Medical Education Program Specialist

University of Illinois Chicago; Rockford (IL); On-site; USD 26,000 - 36,000; Full time

Benefits offered by this job

Health

Dental

Vision

Life Insurance

a Retirement Plan

Paid time Off

Tuition waivers for employees and depd

Job summary

University of Illinois Chicago is hiring for a position on the Rockford campus to provide primary administrative support for core medical education courses in Phase 1 or Phase 2. The role serves as the main contact for faculty and course directors and supports Examinations, the CBT center, and evaluation programs.

The successful candidate will assist with course coordination, scheduling, and data management, ensuring secure exam administration and accurate student performance records.

Qualifications

• High school diploma or equivalent.
• Four (4) years of clerical or secretarial experience or related education/ training.
• College coursework in medical education, education, communications, public relations, or related field as measured by conversion table.
• 30 semester hours equals one year; Associate’s Degree equals 18 months; 90 semester hours equals two years; Bachelor’s Degree equals three years.
• Progressively more responsible clerical or secretarial experience, including background in electronic word processing and database management.
• TAGME certification qualifies applicants for each level of this series.

Responsibilities

• Coordinate and support assigned courses and exams.
• Assist in scheduling preceptorships, blocks and educational activities.
• Maintain course materials and evaluation processes, including Blackboard/Benware.
• Provide in-class support for Zoom, recordings, and teaching materials.
• Maintain CBT operations including test centers and passwords; back-up for Prometric testing.
• Prepare and maintain reports on medical student education programs and LCME accreditation requirements.

Job description

Hiring Department

Medical Education

Location

Rockford, IL USA

Requisition ID

1042561

Workplace Type

On-Site

Posting Close Date

8/30/26

Salary Range

The budgeted salary range for the position is $19.89/hr - $26.00/hr. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

Work Arrangement

This position is located on the Rockford campus 90 miles northwest of Chicago. (On-Site Work - Not Remote).

About the University Of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

Benefits

• Health
• Dental
• Vision
• Life Insurance
• a Retirement Plan
• Paid time Off
• Tuition waivers for employees and dependents

Position Summary

As a member of the Office of Medical Education and Evaluation, the person who holds this position serves as primary administrative support for core courses in either Phase 1 or Phase 2 of the medical student curriculum and the primary contact for faculty and course directors for these courses. This team member may also serve as the support member for Examinations, Computer-Based Testing (CBT) center, and Evaluation Programs within the campus. This person provides staff support for the following functions of the University of Illinois College of Medicine at Rockford: construction, administration, scoring and grade distribution for all course examinations; scheduling and administration of the Computer Based Testing Center (CBT), developing evaluation reports and maintaining data related to student and faculty performance.

Duties & Responsibilities

• Responsible for the initiation, coordination and support of assigned courses.
• Provide coordinator support including student placements as needed and in collaboration with the Office of Student Affairs including assisting in scheduling preceptorships, subspecialties, and educational blocks based on student interest and faculty/clinical associate availability, with responsibility for recommending alternatives.
• Supports and manages course/education materials, assignments and evaluation processes involving courseware and software such as Blackboard and Benware.
• Assist in classroom support as it pertains to managing zoom links, recordings, schedules, and teaching materials. Assist in conducting portions of an orientation for medical education program participants.
• Maintains certification as a Test Center Administrator (TCA) for our Computer-Based Test Center (CBT), which administers USMLE Step 1 & Step 2 Examinations, under the direction of the CBT Coordinator & Office Supervisor, as well as provide back-up for the CBT as needed.
• Provides back-up coverage for preparation, distribution and collection of confidential faculty evaluations of medical students.
• Cross-train with members of the Office of Medical Education and Evaluation. Provide backup for Prometric Testing Center including classroom set up for testing.
• Ensure reliable and secure administration of constructed exams from Benware to students at the Rockford campus of UICOM including, building exams, assigning passwords, and scheduling of exams on campus.
• Provide a secure environment for review of student exams in the curriculum.
• Maintain accuracy of student performance data.
• Communicate with the Associate Dean, faculty, and students regarding upcoming examinations (content, format, etc.).
• Provide support to students requiring ADA testing accommodations for approved examinees including identifying appropriate testing spaces and times.
• Provide support for all Team Based Learning (TBL) activities (including in-class support).
• Support use of web-based TBL software by faculty and students, including providing software training and troubleshooting problems.
• Train, schedule, and prepare payroll for outside proctors.
• Create and maintain a procedural manual related to the above duties.
• Prepares and supports the development of reports and reviews of medical student education courses and programs including those required by College curriculum committees and accreditation entities (Liaison Committee for Medical Education, LCME).
• Solicits student evaluations of programs and faculty from the Office of Medical Education. Works with the Course Director to communicate this information to faculty and the Department Heads.
• Serves as a resource for faculty and staff inside and outside of the Department.
• Perform other related duties as assigned.

Minimum Qualifications

• High school diploma or equivalent.
• Any one or combination totaling four (4) years (48 months), from the categories below:
• College coursework in medical education, education, communications, public relations, or a closely related field as measured by the following conversion table or its proportional equivalent:
• 30 semester hours equals one (1) year (12 months)
• Associate’s Degree (60 semester hours) equals eighteen months (18 months)
• 90 semester hours equals two (2) years (24 months)
• Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)
• Progressively more responsible clerical or secretarial experience, including a background in electronic word processing and database management systems.

Please Note: Completion of the Training Administrators of Graduate Medical Education Programs Certification (TAGME) from the National Board for Certification of Training Administrators qualifies applicants for each level of this series.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.