Medical Office Scheduler, Lead

The CORE Institute; Jacksonville (FL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health & welfare benefits

Monthly stipend for ancillary benefits

HSA with company match

401k with company match

Employee Assistance Program

Paid holidays & PTO

Job summary

Southeast Orthopedic Specialists in Jacksonville, FL, seeks a Lead Medical Office Scheduler to direct scheduling operations in the Central Business Office. This role supports call center teams, coordinates referrals, and ensures accurate patient demographics and appointment processing in a HIPAA-compliant environment.

The ideal candidate has healthcare experience, strong organizational and communication skills, and can supervise staff while maintaining patient focus and service quality.

Qualifications

• High school diploma/GED or equivalent working knowledge preferred.
• Minimum of two years of experience in the healthcare field is required.
• Previous call center experience is preferred.
• Knowledge of medical terminology, ICD, and CPT; HIPAA privacy regulations.

Responsibilities

• Open/close duties for the department and provide leadership direction.
• Support call center representatives to ensure optimum performance and patient care.
• Assist leadership in scheduling goals, occupancy, call wait times, and abandonment rates.
• Process referrals, schedule appointments, and update patient demographics; ensure confidentiality.
• Attend department meetings as assigned; perform other duties as assigned.

Skills

Customer service

Communication

Multitasking

Phone etiquette

HIPAA compliance

Education

High school diploma/GED

Tools

Outlook

Microsoft Office

CPS/GE

Job description

Established in 2001,Southeast Orthopedic Specialistsis a regional leader in orthopedic medicine. We are dedicated to growing with our patients. Our reach will continue to expand to meet the needs of all patients, present and future. It is our wish to make industry-leading five-star orthopedic care accessible to as many people as possible.

AtSoutheast Orthopedic Specialists, we are dedicated to taking care of you so you can take care of business! Below is our robustBENEFITS PACKAGE that weoffer to all full-time employees:

• Competitive Health & Welfare Benefits
• Monthly $43 stipend to use toward ancillary benefits
• HSA with qualifying HDHP plans with company match
• 401k plan after 6 months of service with company match
• Employee Assistance Program available 24/7
• Employee Appreciation Days/Events
• Paid Holidays & Paid Time Off

AsSoutheast Orthopedic Specialistscontinues to grow, we are looking to hire a Lead Medical Office Scheduler for our Central Business Office located in Jacksonville, FL ! Please see below for the functions and requirements to be considered for this position:

GENERAL SUMMARY

Supports call center representatives to ensure optimum performance and patient care. Assists with process review, creating and
maintaining materials to assist with scheduling, paging, and referral systems. Aids the scheduling team by being available on the Help Line to answer escalated questions and calls.

ESSENTIAL FUNCTIONS

• Responsibilities may include opening/closing duties for the department while providing leadership direction.
• Receives questions or calls and provides timely support for the agents and patients.
• Motivate and encourage agents through positive communication and immediate feedback.
• Monitor phone queues regularly to ensure that the workloads are distributed evenly and to coach agents to improve
  performance.
• Assists Leadership to ensure the department goals are being met specific to occupancy, percentages call wait times, and
  abandonment rates, etc.
• Assist Leadership in researching, special assignments and resolving scheduling discrepancies in a timely manner.
• Attends department meetings as assigned.
• Other duties as assigned by Leadership.
• Medical Office Scheduler Responsibilities
• Utilizes organization’s resources to schedule patient appointments.
• Obtain patient demographic information; update and confirm necessary information to allow processing of claims to
  insurance plans.
• Utilizes appropriate systems to page providers that are on call.
• Successfully processes referrals through the referral system, contacts patients to schedule appointments, and imports
  referrals/documents to patient’s charts.
• Answer and resolve all incoming calls and requests in a timely, accurate manner. Communicate with the Leadership about
  potential patient concerns.
• Triage and relay necessary messages to staff members in other departments.
• Ensure strict confidentiality of all health records, member information and meet HIPAA guidelines.
• Other duties as assigned.

EDUCATION

• High school diploma/GED or equivalent working knowledge preferred.

EXPERIENCE

• A minimum of two years of experience in the healthcare field is required.
• Previous call center experience is preferred.
• Excellent organizational skills and strong customer service orientation are required with a strong background in computers and data entry.

KNOWLEDGE

• Knowledge of medical terminology, ICD, and CPT.
• Federal, state, and HIPAA privacy regulations.
• Knowledge of scheduling patients in a clinic/medical practice setting.

SKILLS

• Strong negotiation, interpersonal, written, and oral communications skills.
• Demonstrates outstanding customer service skills communicates well and utilizes excellent listening skills and telephone
  etiquette.
• Excellent interpersonal skills (tact, discretion, and courtesy necessary to interact cordially and effectively at all times).
• Represent the clinic in a professional manner related to appearance, communication, and the maintenance of patient
  confidentiality.

ABILITIES

• Ability to multitask in a fast-paced environment.
• Ability to understand patient demographic information and determine insurance eligibility.
• Ability to have consistent attendance and punctuality.
• Ability to effectively incorporate the use of technology into day-to-day tasks (Outlook, Microsoft Office Suite, CPS/GE).
• Ability to communicate effectively and compassionately with patients, co-workers, management, and providers.

ENVIRONMENTAL WORKING CONDITIONS

• Normal office environment.

PHYSICAL/MENTAL DEMAND

• Requires sitting and standing associated with a normal office environment.
• Some bending and stretching are required.
• Manual dexterity using a calculator and computer keyboard

** This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills,abilities, and working conditions may change as needs evolve. **

QUESTIONS? Contact [e-mail]

Qualifications

Education

Required

High School or better.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.