Medical Records Admin Specialist – HIPAA-Driven

Hospice-Alliance-Inc; Pleasant Prairie (WI); On-site; USD 32,000 - 45,000; Full time

Job summary

Hospice-Alliance-Inc is seeking a Medical Records/Administrative Specialist to manage patient health records, ensure accuracy and HIPAA compliance, and support reception and admissions as needed. The role collaborates with clinical staff to maintain accessible records for patient care and legal purposes.

Responsibilities include EMR data entry, record completeness checks, and assisting with cross-training to cover Health Informatics Manager and Admissions Specialist.

Qualifications

• High school diploma or equivalent required.
• 1–2 years of experience in a medical office or healthcare setting preferred.
• Proficiency in Microsoft Office Suite and office management software.
• Ability to maintain confidentiality and adhere to HIPAA regulations.

Responsibilities

• Reviews medical records for completeness, assembles and stores records following established processes.
• Enters information into and manages the electronic medical records.
• Answers questions from clinical staff pertaining to medical records and responds to requests for information from files according to established policies and procedures.
• Files processed labs, pathology reports, and loose correspondence into patient records following established procedures
• Completes approved requests to obtain required documentation for the medical records.
• Contacts DME supply companies to arrange for delivery or pick up as needed.
• Cross trains and covers for the Health Informatics Manager as needed.
• Relocates workspace to work from the reception area as scheduled to assist with answering and directing incoming telephone calls, screening visitors for building entry, and transferring phones over to the answering service at the end of the day.
• Cross trains and covers for the admissions specialist to assist as needed.
• Other duties as assigned.

Skills

Strong organizational skills

Multitasking

Excellent communication

Interpersonal skills

Confidentiality HIPAA

Attention to detail

Education

High school diploma or equivalent

Associate's degree in healthcare administration or related field

Tools

Microsoft Office Suite

Office management software

Job description

Hospice-Alliance-Inc is seeking a Medical Records/Administrative Specialist to manage patient health records, ensure accuracy and HIPAA compliance, and support reception and admissions as needed. The role collaborates with clinical staff to maintain accessible records for patient care and legal purposes.

Responsibilities include EMR data entry, record completeness checks, and assisting with cross-training to cover Health Informatics Manager and Admissions Specialist.