinton Memorial Hospital!

At TriHealth, we take pride in creating a supportive, mission‑driven environment where team members can grow, contribute, and make a meaningful impact. As a Medical RecordsAnalyst, you’ll play an essential role in ensuring accurate record completion and release readiness - work that directly supports high‑quality patient care and operational excellence. TriHealth is known for valuing its people, fostering collaboration, and investing in professional development, making it an exceptional place to build a long‑term career.

This role is ideal for someone who is detail‑oriented, organized, and eager to learn. You’ll gain experience across multiple functions, including scanning, release‑of‑information processing, documentation verification, and daily coordination with physicians and clinical teams. With varied assignments and opportunities to strengthen your technical and communication skills, you’ll be contributing to the high standards TriHealth is recognized for across the region.

Location:

• Clinton Memorial Hospital at 610 W Main Street, Wilmington, OH 45177

Work Schedule:

• Full-Time (80 hours bi-weekly)
• Day Shift
• No Weekend, Holiday or On Call Commitment

Benefits:

TriHealth offers a comprehensive benefits package - including medical, dental, vision, paid time off, retirement plans, and tuition reimbursement. Please view our benefits page https://careers.trihealth.com/what-we-offer/benefits

Job Requirements:

• High School Diploma or GED Degree or GED (Required)
• Basic computer-keyboard-skills
• Ability to learn and manage specialized data systems that may be used
• Good oral and written communication skills
• Ability to sort and file alphabetically, numerically, and chronologically by manual and electronic methods

Job Overview:

General Analyst position facilitates record completion and release readiness by performing a variety of tasks in collaboration with co-workers and physicians. May specialize in one or more standard functions. Specific assignments will var from day to day based on the needs of the department and customers.

Job Responsibilities:

• Carries out scanning and associated tasks (document pick up and prep, scanning, QA and corrections, issue resolution).
• Fulfills ROI (release of information) requests.
• Creates inspector keys for auditors and other validated review customers.
• Functions as an effective team member by completing other work as assigned so that needs of the department and customers are met including but not limited to: daily monitoring operative report status; delinquency notifications to physicians/providers; communications with Medical Staff, Coders, Surgery Scheduling, patient care units; annual clean-up for graduating Residents; Audit inspector key creation.
• Specific assignments will vary from day to day based on the needs of the department and customers.
• Notifies physicians/providers regarding incomplete records and facilitates the suspension process.
• Communicate with Medical Staff, Coders, Surgery Scheduling, Patient Care Units.
• Answers questions regarding record completion or refers questions to Supervisor/Manager/Director.
• Verifies/assigns/closes documentation deficiencies for the corresponding provider in Epic in accord with Joint Commission guidelines, HFAP guidelines, CMS requirements, corporate policy, and Medical Staff Rules and Regulations.

Working Conditions:

Bending -
Climbing - Rarely
Concentrating - Consistently
Continuous Learning - Consistently
Hearing: Conversation - Consistently
Hearing: Other Sounds - Frequently
Interpersonal Communication - Consistently
Kneeling - Frequently
Lifting <10 Lbs. - Occasionally
Lifting 50+ Lbs. - Rarely
Lifting <50 Lbs. - Occasionally
Pulling - Rarely
Pushing - Occasionally
Reaching - Rarely
Reading - Consistently
Sitting - Consistently
Standing - Rarely
Stooping - Occasionally
Talking - Consistently
Thinking/Reasoning - Consistently
Use of Hands - Consistently
Color Vision - Occasionally
Visual Acuity: Far - Frequently
Visual Acuity: Near - Consistently
Walking - Frequently

TriHealth SERVE Standards and ALWAYS Behaviors

At TriHealth, we believe there is no responsibility more important than to SERVE our patients, our communities, and our fellow team members. To achieve our vision and mission, ALL TriHealth team members are expected to demonstrate and live the following:

Serve: ALWAYS...

• Welcome everyone by making eye contact, greeting with a smile, and saying "hello"
• Acknowledge when patients/guests are lost and escort them to their destination or find someone who can assist
• Refrain from using cell phones for personal reasons in public spaces or patient care areas

Excel: ALWAYS...

• Recognize and take personal responsibility to address and recover from service breakdowns when a customer's expectations have not been met
• Offer patients and guests priority when waiting (lines, elevators)
• Work on improving quality, safety, and service

Respect: ALWAYS...

• Respect cultural and spiritual differences and honor individual preferences.
• Respect everyone's opinion and contribution, regardless of title/role.
• Speak positively about my team members and other departments in front of patients and guests.

Value: ALWAYS...

• Value the time of others by striving to be on time, prepared and actively participating.
• Pick up trash, ensuring the physical environment is clean and safe.
• Be a good steward of our resources, using supplies and equipment efficiently and effectively, and will look for ways to avoid waste.

Engage: ALWAYS...

• Acknowledge wins and frequently thank team members and others for contributions.
• Show courtesy and compassion with customers, team members and the community