Medical Office Manager Chicago IL

HCRC consulting; Chicago (IL); On-site; USD 80,000; Full time

Job summary

A leading health and wellness practice in Chicago is seeking a Medical Office Manager to join their team. The ideal candidate will have proven management experience within a healthcare setting and a strong understanding of healthcare compliance. This role involves oversight of daily operations, staff management, and ensuring high levels of patient satisfaction.

Benefits

Performance based bonus compensation

PTO/Vacation

Health and Dental Insurance

401K

Free services at clinic

Fitness partnerships

Career development opportunities

Qualifications

• Management experience within a healthcare setting preferred.
• Strong understanding of healthcare regulations and compliance.
• Demonstrated ability to manage and lead a diverse team.

Responsibilities

• Oversee daily operations of the practice.
• Manage staff schedules and ensure adequate coverage.
• Coordinate billing and insurance processing.

Skills

Leadership

Communication

Problem-Solving

Education

Bachelor’s degree in healthcare management

Master’s degree

Job description

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60647

We are looking for a motivated and experienced Medical Office Manager to join our practice full time in Chicago IL 60647. Do you have medical office management experience, understand people, and love helping others? We are seeking an office manager that knows the ins and outs of running a successful practice. We are looking for an office manager to assistant running the office, management of staff, and helping the day-to-day flow within the office. The ideal candidate is friendly, efficient, a great communicator and team player who preferably has experience working in a dental office, dermatology office or med spa. This role is responsible for optimizing current business functions, driving business development, and spearheading expansion efforts, requiring a strong leader with excellent business acumen, financial intelligence, and the ability to foster a high-performance culture.

60647

We are looking for a motivated and experienced Medical Office Manager to join our practice full time in Chicago IL 60647. Do you have medical office management experience, understand people, and love helping others? We are seeking an office manager that knows the ins and outs of running a successful practice. We are looking for an office manager to assistant running the office, management of staff, and helping the day-to-day flow within the office. The ideal candidate is friendly, efficient, a great communicator and team player who preferably has experience working in a dental office, dermatology office or med spa. This role is responsible for optimizing current business functions, driving business development, and spearheading expansion efforts, requiring a strong leader with excellent business acumen, financial intelligence, and the ability to foster a high-performance culture.

About us:

We are a health and wellness practice in Chicago that offers a combination of physical therapy with rehabilitation, as well as medical office and gym where our patients come for a wide variety of reasons! We offer nutrition resources, regen medicine, weight loss and hormone therapies, and various approaches with innovative treatments to guide our patients to their health and wellness goals, from both the inside and outside. We have a patient centered environment rich in positive energy that leaves our patients feeling physically and mentally set for a happy and fulfilled life.

Duties:

• Oversee daily operations of the practice
• Manage staff schedules and ensure adequate coverage
• Handle patient records and ensure compliance with HIPAA regulations
• Coordinate billing and insurance processing
• Monitor and manage the practice’s budget and financial performance
• Prepare financial reports and analyze practice expenditures
• Take ownership of KPIs
• Implement cost-control measures to enhance profitability
• Recruit, hire, and train office and clinical staff
• Conduct performance evaluations and provide ongoing staff training
• Foster a positive work environment and address staff concerns
• Ensure high levels of patient satisfaction through quality service
• Address patient inquiries and resolve any issues or complaints. Will work with patientcare coordinators
• Implement patient engagement strategies to enhance retention
• Develop and execute marketing plans to attract new patients while working with marketing coordinator
• Build relationships with other healthcare providers and localfitness partners for referrals
• Organize community wellness events and workshops
• Ensure the practice adheres to regulatory requirements and industry standards
• Develop and implement quality assurance programs to enhance patient care
• Prepare for and facilitate audits by insurance companies and regulatory bodies
• Oversee maintenance of the facility and ensure a safe environment for staff and patients
• Manage inventory of medical and office supplies
• Ensure proper equipment maintenance and safety checks
• Implement and maintain practice management software and electronic health records (EHR)
• Stay updated on new technologies that can enhance practice efficiency
• Develop long-term goals and strategies for practice growth
• Analyze industry trends and adapt practices accordingly
• Regularly evaluate operational efficiency and streamline processes
  
  

Qualifications:

• Proven Management experience within a healthcare setting preferred (preferably in dermatology, dental office or med spa)
• Bachelor’s degree in healthcare management, Business Administration, or a related field; Master’s degree preferred
• Strong understanding of healthcare regulations, compliance, and reimbursement processes
• Demonstrated ability to manage and lead a diverse team
• Excellent problem-solving and decision-making skills
• Experience with budgeting, financial management, and strategic planning
  
  

Schedule:

• Full time
  
  

Salary:

• $80k annually plus potential bonus compensation
  
  

Benefits:

• Performance based bonus compensation
• PTO/Vacation
• Health and Dental Insurance
• 401K
• Free services at clinic
• Fitness partnerships
• Career development opportunities with top executive forums
  
  

If you have a passion for health, a drive to see people live the life they deserve, and a talent for management, please submit your resume! We have a beautiful, state of the art office, an excellent reputation for providing effective, compassionate care, and we need to add an office manager to our team. Join our team and help us on our mission to positively affect the lives of people who are looking to improve their overall health and well-being. If this sounds like the job opportunity for you, then please contact us.

HCRC Staffing

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Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Health Care Provider

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