Medical Receptionist

Piedmont HealthCare PA; Mooresville (NC); On-site; USD 1,929,000 - 2,480,000; Part time

Job summary

Piedmont HealthCare PA is seeking a PRN receptionist to greet patients, schedule and register appointments, verify insurance, and collect payments in a busy healthcare setting. The role emphasizes HIPAA compliance and accurate charting, with a focus on friendly, efficient customer service.

The position requires at least one year of customer service experience, with healthcare reception experience preferred.

Qualifications

• High school diploma or GED required or equivalent.
• Minimum of one year experience in a customer service setting; healthcare receptionist experience required for eligibility.
• Typing speed of 50 wpm preferred.

Responsibilities

• Greet customers in a polite, prompt, helpful manner and direct them to appropriate departments.
• Schedule appointments and registrations; verify insurance coverage and collect payments.
• Update patient information and ensure accurate charting and documentation.
• Maintain a clean, organized waiting area and respond to phone inquiries.
• Assist with photocopying, data entry, and basic office tasks as needed.

Skills

Customer service

Reception tasks

Communication

Organizational skills

Multitasking

Education

High school diploma or GED

Tools

Phone system

Computer

Fax/Scanner

Job description

Description

This will be a PRN position.

If your application is selected, one of our hiring managers will reach out to you for an interview.

Requires medical office experience to apply

Responsible for greeting customers, answering telephones taking telephone messages, making appointments and registrations, calling patients to remind of appointments, making referral appointments with due diligence, verifying insurance coverage, collecting payment from patients, filing patient notes in charts, re-filing charts, scanning insurance cards, face sheets, charts, etc., making copies of patient’s insurance cards and patient notes, making appropriate copies of medical records to send to other physicians, providing information, communicating with departments.

ESSENTIAL FUNCTIONS:

1. Greets customers in polite, prompt, helpful manner. Provides any necessary instructions/directions. Informs appropriate department/person of person’s arrival. Additionally, receives visitors and drug representatives and notifies appropriate person.
2. Completes necessary paperwork, such as encounter forms. Uses computer system to generate information necessary for billing.
3. Updates patient information, collects co-pays, provides any necessary forms needing completion, and obtains signatures as necessary.
4. Maintains clean, orderly waiting area and reading materials.
5. Answers phone in pleasant manner and deals with customer needs expeditiously.
6. Supplements office staff as reception tasks permit by assisting with photocopying, computer input/typing, scheduling laboratory or radiology work as directed.
7. Counts cash drawer daily and goes to bank as necessary.
8. Opens and closes office at appointed time.
9. Collect, sort, distribute and prepare mail as assigned by office.
10. Key charges and makes any edits as necessary as assigned by office.
11. Checks and maintains office supply inventory as assigned by office.
12. Preparation of prescriptions to pharmacies as assigned by office.
13. Maintains HIPAA compliance at all times.
14. Attends office staff meetings, records minutes and maintains in a file accessible to all staff.
15. Such other and further responsibilities as may be deemed necessary.

Requirements

EDUCATION:

High school diploma or GED.

EXPERIENCE:

Minimum of one-year experience in customer service setting, requires at least six months receptionist experience in health care setting to apply.

REQUIREMENTS:

50 wpm typing skill preferred.

KNOWLEDGE AND SKILL REQUIREMENTS:

1. Knowledge of reception tasks, clinic policies/procedures, paperwork.
2. Knowledge of how to use office equipment including phone, computer.
3. Knowledge of customer service concepts and techniques.
4. Skill in using office equipment satisfactorily and handling paperwork/filing adequately.
5. Skill in customer service principles by creating a pleasant waiting room atmosphere.
6. Ability to communicate clearly in person and on the phone and establish/maintain cooperative relationships with patients, families, physicians, staff and other customers.
7. Ability to organize and prioritize tasks effectively.
8. Ability to read, understand and follow oral written instructions. Can file correctly by alphabetic or numeric systems.

ENVIRONMENTAL/WORKING CONDITIONS:

Office setting, well ventilated and well lighted.

PHYSICAL/MENTAL DEMANDS

Sitting/standing for long periods of time. Requires eye-hand coordination, finger dexterity. Must be able to view computer screens for long periods. Occasional stress related to workload and customers with problems.