Medical Management Assistant

SCAN Health Insurance; Oregon; Hybrid; USD 28,000 - 38,000; Full time

Benefits offered by this job

Remote Work Mode

Annual employee bonus

Wellness Program

Generous PTO

Eleven paid holidays + floating + b'd

401(k) with employer match

Tuition reimbursement

Job summary

SCAN Health Insurance is seeking a remote Medical Management Support Specialist to join our team. You will respond to provider calls, enter data into the CCMS, and help authorize SCAN services under clinical staff guidance, contributing to high-quality member care.

This role requires data entry proficiency, knowledge of medical terminology, and utilization management experience. You will collaborate with internal/external partners while protecting privacy and maintaining regulatory standards in

Qualifications

• 3+ years of medical experience in a managed care environment.
• Proficiency with data entry and medical terminology.
• ICD-9, CPT coding experience preferred.
• Excellent telephonic communication and organizational skills.
• Knowledge of Medicare and Medi-Cal guidelines preferred.

Responsibilities

• Respond to provider calls and faxes and enter data into CCMS.
• Authorize SCAN services under clinical staff direction.
• Support data entry for inpatient/outpatient claims per guidelines.
• Verify member data, eligibility, benefits, and network status.
• Maintain privacy and compliance with quality standards.

Skills

Data entry

Medical terminology

Communication skills

Telephonic communication

MS Office

Utilization Management

Education

High School Diploma or equivalent

Associate's Degree or equivalent experience preferred

Tools

CCMS system

Medicare/Medi-Cal knowledge

Data systems / data entry tools

Job description

Founded in 1977 as the Senior Care Action Network, SCAN began with a simple but radical idea: that older adults deserve to stay healthy and independent. That belief was championed by a group of community activists we still honor today as the "12 Angry Seniors." Their mission continues to guide everything we do.

Today, SCAN is a nonprofit health organization serving more than 500,000 people across Arizona, California, Nevada, New Mexico, Texas, and Washington, with over $8 billion in annual revenue. With nearly five decades of experience, we have built a distinctive, values-driven platform dedicated to improving care for older adults.

Our work spans Medicare Advantage, fully integrated care models, primary care, care for the most medically and socially complex populations, and next-generation care delivery models. Across all of this, we are united by a shared commitment: combining compassion with discipline, innovation with stewardship, and growth with integrity. At SCAN, we believe scale should strengthen—not dilute—our mission. We are building the future of care for older adults, grounded in purpose, accountability, and respect for the people and communities we serve.

Job Responsibilities

Remote Role - work shift is Monday - Friday 8am-5pm Pacific Time. Supports the Medical Management department at SCAN by responding to provider calls and faxes, entering inpatient and related data into the case management system (CCMS), authorizing SCAN services under the direction of clinical staff and supporting the Medical Management clinical staff in securing information needed to ensure the delivery of quality care and services to SCAN members. You Will Supports the authorization, monitoring and the processing of claims for inpatient and outpatient services by entering data into designated system and triaging events per department guidelines. Maintains data entry requirements by following established workflows and departmental policies and procedures. Verifies member data by researching eligibility, member participation in SCAN Care Management Programs, benefits, network provider status, contracts and division of financial responsibility (DOFR). Maintains telephone standards by answering calls within established turnaround times. Serves as a resource for internal and external customers by ensuring services are provided within the benefit plan and utilizing contracted providers; works to develop a collaborative partnership with our network providers. Ensures effective working relationships with providers by interacting in an appropriate, timely, professional manner, and promptly reporting any problems or issues. Maintains the member's right to privacy and protects SCAN operations by keeping information confidential. Utilizes department desktop procedures, workflows, job aids and training material. Identifies barriers and brings to the attention of the supervisor/manager. Communicates effectively with members by providing appropriate and timely information and by showing courtesy and respect each member, their caregivers and/or representatives. Adheres to all quality, compliance and regulatory standards to achieve HCS and SCAN outcomes. Contributes to team effort by accomplishing related results as needed. We seek Rebels who are curious about AI and its power to transform how we operate and serve our members. Actively support the achievement of SCAN's Vision and Goals. Other duties as assigned.

Your Qualifications

• High School Diploma or equivalent required. Associate's Degree or equivalent experience preferred.
• 3+ years of medical experience in a managed care environment is preferred.
• Proficiency with data entry required.
• ICD-9, CPT coding experience preferred.
• Knowledge of medical terminology is required.
• Utilization Management experience is required.
• Excellent communication skills; primarily telephonic required.
• Working knowledge of Medicare and Medi-Cal guidelines preferred.
• Strong organizational skills and the ability to prioritize.
• Ability to multitask and work with limited supervision.
• Ability to work well in a fast-paced and dynamic environment.
• Ability to provide professional customer service.
• Proficient in MS Office.

What's in it for you?

• Base salary range: $20.14 to $27.77 per hour
• Remote Work Mode
• An annual employee bonus program
• Robust Wellness Program
• Generous paid-time-off (PTO)
• Eleven paid holidays per year, plus 1 additional floating holiday, plus 1 birthday holiday
• Excellent 401(k) Retirement Saving Plan with employer match
• Robust employee recognition program
• Tuition reimbursement
• An opportunity to become part of a team that makes a difference to our members and our community every day!

We're always looking for talented people to join our team!

At SCAN we believe that it is our business to improve the state of our world. Each of us has a responsibility to drive Equality in our communities and workplaces. We are committed to creating a workforce that reflects our community through inclusive programs and initiatives such as equal pay, employee resource groups, inclusive benefits, and more.

SCAN is proud to be an Equal Employment Opportunity and affirmative action workplace. Individuals seeking employment will receive consideration for employment without regard to race, color, national origin, religion, age, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender perception or identity, age, marital status, disability, protected veteran status or any other status protected by law. A background check is required.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)