Medical Front Office Coordinator-Park Ridge

WS Audiology USA; Park Ridge (IL); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Culture & training opportunities

401k with match

Health & Wellness programs

Paid holidays & PTO

Job summary

WS Audiology USA is seeking a Client Experience Specialist to support hearing care clients and keep schedules organized. You will ensure timely responses to client needs and maintain accurate records across appointments, stock, and deposits. The role emphasizes friendly service and product knowledge within HearUSA offerings.

The position offers growth through onboarding and ongoing training, with a culture focused on excellent patient care and a supportive team environment.

Qualifications

• High school diploma or equivalent required.
• Previous customer service or office admin experience preferred.
• Proficient with MS Office and scheduling software.

Responsibilities

• Maintain client charts and ensure information is up to date.
• Prioritize welcome and confirmation calls and provide friendly and enthusiastic customer service.
• Manage clinic schedule to ensure efficient and expedient patient care for walk-in/curbside appointments, scheduled appointments, and potential clients.
• Enter stock and perform weekly inventory audit to ensure accuracy.
• Maintain detailed and accurate records of cash and bank deposits and perform all end of day processes and reports/ settlements.
• Maintains a clean, inviting, and friendly environment.
• Maintain basic knowledge of hearing aid technology and be able to perform basic cleaning/repair functions.
• Assist with basic hearing aid trouble shooting via telephone or in-person and clean and checks.
• Maintain knowledge of current HearUSA's products, promotions and pricing. As needed, facilitate and support with HearAssist and remote care.

Skills

Customer service experience

Office administration

MS Office proficiency

Scheduling software

Multi-tasking / organization

Education

High School Diploma or equivalent

Tools

MS Office

Scheduling software

Job description

WSA is a global leader in the hearing aid industry. Together with our 12,000 colleagues in 130 countries, we invite you to help unlock human potential by bringing back hearing for millions of people around the world.

At HearUSA, our mission is to reframe the world of hearing care and set the highest standard in modern hearing health. With an extensive network of 4,000 independent Hearing Care Professionals and more than 350 centers in U.S., we strive every day to provide each individual with the care, knowledge and experience they deserve.

What it’s all about:

As a Client Experience Specialist, you are passionate about the hearing healthcare of our clients. You will ensure clients’ needs are met in a timely manner, maintain a well-organized appointment schedule, and prioritize Simply Excellent Hearing Care.

What’s in it for you?

• Top priority of culture and community including ongoing training


• Attractive compensation package with monthly bonus opportunities


• Onboarding, comprehensive benefits, paid holidays, PTO, 401k with match, Health & Wellness programs

• Mentorship and professional development opportunities including a CES Advisory Board


• Field support for your hearing center

What you will do:

• Maintainclient charts and ensure information is up to date

• Prioritize welcome and confirmation calls and provide friendly and enthusiastic customer service
  


• Manages clinic schedule to ensure efficient and expedient patient care for walk-in/curbside appointments, scheduled appointments, and potential clients


• Enter stock and custom orders, perform weekly inventory audit to ensure accuracy.


• Maintain detailed and accurate records of cash and bank deposits and perform all end of day processes and reports/ settlements

• Maintains a clean, inviting, and friendly environment

• Maintain basic knowledge of hearing aid technology and be able to perform basic cleaning/repair functions


• Assist with basic hearing aid trouble shooting via telephone or in-person and clean and checks


• Maintain knowledge of current HearUSA's products, promotions and pricing. As needed, facilitate and support with HearAssist and remote care

What we are looking for:

• High School Diploma or equivalent

• Experience in customer service and office administration

• Excellent oral and written communication skills, ability to establish and maintain a professional rapport withclientsand co-workers

• Proficiency with computers including scheduling software and MS Office

• Strong multi-tasking, organization, and time-management skills

A Place to Grow your Career:

Growth means investing in employee development, from day-to-day support to opportunities to stretch your skills. It also means creating space for your voice, sharing knowledge, and learning from peers as we build culture and community together. We offer:

• A professional development team of dedicated Regional Training Managers


• Continuing education, LinkedIn Learning and tuition reimbursement


• Career advancement pathways for Center Support and Client Care

Pays :$19hr

The Company provides equal opportunity to all employees and prospective employees without regard to race, color, creed, religion, national origin, ancestry, sex, age, physical or mental disability, marital status, pregnancy, genetic information, sexual orientation, gender identity, protected veteran or military status, or any other consideration not related to the person’s ability to do the job or otherwise made unlawful by federal, state, or local law.