Medical Receptionist

Inception Fertility LLC.; Austin (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Inception Fertility LLC is seeking a Patient Advocate to be the friendly first point of contact for patients. You will schedule appointments, manage multi-line phones and emails, and collaborate with the front desk team to ensure smooth, privacy-compliant operations.

The role requires a High School Diploma or GED (Bachelor’s degree preferred) and at least one year of medical office experience; EMR familiarity is strongly preferred.

Qualifications

• High School Diploma or GED is required; Bachelor's degree preferred.
• At least one year of administrative medical office experience strongly preferred.
• Experience with Electronic Medical Record (EMR) system strongly preferred.

Responsibilities

• Answering phone and directing calls or assisting patients while maintaining privacy and flow of information.
• Schedule and confirm patient appointments, check-ups and physician referrals.
• Answer telephones and direct calls to appropriate staff.
• Greet visitors, ascertain purpose of visit, and direct them to appropriate staff.
• Compile and record medical charts, reports, and correspondence.
• Interview patients to complete insurance and privacy forms.

Skills

Customer service

Scheduling

Interpersonal communication

Education

High School Diploma or GED

Bachelor's degree preferred

Tools

EMR system

Job description

We have an exciting and rewarding position open - Patient Advocate. In this role, you’ll be the friendly and professional first point of contact for our patients, helping create a positive and welcoming experience from the moment they connect with us. You’ll play a key role in keeping the front desk running smoothly by scheduling appointments, managing multi-line phones and emails, and directing patient inquiries with care and accuracy. As a Patient Advocate, you’ll collaborate closely with the front desk team and partner with colleagues across departments to ensure exceptional service and seamless communication throughout the office.

Hours: Monday - Friday 6:45 a.m. - 3:45 p.m., with holiday and weekend rotation: Saturdays and Sundays 7:30 am-11:30 am.

Location: Based at our 38th Street clinic with as-needed coverage at our Domain location at: 2200 Park Bend Drive.

Job Duties:

• Answering phone and directing calls or assisting patients as is appropriate, handling and managing the continuous flow of information between the lab, onsite physician and other staff while adhering to our standards of patient care and right to privacy
• Schedule and confirm patient appointments, check-ups and physician referrals.
• Answer telephones and direct calls to appropriate staff.
• Greet visitors, ascertain purpose of visit, and direct them to appropriate staff.
• Compile and record medical charts, reports, and correspondence.
• Interview patients to complete insurance and privacy forms.
• Performs other duties/special projects and tasks as assigned

Education/Experience:

• High School Diploma or GED, required; Bachelor's degree preferred
• At least one year of administrative medical office experience strongly preferred
• Experience with Electronic Medical Record (EMR) system strongly preferred

Why You'll Love Working Here – Our Amazing Benefits:

• Comprehensive Health Coverage: Medical, dental, and vision plans for our full-time employees, along with complimentary basic life insurance, Employee Assistance Program, and long-term disability insurance. Low cost employee only healthcare coverage option is available.
• Family Building Support: Take advantage of our comprehensive fertility benefits, adoption assistance, and surrogacy support to help grow your family.
• Paid Parental Leave: Generous maternity, paternity, and partner leave so you can focus on what matters most.
• Plenty of Paid Time Off: Start with 18 days of PTO annually and enjoy 11 paid holidays, including one floating holiday to use as you choose!
• Retirement Ready: Invest in your future with our 401(k) plan, featuring a competitive company match and full vesting after just 2 years.
• Lifestyle Spending Account: Access a company-funded account to reimburse expenses that boost your physical, financial, and emotional well-being.
• Health Savings Account (HSA): If eligible, enjoy regular employer contributions to your HSA with every paycheck.
• Rewards for Connections: Earn extra money with our Employee Referral Program—your network is invaluable! Earn up to $2,000 for successful referrals.
• Growth Opportunities: We support your career with continuing education reimbursement and dedicated time off for professional development.
• Emotional & Work-Life Support: Through our Employee Assistance Program (EAP) with SupportLinc, you'll have access to emotional well-being and work-life resources whenever you need them.
• Extra Peace of Mind: Explore additional coverage options including Accident, Critical Illness, Hospital Indemnity, and Pet Insurance, to suit your needs.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.