Medical Office Admin & Contracts Coordinator

Vericel® Corporation; Burlington (MA); Hybrid; USD 58,000 - 68,000; Full time

Job summary

Vericel Corporation is seeking an Administrative Assistant, Medical Office to support the Medical Office team in Burlington, MA. This hands-on role handles scheduling, purchasing, invoicing, agreements, grants, and meetings with a focus on process efficiency.

The position requires 1–2 years of relevant experience, an Associate degree (Bachelor's preferred), and strong organizational skills. Office-based with Friday remote flexibility, adjacent to multiple internal teams.

Qualifications

• Associate’s degree or equivalent experience; Bachelor’s degree preferred.
• 1–2 years of administrative, coordinator, office, or related experience.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and follow through on commitments.
• Strong written and verbal communication skills.

Responsibilities

• Provide day-to-day administrative support to the Medical Office, including scheduling and meeting coordination.
• Create and manage purchase orders and coordinate invoice processing.
• Support vendor setup and follow up on documentation, approvals, and payments.
• Coordinate workflow for SOWs, Clinical Trial Agreements, and other contracts.

Skills

Administrative coordination

Microsoft Office

Cross-team communication

Education

Associate degree or equivalent

Tools

SharePoint

Adobe Acrobat

Veeva

Smartsheet

Job description

Vericel Corporation is seeking an Administrative Assistant, Medical Office to support the Medical Office team in Burlington, MA. This hands-on role handles scheduling, purchasing, invoicing, agreements, grants, and meetings with a focus on process efficiency.

The position requires 1–2 years of relevant experience, an Associate degree (Bachelor's preferred), and strong organizational skills. Office-based with Friday remote flexibility, adjacent to multiple internal teams.