Medical Front Desk - Patient Services Representative

Orthotoc; Daytona Beach (FL); On-site; USD 21,000 - 30,000; Full time

Job summary

The Orthopedic Clinic is seeking an energetic Patient Services Representative to join our East Central Florida team. You will be the first point of contact for patients, delivering exceptional service while ensuring accurate registration, insurance checks, and smooth patient flow.

Responsibilities include greeting patients, validating demographics and eligibility, handling co-pays, scheduling follow-ups, and collaborating with clinical staff to support a positive patient experience.

Qualifications

• High school diploma required.
• Customer service experience, preferably in medical setting.
• Proficiency with Microsoft Office and EHR software (Athena).
• Valid driver's license with clean record.

Responsibilities

• Greet patients and visitors professionally and compassionately.
• Validate demographics and insurance at check-in for accurate EHR.
• Prepare registration paperwork and review eligibility.
• Perform initial insurance eligibility and verification.
• Collect co-pays and balances at check-in and checkout.
• Schedule follow-ups and physical therapy appointments.
• Provide summary of care and patient education as prescribed by provider.
• Assist team and cover front desk as needed, including other locations.

Skills

Customer service experience

Attention to detail

Driver's license valid

Education

High School Diploma

Tools

Athena EHR

Microsoft Office

Job description

Description

Live your life in full motion!

We are the leaders in the orthopedic community of East Central Florida, The Orthopedic Clinic has served our community since 1961. We get our patients back to the life they love with high quality, individualized orthopedic care. The Orthopedic Clinic is seeking an energetic customer focused candidate that has previous healthcare / medical office experience to join our dynamic team as a Patient Services Representative.

The Patient Services Representative will work directly with our patients to create an exceptional patient experience, while ensuring accurate, efficient and effective administration of operational practices. Our Patient Services Representatives are the first point of contact to our patients and will work in collaboration with our clinical team members to ensure a smooth patient flow. This role requires exemplary customer service skills, problem solving, organizational skills and strong attention to detail.

What the Patient Services Representatives will do:

• Greets all patients and visitors in a professional, compassionate, and friendly manner


• Performs demographic and insurance validation upon patient check-in to ensure accuracy of EHR


• Prepares registration paperwork for next business day, along with review of the Eligibility


• Performs initial insurance eligibility and verification


• Collects co-payments and outstanding balances at check-in and time of services balances and estimated fees at check-out


• Attempts to collect any outstanding balances and makes payment plan arrangements.


• Reviews and complies with collection notes in patient notes and/or appointment notes


• Informs patients of delay’s in physician schedules and assists with patient comfort during the delay


• Schedules follow-up and physical therapy appointments


• Provides patient with summary of care, orders, and any patient educational information prescribe by provider


• Proactively assists team in covering wherever needed


• Covers for other staff at the front desk as asked, including coverage at other locations

Requirements

Experience and Abilities:

• Minimum of High School Diploma


• Previous customer service experience, preferably in medical/healthcare setting


• Proficiency in the use of Microsoft Office, EHR software applications, preferably Athena


• Valid Driver’s License / Clean Driving Record/ Proof of auto insurance

Full compensation package to include: competitive salary, medical, dental, vision, STD, LTD. Life insurance, 401k, profit sharing, paid holidays, paid time off, continuing education reimbursement

The Orthopedic Clinic is an Equal Opportunity Employer and fully subscribe to the principles of Equal Employment Opportunity. Applicants and/or employees are considered for hire, promotion and job status, without regard to race, color, citizenship, religion, national origin, age, sex (including sexual harassment, sexual orientation, and gender identity), disability or handicap, genetic information, citizenship status, veteran, or current or future military status or any other category protected by federal, state, or local law.

The Orthopedic Clinic is a drug free workplace all applicants under consideration for employment will be background checked as part of the hiring process.