Medical Records Administrator (PCN 065040)

State of Alaska; Anchorage (AK); On-site; USD 90,000 - 120,000; Full time

Job summary

The Alaska Psychiatric Institute is seeking a Medical Records Administrator in Anchorage, AK to oversee health information management operations, policy compliance, and information releases. The role includes supervising staff, auditing records, and ensuring timely documentation within regulatory standards.

The position requires a health informatics degree, HIM experience, and RHIA/RHIT certification or commitment to obtain it. This is a full-time state government role based at API in Anchorage.

Qualifications

• Bachelor’s degree in health informatics and information management required or CAHIIM-accredited program.
• Experience assembling patient health information and coding diagnoses/procedures.
• RHIA/RHIT certification within six months may be required for some positions.

Responsibilities

• Oversee daily health information management operations, including medical record completion, coding, storage, security, auditing, and reporting.
• Develop and update policies and procedures to maintain compliance with state and federal regulations.
• Review and authorize releases of medical information and represent the department when records are required for court proceedings.
• Supervise and train staff, monitor documentation accuracy and timeliness, and support computerized health information systems.
• Advise leadership on health information needs and manage staffing and resources within the budget.

Skills

Information management

Interpersonal skills

Accountability

Analysis and assessment

Education

Bachelor's degree in health informatics and information management (CAHIIM-accredited)

RHIA or RHIT certification

Job description

Medical Records Administrator (PCN 065040) in Anchorage, AK | GovernmentJobs.com page has loaded.

This position is open to Alaska Residents only .
Please check our residency definition to determine if you qualify.

The Alaska Psychiatric Institute (API) is recruiting for a

Medical Records Administrator

What You Will Be Doing:

Oversee daily health information management operations, including medical record completion, coding, storage, security, auditing, and reporting.

Develop and update policies and procedures to maintain compliance with state and federal regulations, applicable standards, and medical staff requirements.

Review and authorize releases of medical information and represent the department when records are required for court proceedings.

Supervise and train staff, monitor documentation accuracy and timeliness, and support computerized health information systems.

Advise leadership and committees on health information needs, recommend operational improvements, and manage staffing and resources within the established budget.

Our Organization, Mission, and Culture:

The Alaska Psychiatric Institute mission is to: Provide compassionate healthcare to support Alaskans in living their best possible lives.

The Alaska Psychiatric Institute vision is: An Alaska where everyone receives the care they need when they need it without judgement.

• Integrity
• Dignity
• Accountability
• Safety

If you are someone that embraces these values and want to assist in the mission of API, we encourage you to apply today.

The Benefits of Joining Our Team:

The selected candidate will work in an environment that is fast paced, busy and challenging at times, but embraces collaboration through working closely with supervisors, managers, and personnel to assist in providing services to Alaska Psychiatric Institute.

This position is located at 3700 Piper Street in the U-MED district of east Anchorage which offers several maintained walking trails, parks, and nearby lakes. This area is filled with several restaurants, shopping stores, and has easy access to public transportation.

The Working Environment You Can Expect:

The selected candidate will work in an environment that is fast paced, busy and challenging at times, but embraces collaboration through working closely with supervisors, managers, and personnel to assist in providing services to Alaska Psychiatric Institute.

This position is located at 3700 Piper Street in the U-MED district of east Anchorage which offers several maintained walking trails, parks and nearby lakes. This area is filled with several restaurants, shopping stores, and has easy access to public transportation.

Who We Are Looking For:

We are looking for a candidate with the following competencies:

• -Information Management: Identifies a need for and knows where or how to gather information; organizes and maintains information or information management systems.
• -Interpersonal Skills: Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.
• -Accountability: Holds self and others accountable for measurable high-quality, timely, and cost-effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for own actions and decisions. Comply with established control systems and rules.
• -Analysis and Assessment: Uses information technology in accessing, collecting, analyzing, maintaining, and disseminating data and information.

