Medical Education Program Specialist - CME

University of Illinois Chicago; Peoria (IL); On-site; USD 52,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Tuition waivers for employees and deps

Job summary

University of Illinois Chicago – Peoria campus is seeking a Medical Education Program Specialist- CME to coordinate Continuing Medical Education activities and support faculty development programs. The role involves cross-departmental collaboration and day-to-day operational support for CME sessions conducted by the College of Medicine.

The position requires a mix of administrative duties and CME coordination, with potential benefits and an emphasis on maintaining ACCME standards and

Qualifications

• Minimum Qualifications include a high school diploma or equivalent and related clerical experience.
• College coursework in medical education or related fields is considered.
• Bachelor's Degree is preferred for this CME coordination role.

Responsibilities

• Coordinate Continuing Medical Education (CME) activities and schedules.
• Assist CME Chair with ACCME requirements and reporting.
• Organize meetings, prepare materials, and track CME attendance.

Skills

Administrative support

Communication

Data entry

Education

High school diploma or equivalent

College coursework in medical education, education, communications, public relations

Bachelor's Degree (preferred)

Job description

Hiring Department: Academic Affairs
Location: Peoria, IL USA
Requisition ID: 1041773
FTE: 1
Work Schedule: M - F, 8 a.m. - 4:30 p.m.
Shift: Days
# of Positions: 1
Workplace Type: On-Site
Posting Close Date: 8/25/2026
Salary Range (commensurate with experience): $25.10 - $26.64
Please note that this position is not remote and is onsite in Peoria, IL.
About UICOMP
The University of Illinois College of Medicine Peoria (UICOMP) educates 244 medical students and nearly 300 physician residents annually. It is one of four campuses that make up the nation’s largest public medical school. The Peoria campus is known among students for its small class sizes, rigorous curriculum and hands-on clerkships; to residents and fellows for the strong academic setting, large referral base and exceptional facilities; and by physicians seeking the ideal combination of teaching and practicing medicine in a research-based university setting.
This position is intended to be eligible for benefits . This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
Position Summary
Under the general supervision of the Business Administrative Associate I for Academic Affairs, The Medical Education Program Specialist- CME assists in the coordination of Continuing Medical Education (CME) activities, having responsibilities with certified AMA PRA Category 1 Credit TM CME sessions conducted by the College of Medicine. The employee will assist faculty with day-to-today operations and delivery of faculty development programs that are cross-departmental and at all levels of physician training. The employee would also coordinate aspects of the 10-month faculty development program with direction from the Chair of the Caterpillar Faculty Scholars program.
Duties & Responsibilities
Coordination of Continuing Medical Education (CME) Program Serves as University of Illinois College of Medicine Peoria contact liaison for physicians, residents, affiliated local/regional hospitals, medical institutions and organizations regarding CME activities.
Assists CME Chair with implementing changes and/or updates from Accreditation Council for Continuing Medical Education (ACCME) requirements.
Organizes CME activities and prepares, develops and maintains schedules.
Prepares materials to assist medical education participants with content requirements for CME program applications.
Compiles materials for and attends all Peoria and College CME committee meetings and retreats.
Assist the CME Chair by organizing meeting agendas/minutes adds proposals to the local CME meeting agenda and manages action items associated with local CME committee proposal approvals or returns for revisions.
Manage confidential database of Continuing Medical Education program records (for physician participants, hospitals, and organizations) with responsibility for accuracy and reporting in accordance with the Accreditation Council for Continuing Medical Education (ACCME) accreditation standards.
Establishes records of approved CME activities for annual reporting of CME activities.
Requests program evaluations from departments to track attendance for faculty requesting CME credits.
Assists with the orientation of new staff responsible for department CME program application ensuring their understanding of requirements and policy.
Coordination of Caterpillar Faculty Scholars Fellowship at the beginning of each new fellowship cohort, prepares and submits call for applications.
Receives and reviews applications for eligibility criteria and ensures adherence to guidelines.
Prepares and distributes application information for review by the advisory committee.
Clarifies or requests additional information as requested by the advisory committee.
Coordinates and assists with the orientation of new program participants (cohort scholars).
Prepares MOU for scholars and home departments that identify time commitment and support requirements.
Serves as faculty scholars' primary contact/liaison; answers program questions based on established guidelines/practices.
Assists CAT Scholar Program Director with the preparation of instructional materials and distributes materials to the scholars.
Schedules pre-meetings between the Director, faculty, and potential speakers; with the direction of the CAT Scholars Chair, assists with the preparation of schedule incorporating internal and external speakers for planned curriculum.
Collects evaluations on CAT session speakers from each CAT Scholar.
Track scholars' participation (vacation/clinic time) to keep scholars on track with deadlines and program requirements; schedules progress meetings for scholars with program directors and mentors.
Schedules, coordinates, and takes minutes for advisory committee meetings.
Assist the Director in preparing and distributing reports, documents, and confidential evaluation data.
Responsible for coordinating food/refreshments for weekly meetings, annual orientation, welcome reception, graduation reception, and dinners.
Minimum Qualifications

• High school diploma or equivalent.
• Any one or combination totaling four (4) years (48 months), from the categories below:
• College coursework in medical education, education, communications, public relations, or a closely related field as measured by the following conversion table or its proportional equivalent:
• 30 semester hours equals one (1) year (12 months)
• Associate’s Degree (60 semester hours) equals eighteen months (18 months)
• 90 semester hours equals two (2) years (24 months)
• Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)
• Progressively more responsible clerical or secretarial experience, including a background in electronic word processing and database management systems.

Please Note: Completion of the Training Administrators of Graduate Medical Education Programs Certification (TAGME) from the National Board for Certification of Training Administrators qualifies applicants for each level of this series.
Preferred Qualifications
Bachelor's Degree (preferred)
Knowledge of medical education curriculum
Illinois Residency is required within 180 days of employment.
Sponsorship for work authorization is not available for this position.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.