Medical Records & Admin Specialist

Hospice Alliance; Pleasant Prairie (WI); On-site; USD 40,000 - 52,000; Full time

Job summary

Hospice Alliance is seeking a Medical Records/Administrative Specialist to manage patient health records, ensuring accuracy, accessibility, and HIPAA-compliant security in a Wisconsin office environment.

The role coordinates with clinicians, handles electronic medical records, and supports reception and admissions, with cross-training to cover the Health Informatics Manager as needed during absences and peaks in workload.

Qualifications

• High school diploma or equivalent required.
• Associate's degree in healthcare administration preferred.
• 1-2 years of experience in a medical office or healthcare setting.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and office management software.
• Ability to maintain confidentiality and HIPAA regulations.
• Attention to detail and accuracy.

Responsibilities

• Reviews medical records for completeness and organizes storage.
• Enters information into electronic medical records.
• Answers questions from clinical staff about records and responds to requests.
• Files processed labs, pathology reports, and loose correspondence into patient records.
• Completes approved requests to obtain required documentation for medical records.
• Contacts DME supply companies to arrange delivery or pickup as needed.
• Cross trains and covers for Health Informatics Manager as needed.
• Relocates workspace to assist with reception duties and screening visitors.
• Cross trains and covers for admissions specialist as needed.
• Other duties as assigned.

Skills

Organizational skills

Multitasking

Communication skills

Interpersonal skills

Microsoft Office

HIPAA compliance

Attention to detail

Education

Associate's degree in healthcare administration

High school diploma or equivalent

Tools

EMR systems

Office management software

Job description

Hospice Alliance is seeking a Medical Records/Administrative Specialist to manage patient health records, ensuring accuracy, accessibility, and HIPAA-compliant security in a Wisconsin office environment.

The role coordinates with clinicians, handles electronic medical records, and supports reception and admissions, with cross-training to cover the Health Informatics Manager as needed during absences and peaks in workload.