Medical Office Coordinator

AdventHealth; Ocala (FL); On-site; USD 22,000 - 35,000; Full time

Job summary

AdventHealth in Ocala, Florida is seeking a detail-oriented scheduling and registration specialist to support outpatient services. You will navigate the registration and scheduling workflow, ensuring accurate data capture and smooth throughput of appointments across departments.

The role emphasizes timely communication with physician offices, precertification processes, and diligent maintenance of scheduling records to support high‑quality patient care.

Qualifications

• Computer proficiency required.
• Knowledge of copier, fax, calculator and other small office equipment.
• High school diploma or equivalent required.
• Field of study related to business or healthcare is relevant.
• Experience in a medical setting preferred.

Responsibilities

• Facilitates the registration and scheduling process for patients.
• Communicates with registration and ancillary departments to ensure accurate capture and throughput of outpatient appointments.
• Schedules patient appointments for ancillary departments and ensures all necessary information is recorded.
• Notifies physician offices of possible non-covered appointments.
• Facilitates precertification for outpatient clinics.
• Maintains clerical records supporting scheduling processes and attends staff meetings.

Skills

Computer Proficiency

Small office equipment

Education

High School Grad or Equiv

Field Of Study: business, marketing, fundraising or a health care related field

Field Of Study: Non-Profit Management, Healthcare Administration, Sales and Marketing, Business Administration

Job description

Our Promise To You

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
• Paid Time Off from Day One
• 403-B Retirement Plan
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Schedule

Full time

Shift

Day (United States of America)

Address

9401 Sw Highway 200

City

Ocala

State

Florida

Postal Code

34481

Job Description

Facilitates the registration and scheduling process for patients. Communicates effectively with registration and ancillary departments to ensure accurate capture and throughput of all outpatient appointments. Schedules patient appointments for ancillary departments and ensures all necessary information is recorded. Interacts with registration and promptly notifies physician offices of possible non-covered appointments. Facilitates prompt delivery of precertification for outpatient clinics. Evaluates, compiles, and reports information to the team to facilitate patient care. Anticipates and prioritizes workload efficiently, displaying independent problem-solving skills. Maintains clerical abilities to file records supporting scheduling function processes. Keys in information for patient appointments and external reviews on all pre-certified appointments. Attends staff meetings regularly to stay informed and contribute to team discussions. Other duties as assigned.

Knowledge, Skills, And Abilities

• Computer Proficiency [Required]
• Knowledge of small office equipment; copier/fax/calculator [Required]

Education

• High School Grad or Equiv [Required]

Field Of Study

• in business, marketing, fundraising or a health care related field
• in Non-Profit Management, Healthcare Administration, Sales and Marketing, Business Administration

Work Experience

• 1+ in a medical setting with coding, charge entry and payment collection [Preferred]

Additional Information

• N/A

Licenses And Certifications

• Basic Life Support - CPR Cert (BLS) [Preferred]

Physical Requirements

(Please click the link below to view work requirements)

Physical Requirements - https://tinyurl.com/23km2677

Pay Range

$15.69 - $25.10

Background Screening Requirement (Florida Law)

Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law.

Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse:

https://info.flclearinghouse.com/

Equal Opportunity Employer Statement

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.