A cover letter is NOT required for this position. Your complete application will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

To view the general description and example of duties, please go to the following link: https://www.governmentjobs.com/careers/alaska/classspecs/891404?keywords=medical%20records%20administrator&pagetype=classSpecifications

Minimum Qualifications

A bachelor's degree in health informatics and information management accredited by the Commission on Accreditation for Health Informatics and Information Management Education.
AND
One year of experience assembling patients' health information including medical history, symptoms, examination results, diagnostic tests, treatment methods, etcetera, and/or transcribing dictated recordings made by physicians and other health care professionals into medical reports, correspondence, and other administrative material, and/or coding diagnoses and procedures by using medical coding processes and disease classifications.
AND
Certification as a Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT) by the American Health Information Management Association.
OR
A bachelor's degree in health informatics and information management accredited by the Commission on Accreditation for Health Informatics and Information Management Education.
AND
Two years experience assembling patients' health information including medical history, symptoms, examination results, diagnostic tests, treatment methods, etcetera, and/or transcribing dictated recordings made by physicians and other health care professionals into medical reports, correspondence, and other administrative material, and/or coding diagnoses and procedures by using medical coding processes and disease classifications.
OR An associate's degree in health informatics and information management accredited by the Commission on Accreditation for Health Informatics and Information Management Education.
AND
Four years experience assembling patients' health information including medical history, symptoms, examination results, diagnostic tests, treatment methods, etcetera, and/or transcribing dictated recordings made by physicians and other health care professionals into medical reports, correspondence, and other administrative material, and/or coding diagnoses and procedures by using medical coding processes and disease classifications.
OR Six years of any combination of:
Post-secondary education (3 semester/4 quarter hours equal 1 month) in health information technology, medical terminology, anatomy and physiology, health data requirements and standards, clinical classification and coding systems, legal issues relating to health care documentation, data analysis, health care reimbursement methods, database security and management, quality improvement methods, or other related course work,
AND/OR
Experience assembling patients' health information including medical history, symptoms, examination results, diagnostic tests, treatment methods, etcetera, and/or transcribing dictated recordings made by physicians and other health care professionals into medical reports, correspondence, and other administrative material, and/or coding diagnoses and procedures by using medical coding processes and disease classifications.
Special Note: For some positions, the successful candidate, if not currently certified as a RHIA or RHIT by the American Health Information Management Association, must become certified within six months of hire as a condition of employment to meet the accrediting requirements of the hospital.

Additional Required Information

At the time of application are requested to submit:

• College transcripts (if using education to meet the minimum qualifications). These can be attached to your application at the time of submission.

At time of interview applicant must submit:

• List of three (3) professional references, including daytime phone numbers, two (2) of which are from a current or former supervisor.
• Copies of your two (2) most recent performance evaluations, or two (2) letters of professional reference, if available.

Please read the below information carefully. This applies to your application submission.

If selected for the position and prior to hire, applicant will be asked to:
1. Submit to fingerprinting and background check screening.
2. Provide proof of Tetanus, Diphtheria, Pertussis (Tdap), Mumps, Measles, Rubella (MMR), and Varicella Immunizations.
3. Provide proof of Hepatitis B (immunity or declination statement)
4. Provide annual Influenza vaccination or a signed declination statement.
5. Proof of Tuberculosis screening within past 12 months.

BACKGROUND CHECK

The successful candidate must pass a comprehensive background investigation, which includes a state and FBI fingerprint-based background check.

EDUCATION

To verify education being used to meet the required minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials being used to meet the minimum qualifications for a position and are required with each application. (Unofficial are okay, please ensure that the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application, provided at the time of interview, or if/when requested prior to scheduling an interview.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying. Omission of required documentation listed will result in an incomplete application and you will not receive further consideration.

WORK EXPERIENCE

When using work experience not already documented in your application, please provide the employer's name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met. Work experience needed to meet the minimum qualifications must be documented in the application. If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position in which you are applying.

If you are currently or previously been appointed to a flexibly staffed position, please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level. Ensure your time and any subsequent flex promotion(s) are documented as a separate position. This is required as there are minimum qualifications that require experience at a particular level in which the lower level may not be considered. If this information is not accurately reflected in your application this may cause the processing of your application for consideration to be delayed.

LEGAL EMPLOYMENT

The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function in the role of an employer sponsor.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.