Medical Receptionist

Tpirc And Fai; Hoboken (NJ); On-site; USD 25,000 - 28,000; Full time

Job summary

The Food Allergy Institute (FAI) in Hoboken, NJ seeks a Medical Receptionist to support patients before and after appointments. You will greet patients, schedule visits, manage paperwork, and maintain medical records, with training on Food Dosing Plans and checkout procedures.

This evergreen role emphasizes accuracy, confidentiality, and teamwork; you will handle billing across platforms and coordinate with clinics as needed, while contributing to a compassionate patient experience.

Qualifications

• 0-1 years Medical Receptionist experience.
• Previous EMR preferred.
• Team mentality and positive working attitude.
• Ability to work in a fast-paced environment with multitasking.
• Excellent organizational skills and attention to detail.
• MS Office/Google Suite experience preferred.

Responsibilities

• Greet patients and families, answering questions or escalating as needed.
• Schedule follow-up visits and close encounters and claims during checkout.
• Review Food Dosing Plans to determine appointment types and days.
• Provide feedback forms during checkout and escalate concerns.
• Update patient demographics and insurance information in the EMR.
• Assist with billing across multiple platforms.

Skills

Customer service

Multitasking

MS Office / Google Suite

Communication

Tools

EMR software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Medical Receptionist

Hoboken, NJ, US

Salary Range: $18.00 To $20.00 Hourly

Job Title: Medical Receptionist

Who are we looking for? We are currently seeking a Medical Receptionist who will be responsible for providing administrative support to patients before and after their appointments. Responsibilities include greeting patients, scheduling appointments, processing paperwork, and maintaining patient records. Following successful completion of the initial training period, the Medical Receptionist will demonstrate a working knowledge of how to review Food Dosing Plans and a strong understanding of the check‑out and administrative processes.

Duties and Responsibilities:

Check‑Out:

• Greet patients and their families as they finish their appointment, ensuring questions are answered or escalated appropriately.
• Complete the checkout process by scheduling follow up visits and closing visit encounters and claims.
• Review Food Dosing Plans to determine appointment types and days needed for next appointments.
• Provide comment cards and instructions on providing feedback during check‑out process, escalating concerns as needed.
• Verify any changes to patient demographics, update insurances each visit, and ensure information is uploaded appropriately to the Electronic Medical Record (EMR).
• Assist with billing processes, such as collecting and processing payments within multiple platforms.

Compliance:

• Ensure accuracy and completeness of patient records, update information as needed, and adhere to patient confidentiality protocols.
• Complete and maintain front‑office skills and performance competencies.
• Complete assigned annual training.
• Follow established healthcare laws, regulations, and safety protocols.
• Adhere to infection control practices and maintain a clean working environment.

Administrative Tasks and Communication:

• Ensure the workspace is cleaned, stocked, and ready to welcome each patient.
• Provide excellent customer service through effective communication and collaboration with all patients, visitors, and employees.
• Address patient concerns and resolve issues in a timely, professional manner and escalate if necessary.
• Prep for the following day's patients.
• Complete appointment confirmation calls and emails within required timeframe
• Follow up on ordered tests and procedures, communicating with ordering physician as necessary.
• Create EMR records, initiate Intake Q review, and follow up on appointment scheduling as needed for new patients.
• Schedule and reschedule patients for nursing visits and follow up appointments as needed.
• Complete Forms & Letters.
• Complete Food Pantry Orders and document sales.
• Complete supply order requests as needed.
• Assist with projects as assigned - Complexity Level 1 (Ex: updating appointment types from general food challenges to specific appointment types).
• Provide coverage for local clinics as needed.
• Other duties as assigned.

Qualifications:

• 0 - 1 years Medical Receptionist experience.
• Previous experience using an EMR preferred.
• Team mentality and positive working attitude.
• Ability to work in a fast‑paced environment that requires strong multi‑tasking skills.
• Excellent organizational skills and attention to detail.
• MS Office Suite or Google Suite experience preferred.

This posting is an evergreen position, and we are always on the lookout for talented people to join our team. While we may not have a current opening, we are continually building a talent pool of qualified candidates for future opportunities. As our organization grows, we encourage those who are passionate about delivering high‑quality patient care to express their interest. We value innovation, collaboration, and excellence, and we look forward to connecting with professionals who share our commitment to making a meaningful impact.

About Us:

Founded in 2015, the Food Allergy Institute (FAI) is a cutting‑edge research and clinical care center revolutionizing food allergy treatment. Our Tolerance Induction Program™ is the first of its kind, bringing patients to the point where they can eat whatever they want, whenever they want, without having to worry about any kind of reaction. The success of FAI is built on years of development involving proprietary biomarkers, data analytics and modeling systems which allow unique patient specific therapy to be deployed in the clinic setting and at home safely.

Why Join FAI?

The Food Allergy Institute (FAI) is home to innovative thinkers, problem solvers, and passionate leaders who are transforming the world of food allergy treatment. Our work is life‑changing for patients and their families, and every member of our team plays a vital role in supporting our mission.

With over 180 employees, Our diverse team includes Physicians in the specialties of Pediatrics, Pulmonary, Allergy & Immunology, Emergency Medicine, as well as Nurse Practitioners, Physicians Assistants, and a PhD level research team. In the food allergy world, the growth of FAI is unique in reflecting the effectiveness of its treatment approach and the supportive environment fostered by its team of professionals.

At FAI, you'll be part of a team dedicated to making a real impact. We provide access to cutting‑edge technology, offer competitive salaries, comprehensive benefits, and endless opportunities for professional development and career growth. Join us in transforming food allergy care and be inspired to make a difference.

Employee Benefits:

We offer a comprehensive benefits package, including competitive salary, 401(k) with employer match, medical, dental, and vision insurance, generous paid time off, company‑paid holidays, and sponsored employee events. We are also committed to your professional development with individualized training and career growth opportunities.

Physical requirements:

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is required to walk between multiple office locations that include the use of stairs (elevator is only available in some instances). This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

Direct reports:

N/A

The company provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws.

The company is committed to providing reasonable accommodation for qualified applicants, and employees with disabilities to ensure they enjoy equal access to all employment opportunities and benefits of employment as required by the Americans with Disabilities Act.