Project Manager, Equipment Planning

Maia Consulting, LLC; United States; Remote; USD 95,000 - 120,000; Full time

Benefits offered by this job

Home office stipend

Health insurance

401(k) with employer match

Unlimited PTO

Job summary

Maia Consulting, LLC is seeking a Project Manager to lead planning, procurement, and installation of medical equipment for nationwide healthcare construction projects in the United States. You will coordinate with hospital owners, architects, contractors, and vendors, guiding projects from design through activation.

The role requires 3+ years in medical equipment planning, strong budgeting and scheduling skills, and travel to client sites as needed.

Qualifications

• Bachelor's degree or equivalent in business or related field.
• Minimum three years of experience in medical equipment planning.
• Knowledge of hospital department functions and architectural design/construction processes.

Responsibilities

• Serve as the primary contact for hospital owners, architects, contractors, and vendors.
• Build and manage project plans and schedules aligning milestones with design and activation timelines.
• Lead equipment user group meetings with clinical staff and design teams.

Skills

Project leadership

Vendor coordination

Budget management

Scheduling

Communication with stakeholders

Education

Bachelor's degree (B.S.) in business or related field

Tools

Microsoft Office + Excel

Bluebeam

Autodesk Revit

Medical equipment planning software

Job description

The Project Manager leads the planning, procurement, and installation of medical equipment for healthcare construction and renovation projects across the United States. Serving as the primary point of contact for hospital owners, architects, contractors, and equipment vendors, the Project Manager guides each project from programming and design through procurement, delivery, and activation. The Project Manager directs and mentors Project Coordinators, manages project schedules, budgets, and scope, and contributes to proposals for new work. This is an ideal role for an experienced medical equipment planner ready to lead projects and help shape a growing team.

Essential Duties and Responsibilities

Responsibilities include but are not limited to the following:

• Serve as the primary point of contact for hospital owners, architects, contractors, and equipment vendors, building trusted relationships throughout the project lifecycle
• Build and manage project plans and schedules, aligning equipment milestones with design, construction, and activation timelines
• Lead medical equipment user group meetings with clinical staff, design teams, and facility stakeholders, guiding equipment selection decisions
• Direct and mentor Project Coordinators, delegating tasks, reviewing work products, and supporting their professional development
• Perform value analysis to compare medical equipment systems across manufacturers, evaluating clinical function, total cost of ownership, and infrastructure requirements
• Develop and manage medical equipment lists and budgets, tracking revisions from programming and design through procurement and activation
• Monitor project hours and fees against the contracted scope, and communicate potential scope changes to Maia leadership and the client
• Prepare and assemble medical equipment specifications
• Coordinate medical equipment placement in Revit models with the design team, including clearances and infrastructure requirements
• Gather and review site‑specific vendor drawings detailing rough‑in requirements for power, data, plumbing, medical gas, and structural support
• Obtain final vendor quotes and prepare procurement documentation, reviewing requisitions and purchase orders for accuracy
• Coordinate the delivery, receiving, staging, and installation of medical equipment with vendors, contractors, and facility staff to align with construction and activation milestones
• Travel to client sites to provide on‑site supervision of medical equipment installation activities
• Contribute to proposals, scopes of work, and fee estimates for new business pursuits

Qualifications

Education & Experience

Bachelor's degree (B.S.) or equivalent in business or a related field. A minimum of three years of experience in medical equipment planning. Knowledge of hospital department functions and an understanding of the architectural design and construction process.

Basic Qualifications

The following are required for this role:

• Proficiency with the Microsoft Office suite (including Excel), Bluebeam, and Autodesk Revit, including placing and editing families and reading and interpreting architectural drawings
• Experience working in medical equipment planning software
• Strong attention to detail, with the organizational skills to manage multiple projects, deadlines, and stakeholders simultaneously
• Clear and confident written and verbal communication skills, including the ability to lead meetings with clinical, design, and executive stakeholders
• A proactive, collaborative approach, with the ability to lead with empathy and clarity and to model professionalism for the project team
• Willingness to travel to project sites nationwide

Preferred Qualifications

The following qualifications are preferred but not required. We encourage candidates who meet many, though not all, of these to apply:

• Experience leading, delegating to, or mentoring junior team members
• Experience managing budgets, schedules, and scope across multiple concurrent healthcare projects
• Experience planning complex clinical departments, such as imaging, surgery, and cardiovascular services
• Experience contributing to proposals, scopes of work, or fee estimates
• Comfortable adopting AI and emerging technologies to work more efficiently, paired with the judgment to apply them appropriately in a field where clinical and technical accuracy is essential

Compensation and Benefits

• Base salary: $95,000-$120,000 per year, commensurate with experience. This position is also bonus eligible.
• Health coverage: Medical, dental, and vision insurance available.
• Retirement: 401(k) plan with employer match.
• Paid time off: Unlimited paid time off (subject to manager approval), paid holidays, and paid sick leave.
• Home office: A home office stipend to support remote work.

Work Location and Travel

This is a fully remote position; employees must be based in the United States. Travel to client sites varies by project phase and averages approximately 25%, with the heaviest travel during equipment delivery and installation.

Application Window

Applications will be accepted through December 31, 2026.

Equal Opportunity Employer

Maia Consulting is a certified Women's Business Enterprise (WBENC) and an Equal Opportunity Employer. We are committed to building an inclusive team and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic.