Medical Equipment Planner - Mill Creek

Prairie Band LLC; Denver (CO); Remote; USD 90,000 - 140,000; Full time

Job summary

Prairie Band LLC is seeking a Medical Equipment Planner to remotely develop and deliver equipment design packages for government and private healthcare projects. You will lead planning activities, coordinate with BIM and vendors, and ensure data accuracy while communicating across clients and design teams.

Requirements include a bachelor’s degree in business/healthcare, 5+ years planning experience, and strong communication skills.

Qualifications

• Bachelor’s degree in business, healthcare administration or clinical area.
• 5+ years in medical equipment planning or related project work.
• Local Denver presence preferred.
• Mixture of DoD and private sector work preferred.
• Strong verbal and written communication skills.
• Ability to multitask and communicate in high pressure situations.
• Knowledge of architectural design processes and documentation.
• Ability to read and interpret architectural programming, design, scheduling and specification documents.
• Travel is required.
• Proficient in Microsoft 365 applications.
• Experience with Bluebeam software preferred.
• Working knowledge of Revit design software preferred.

Responsibilities

• Supports and collaborates with the entire team throughout the project lifecycle by providing appropriate equipment information and deliverables.
• Develops project staffing and work plans, including deliverables and due dates.
• Creates or contributes to accurate project status reports as needed.
• Establishes communication network between client user groups, facility managers, program & project managers, architects, engineers, construction managers, space planners, third-party consultants and vendors.
• Develops and maintains active open items list with follow-ups and resolutions as required.
• Coordinate with BIM design team to accurately coordinate medical equipment locations and placement.
• Collaborates with equipment planning support team and assigns work as appropriate.
• Familiarity with vendor installation requirements and installation site visit requirements; participate in on-site installation visits as needed.
• Participates in on-site and remote design meetings; lead the medical equipment planning components.
• Develop meeting minutes for equipment focused design meetings.
• Contributes to design submittals per project schedules.
• Participates in on-site inventory and data management tasks.
• Compiles medical equipment cost estimates and budgets.
• Develops specifications and design submittals such as ASE files, vendor cut sheets, installation guides and O&M manuals.
• Assists with procurement decisions and demonstrations of equipment technology.
• Participates in vendor submittals, drawings and specifications; coordinates vendor visits and pricing.
• Plans equipment room-by-room using internal or industry software.
• Conducts quality assurance to resolve design conflicts.
• Distributes action item lists for equipment decisions.
• Incorporates client standards into equipment selections or recommendations.
• Obtains client approval and sign-off for equipment.

Skills

Communication skills

Leadership

Team collaboration

Problem-solving

Multitasking

Education

Bachelor’s degree in business, healthcare administration or clinical field

Tools

Microsoft 365

Revit

Bluebeam

Job description

Description

The Medical Equipment Planner is a remote position and is responsible for successfully developing and delivering medical equipment design packages as scoped for both government and private sector healthcare capital projects. This role ensures client and design team satisfaction throughout the planning process in meeting clinical, operational and project objectives. The Medical Equipment Planner ensures all planning activities are performed with complete data accuracy, in a manner consistent with documented processes, while developing and maintaining relationships through strong communication, leadership and team collaboration.

REMOTE POSITION

Major Duties:

• Supports and collaborates with entire team throughout the project lifecycle by providing appropriate equipment information and deliverables. This team includes, but is not limited to the Program Manager, Project Manager, Design Manager, Equipment Planners, Space Planner, Field Operations staff, and support staff.


• Contributes to developing project staffing and work plans, including deliverables and due dates.


• Creates or contributes to accurate project status reports as needed.


• Establishes communication network between client user groups, facility managers, program & project managers, architects, engineers, construction managers, space planners, third-party consultants and vendors.


• Develops and maintains active open items list with follow-ups and resolutions as required.


• Coordinate with BIM design team to accurately coordinate medical equipment locations and placement.


• Collaborates with equipment planning support team and assigns work as appropriate, along with follow up on all assigned day-to-day tasks.


• Familiarity with various vendor installation requirements and installation site visit requirements. Actively participate in on-site equipment installation visits as needed.


• Familiarity with wearing appropriate PPE as required for active construction project site visits.


• Participates in on-site and remote design meetings during all phases of the project, while leading the medical equipment planning components and verifying equipment requirements with the project team and end users.


• Develop meeting minutes for equipment focused design meetings.


• Successfully develop and contribute to various design submittals per project schedules.


• Actively participates in on-site inventory process as needed as well as data management and equipment evaluation post inventory.


• Compiles medical equipment cost estimates and budgets throughout the duration of the project.


• Participates in the development of specifications and design submittals such as ASE files, vendor supplied cut sheets and drawings, installation guides and O&M manuals.


• Assists the team with decisions, evaluations and demonstrations of medical equipment technology.


• Actively participate in management of the procurement process with the project manager and/or field operations team.


• Solicits vendor required submittals, drawings and specifications.


• Coordinates and participates in vendor presentations, site visits and pricing negotiations at the client’s request.


• Plans equipment on a room-by-room level using internal proprietary software or industry shared software.


• Conducts quality assurance efforts to identify design conflicts associated with medical equipment and facilitates a resolution.


• Compiles, maintains and distributes action item list associated with medical equipment decisions.


• Evaluate and incorporate client standards into equipment selections or recommendations.


• Obtains client approval and customer sign-off for selected medical equipment.


• Participating in new proposal process as needed.


• Complete payroll and expense reports accurately and on time.


• Maintains accountability with attendance and work production whether working in-office or remote work locations.


• Performs other duties as assigned.

Requirements

• Bachelor’s degree in business, healthcare administration or clinical area of expertise.


• Proven experience in medical equipment planning with at least 5+ years of medical equipment planning experience or related project work.


• Local Denver presence preferred.


• Mixture of DoD and private sector work preferred.


• Strong verbal and written communication skills.


• Ability to communicate with all levels of employees and clients.


• Ability to multitask and communicate in high pressure situations.


• Excellent conflict resolution and problem-solving skills.


• Knowledge of architectural design processes and documentation.


• Ability to read and interpret architectural programming, design, scheduling and specification documents.


• Attending site visits at various stages of the projects.


• Leading /participating in client meetings.


• Proficient in Microsoft 365 applications.


• Basic accounting principles.


• Experience with Bluebeam software preferred.


• Working knowledge of Revit design software preferred.


• Demonstrates strong leadership awareness, methods and techniques for mentoring and coaching junior level staff.


• Travel is required.

Physical Demands:

• Physically mobile with reasonable accommodations.


• Ability to sit for extended periods of time.


• Ability to stand / walk for extended periods of time.


• Ability to read computer screens, email and talk on the phone.


• Ability to bend, reach, kneel, twist and grip items while working at assigned desk area.


• Ability to lift up to twenty-five (25) pounds.

Work Environment:

• Professional and deadline-oriented environment in an office setting.


• Interaction with staff and customers.

Additional Duties:

Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.

Indian Preference Exercised:

Prairie Band, LLC is subject to Title 22: Employment Code of the Prairie Band Potawatomi Nation. In accordance with Title 22, this position is designated as a TIER 2 position. Preference will be given to individuals to the extent required pursuant to Section 22-2-4(B).