Medical Records Administrator

State of Alaska; Anchorage (AK); On-site; USD 65,000 - 90,000; Full time

Job summary

The State of Alaska's Alaska Psychiatric Institute is seeking a Medical Records Administrator (PCN 065040) to oversee daily health information management operations, ensure compliance, and manage records releases in court proceedings.

You will lead staff, improve information systems, and advise leadership on health information needs while working within budget. Located in Anchorage, this on-site role supports collaboration with supervisors and departments in a fast-paced environment.

Qualifications

• Bachelor's degree in health informatics and information management from an accredited program.
• RHIA or RHIT certification through AHIMA.
• Associate's degree in health informatics and information management is an alternate pathway.

Responsibilities

• Oversee daily health information management operations, including medical record completion, coding, storage, security, auditing, and reporting.
• Develop and update policies and procedures to maintain compliance with state and federal regulations, applicable standards, and medical staff requirements.
• Review and authorize releases of medical information and represent the department when records are required for court proceedings.
• Supervise and train staff, monitor documentation accuracy and timeliness, and support computerized health information systems.
• Advise leadership and committees on health information needs, recommend operational improvements, and manage staffing and resources within the established budget.

Skills

Information Management

Interpersonal Skills

Accountability

Analysis and Assessment

Education

Bachelor's degree in health informatics and information management

RHIA/RHIT certification

Associate's degree in health informatics and information management

Job description

Medical Records Administrator (PCN 065040)

What You Will Be Doing:

• Oversee daily health information management operations, including medical record completion, coding, storage, security, auditing, and reporting.
• Develop and update policies and procedures to maintain compliance with state and federal regulations, applicable standards, and medical staff requirements.
• Review and authorize releases of medical information and represent the department when records are required for court proceedings.
• Supervise and train staff, monitor documentation accuracy and timeliness, and support computerized health information systems.
• Advise leadership and committees on health information needs, recommend operational improvements, and manage staffing and resources within the established budget.

Our Organization, Mission, and Culture

The Alaska Psychiatric Institute mission is to: Provide compassionate healthcare to support Alaskans in living their best possible lives.

The Alaska Psychiatric Institute vision is: An Alaska where everyone receives the care they need when they need it without judgement.

Our division values are:

• Integrity
• Dignity
• Accountability
• Safety

Benefits of Joining Our Team

The selected candidate will work in an environment that is fast paced, busy and challenging at times, but embraces collaboration through working closely with supervisors, managers and personnel to assist in providing services to Alaska Psychiatric Institute.

This position is located at 3700 Piper Street in the U-MED district of east Anchorage which offers several maintained walking trails, parks and nearby lakes. This area is filled with several restaurants, shopping stores, and has easy access to public transportation.

Working Environment You Can Expect

The selected candidate will work in an environment that is fast paced, busy and challenging at times, but embraces collaboration through working closely with supervisors, managers, and personnel to assist in providing services to Alaska Psychiatric Institute.

This position is located at 3700 Piper Street in the U-MED district of east Anchorage which offers several maintained walking trails, parks and nearby lakes. This area is filled with several restaurants, shopping stores, and has easy access to public transportation.

Who We Are Looking For

We are looking for a candidate with the following competencies:

• Information Management: Identifies a need for and knows where or how to gather information; organizes and maintains information or information management systems.
• Interpersonal Skills: Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.
• Accountability: Holds self and others accountable for measurable high-quality, timely, and cost-effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for own actions and decisions. Comply with established control systems and rules.
• Analysis and Assessment: Uses information technology in accessing, collecting, analyzing, maintaining, and disseminating data and information.

Cover Letter Requirement

A cover letter is NOT required for this position. Your complete application will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

Minimum Qualifications

A bachelor's degree in health informatics and information management accredited by the Commission on Accreditation for Health Informatics and Information Management Education.

AND

One year of experience assembling patients' health information including medical history, symptoms, examination results, diagnostic tests, treatment methods, etcetera, and/or transcribing dictated recordings made by physicians and other health care professionals into medical reports, correspondence, and other administrative material, and/or coding diagnoses and procedures by using medical coding processes and disease classifications.

AND

Certification as a Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT) by the American Health Information Management Association.

OR

A bachelor's degree in health informatics and information management accredited by the Commission on Accreditation for Health Informatics and Information Management Education.

AND

Two years experience assembling patients' health information including medical history, symptoms, examination results, diagnostic tests, treatment methods, etcetera, and/or transcribing dictated recordings made by physicians and other health care professionals into medical reports, correspondence, and other administrative material, and/or coding diagnoses and procedures by using medical coding processes and disease classifications.

OR

An associate's degree in health informatics and information management accredited by the Commission on Accreditation for Health Informatics and Information Management Education.

AND

Four years experience assembling patients' health information including medical history, symptoms, examination results, diagnostic tests, treatment methods, etcetera, and/or transcribing dictated recordings made by physicians and other health care professionals into medical reports, correspondence, and other administrative material, and/or coding diagnoses and procedures by using medical coding processes and disease classifications.

OR

Six years of any combination of: Post-secondary education (3 semester/4 quarter hours equal 1 month) in health information technology, medical terminology, anatomy and physiology, health data requirements and standards, clinical classification and coding systems, legal issues relating to health care documentation, data analysis, health care reimbursement methods, database security and management, quality improvement methods, or other related course work, AND/OR Experience assembling patients' health information including medical history, symptoms, examination results, diagnostic tests, treatment methods, etcetera, and/or transcribing dictated recordings made by physicians and other health care professionals into medical reports, correspondence, and other administrative material, and/or coding diagnoses and procedures by using medical coding processes and disease classifications.

Legal Employment

The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function in the role of an employer sponsor. The State of Alaska does not provide VISA Employer sponsorships.

Recruitment Scope

This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.

Contact Information

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or [phone] if you are in the Juneau area. Requests for information may also be emailed to [e-mail].

For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.

For specific information in reference to the position, feel free to contact the hiring manager at:

Name: Christine Winn

Title: QAPI Director

Phone: [phone]

Email: [e-mail]

Phone [phone] (Statewide toll-free number) [phone] (Juneau and out-of-state callers)