Medical Facilities Manager

Advanced Pain Care; Amarillo (TX); On-site; USD 85,000 - 110,000; Full time

Job summary

Advanced Pain Care is seeking a Facilities Manager to support ambulatory surgery center operations, focusing on supply chain, inventory, vendor coordination, and regulatory documentation. The role ensures a safe patient and staff environment, drives survey readiness, and optimizes resource use across the ASC.

Responsibilities include managing materials, environment of care, life safety, emergency preparedness, and regulatory readiness with AAAHC/CMS/OSHA considerations.

Qualifications

• Bachelor's degree is preferred. In lieu of a degree, 10 or more years of relevant experience may suffice.
• Knowledge of healthcare accreditation and regulatory requirements.
• Strong attention to detail and follow-thru, budgeting, project management, and communication skills.
• Must be highly motivated and able to work independently.
• Experience in multiple crafts preferred (surgical tech/rad tech/electrical/plumbing, etc.)

Responsibilities

• Manage procurement, receiving, storage, distribution, and inventory control of medical and surgical supplies, implants, equipment, and office supplies.
• Maintain appropriate par levels to support daily OR/procedure operations, anesthesia needs, sterile processing, and clinical departments.
• Perform routine inventory audits, cycle counts, and expiration date checks; address variances and stock rotation needs promptly.
• Coordinate ordering activities with approved vendors, GPO contracts, purchasing systems, and leadership budget expectations.
• Receive and inspect supplies, verify packing slips, resolve discrepancies, and coordinate returns or credits when needed.
• Coordinate Biomedical equipment repairs and requests, equipment onboarding, asset tracking, and vendor service coordination.
• Coordinate instrument and equipment repairs and requests, onboarding, asset tracking, and vendor service coordination.
• Identify waste reduction, product standardization, and cost-savings opportunities in partnership with clinical leadership.

Skills

Attention to detail

Budgeting

Project management

Communication

Independent work

Vendor management

Education

Bachelor's degree preferred

Job description

Job Purpose: The Facilities Manager is an operations and regulatory readiness role for the Ambulatory Surgery Center. The position supports uninterrupted clinical operations through supply chain management, inventory controls, vendor coordination, and product recall management, while also maintaining Environment of Care, life safety, emergency preparedness, and regulatory documentation programs. The role promotes patient safety, staff safety, survey readiness, and efficient use of resources across the ASC.

DUTIES INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING

Materials Management

• Manage procurement, receiving, storage,distribution, and inventory control of medical and surgical supplies,implants, equipment, and office supplies.
• Maintain appropriate par levels to supportdaily OR/procedure operations, anesthesia needs, sterile processing, andclinical departments.
• Perform routine inventory audits, cycle counts,and expiration date checks; address variances and stock rotation needspromptly.
• Coordinate ordering activities with approvedvendors, GPO contracts, purchasing systems, and leadership budgetexpectations.
• Receive and inspect supplies, verify packingslips, resolve discrepancies, and coordinate returns or credits whenneeded.
• Maintain supply rooms in a clean, organized,labeled, and survey-ready condition, including proper storage conditionsfor sterile and temperature-sensitive products.
• Coordinate product recalls, backorders,substitutions, and clinical communication regarding supplyavailability.
• Coordinate Biomedical equipment repairs and requests,equipment onboarding, asset tracking, and vendor servicecoordination.
• Coordinate instrument and equipment repairs and requests, onboarding, asset tracking, and vendor service coordination.
• Identify waste reduction, productstandardization, and cost-savings opportunities in partnership withclinical leadership.

Environment of Care

• Coordinate the ASC Environment of Care program,including routine rounds, safety inspections, deficiency tracking, andcorrective action follow-up. Daily, weekly, monthly and annual basisas needed.
• Maintain inspection logs, safety committeedocumentation, maintenance records, vendor reports, and regulatorybinders.
• Identify, report, and help resolve facilityconcerns related to physical environment, utilities, medical gas,hazardous materials, security, and general safety.
• Partner with infection prevention leadership tosupport safe storage, cleaning, waste handling, and environmental safetypractices.
• Participate in quality, risk, and safetymeetings as requested and provide updates on open items and compliancereadiness.

Life Safety Officer

• Serve as the designated Life Safety Officer forthe ASC and coordinate life safety compliance activities.
• Maintain awareness of applicable life safetyexpectations, including fire safety, emergency power, evacuation routes,fire extinguishers, alarm systems, sprinkler systems, exits, and egresspathways.
• Coordinate fire drills, evacuation drills, lifesafety inspections, and required documentation.
• Track inspection, testing, and maintenanceschedules for fire alarm systems, extinguishers, emergency lighting,generators, sprinklers, medical gas, and related systems.
• Work with vendors and contractors to coordinateinspections and remediate life safety findings and maintain documentationof corrective actions.
• Implement and document Interim Life SafetyMeasures when applicable and as directed by leadership.

Emergency Preparedness

• Support maintenance of the Emergency OperationsPlan and emergency preparedness documentation.
• Assist with hazard assessments, emergencydrills, exercises and documentation.
• Maintain emergency supplies, flashlights, equipment,spill kits, materials, and other readiness resources as assigned.
• Educate or coordinate staff education relatedto emergency codes, fire response, evacuation routes, and disasterprocedures.
• Participate in incident command activitiesduring actual emergencies or drills as assigned.

Regulatory & Survey Readiness

• Maintain survey-ready documentation formaterials management, Environment of Care, life safety, emergencypreparedness, equipment maintenance, and vendor reports.
• Support readiness for AAAHC, CMS, OSHA, state,local, and accreditation surveys as applicable to the ASC.
• Prepare status updates for leadership, safetycommittees, governing board reporting, and performance improvementactivities.
• Follow up on deficiencies, create action logs,and expand unresolved items to leadership in a timely manner.

Requirements

SPECIFIC KNOWLEDGE, SKILLS, LICENSES, CERTIFICATIONS, ETC.

• Bachelor's degree is preferred. In lieu of a degree, 10 or more years of relevant experience may suffice.
• Knowledge of healthcare accreditation and regulatory requirements.
• Strong attention to detail and follow-thru, budgeting, project management, and communication skills.
• Must be highly motivated and able to work independently.
• Experience in multiple crafts preferred (surgical tech/rad tech/electrical/plumbing, etc.)

WORKING CONDITIONS

Environmental Conditions

Medical Office, mechanical rooms and ambulatory surgery center

Physical Conditions

• Must be able to work as scheduled – typically from 6AM-4PM M-F, on Call, possible weekends, possible early AM or Nights based on urgent business needs
• Must be able to sit and/or stand for prolonged periods of time
• Must be able to bend, stoop and stretch
• Must be able to lift and move objects up to 75 pounds consistently with heavier weight necessary at times
• Requires eye-hand coordination and manual dexterity sufficient to operate office equipment, etc.

KNOWLEDGE AND SKILLS

• Healthcare environment
• Facilities operation
• Budgeting and Forecasting
• Risk management and safety
• Vendor management
• Emergency preparedness
• Clear and precise communicator and excellent interpersonal skills
• Effectively manages day by organizing and prioritizing
• Good driving record and reliable transportation
• Protects patient information and maintains confidentiality

Perform other duties as assigned.

SUPERVISION

Reports Director of Nursing.