Medical Receptoinist

MH Health Care Services PC; Warrenton (VA); On-site; USD 28,000 - 33,000; Full time

Job summary

Marathon Health is seeking an administrative support specialist to join our front desk team. You will greet patients, answer calls, schedule appointments, and assist with EMR data entry while maintaining HIPAA compliance. You will also manage payments and support office operations in a patient-centered environment.

The role requires 1–3 years in a medical office, proficiency with Microsoft 365 tools, and excellent customer service. This is an on-site position in Warrenton, VA.

Qualifications

• High school diploma or GED required and 1-3 years of related professional experience in a medical office environment.
• Associate degree in healthcare or related field preferred.
• Proficiency in an electronic medical record system.

Responsibilities

• Answer incoming calls, verify member status, respond to emails, and refer questions to medical staff as needed.
• Welcome patients and visitors, in person or by telephone.
• Schedule appointments to optimize patient flow and provider time.
• Notify provider of arrivals, monitor delays, and keep service delivery on schedule.
• Maintain patient records by filing and retrieving information and managing accounts.
• Handle co-pays, reconcile payments, and prepare deposits.
• Assist with insurance paperwork and referrals as needed.
• Maintain a clean, professional front reception area and manage deliveries.
• Support Medical Assistants with EMR data entry and document scanning.
• Uphold HIPAA confidentiality and company privacy standards.

Skills

Customer service

Multitasking

Communication

Phone etiquette

Education

High school diploma or GED

Associate degree in healthcare (preferred)

Tools

Microsoft Teams

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Electronic Medical Record (EMR) system

Job description

Marathon Health is a leading advanced primary care provider, partnering with employer and union plan sponsors to improve health for millions of Americans. With nationwide onsite, nearsite, and network health centers, and virtual primary care, Marathon delivers a value-based model that enhances the healthcare experience for members and providers, while driving meaningful cost savings for plan sponsors. Marathon is proud to be certified as a Great Place to Work®, reflecting the company's commitment to building an inclusive, high-trust culture where all employees can thrive. Learn more at marathon.health

ABOUT THE JOB

Provide administrative support at Marathon Health centers. Responsible for front office including reception and general departmental support. Answer calls and greet visitors, assist with appointments and maintain calendars, create professional correspondence and documents, process mail and packages, maintain supplies, collect and reconcile payments.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Answer incoming calls on general office phone, validate member status, answer emails or other electronic messages, respond as appropriate, answer questions and refer questions to medical staff as needed. Assist with form completion and refer difficult questions to the medical staff.
• Welcomes patients and visitors by greeting them, in person or on the telephone.
• Optimizes patients' satisfaction, provider time, and room utilization by scheduling appointments in person or by telephone
• Keeps patient appointments on schedule by notifying provider of patient's arrival; reviewing service delivery compared to schedule; reminding provider of service delays.
• Comforts patients by anticipating patients' anxieties and answering questions
• Ensures availability of treatment information for the provider by filing and retrieving patient records
• Maintains patient accounts by obtaining, recording, and updating personal and financial information.
• Responsible for collecting money for co-pays (clinic specific), reconciling credit cards and cash, tallying the cash drawer and preparing deposits.
• May complete prior authorization paperwork for insurance, fax communications for referrals, or perform similar administrative duties.
• Maintain front reception area in a clean and professional looking manner. May also be responsible for stocking and re-stocking office equipment and work with delivery services to manage outgoing and incoming deliveries.
• Assist Medical Assistants with Electronic Medical Record data entry by entering patient information and other information as required. May scan and upload forms as necessary.
• Maintain confidentiality of patients and their records and maintains HIPAA regulations and protocol.
• Perform other duties as assigned or required.

QUALIFICATIONS

• High school diploma or general education degree (GED) required and 1-3 years of related professional experience in a medical office environment or equivalent combination of education and experience.
• Associate degree in healthcare or a related field preferred.
• Must be proficient in the use of an electronic medical record system.
• Strong technical expertise using Microsoft Teams and Microsoft 365 including Word, Excel, Outlook, PowerPoint, etc.

DESIRED ATTRIBUTES

• Excellent written and oral communications skills.
• Exceptional customer service skills and ability to promote teamwork. Ability to build and maintain trusting relationships by approaching all work with integrity and commitment.
• Excellent time management skills and ability to multi-task, prioritize work, execute a plan, and meet deadlines.
• Flexibility and adaptive skills with the ability to effectively manage competing priorities in a constantly evolving workplace in a fast-paced environment.
• A proven record of successfully working with teammates, stakeholders, clients, vendors, and guests.
• Excellent organizational skills and meticulous attention to detail.
• High level of critical thinking, and creative and effective problem-solving skills.
• Ability to maintain confidential documents and communication and use judgment and discretion.

Pay Range: $20.00-24.00/hr

The actual offer may vary dependent upon geographic location and the candidate's years of experience and/or skill level.