Medical Education Coordinator

02 UHS Hospitals; Village of Johnson City (NY); Sur place; USD 35 000 - 52 000; Plein temps

Avantages offerts par ce poste

Medical, dental, and vision coverage

403(b) retirement plan with company 2%

PTO accrual from day one

Résumé du poste

United Health Services (UHS) is seeking a Medical Education Program Coordinator to manage accredited and non-accredited residency, fellowship, and student training programs. The role requires a solid grasp of Graduate Medical Education accreditation requirements and hospital policies.

It works closely with Medical Education Leadership to ensure programs run efficiently and in compliance with accrediting agencies.

Qualifications

• Associates degree required; bachelor’s preferred for preferred status.
• Understanding of GME accreditation standards and hospital policies.
• Experience coordinating residency, fellowship, or student training programs.

Responsabilités

• Oversee day-to-day operations of residency, fellowship and student programs.
• Ensure compliance with accreditation standards and prepare for reviews and inspections.
• Monitor duty hours, schedules, and educational goals via New Innovations.
• Track completion of program requirements for residents and fellows.
• Coordinate rotation scheduling and PTO processing in Workday.
• Maintain program data and reports for CMS and regulatory bodies.
• Coordinate VSAS and clerkship applications for medical/podiatric students.
• Support meetings such as Annual Reviews and Program Evaluation Committees.
• Prepare contracts and personnel action forms as needed.
• Assist with recruitment, onboarding, orientation and graduation activities.

Connaissances

GME knowledge

Regulatory compliance

Program coordination

Formation

Associates degree

Bachelor's degree (preferred)

Outils

Workday

New Innovations

VSAS coordination

Description du poste

Position Overview

United Health Services (UHS) is seeking a Medical Education Program Coordinator responsible for the coordination and administration of accredited and non-accredited residency, fellowship, and student training programs. This position requires a strong understanding of Graduate Medical Education (GME) accreditation requirements and hospital policies. The Program Coordinator works closely with Medical Education Program Leadership to ensure programs operate efficiently, effectively, and in compliance with applicable accrediting agencies and regulatory standards. Primary Department, Division, or Unit: Residency Support, UHS Hospitals Primary Work Shift: Day Regular Scheduled Weekly Hours: 40 Compensation Range: $25.27 - $37.90 per hour, depending on experience.

Job Responsibilities

• Coordinate and oversee the day-to-day operations of assigned residency, fellowship, and student education programs.
• Ensure program compliance with accreditation standards, including preparation for annual reviews, self-studies, inspections, and accreditation activities.
• Monitor resident and fellow duty hours, maintain rotation schedules, and manage educational goals and objectives through New Innovations.
• Track and verify completion of all program requirements for residents and fellows.
• Manage rotation scheduling and process resident/fellow paid time off within Workday.
• Maintain and update program data and reports for accreditation agencies and external organizations, including CMS and other regulatory bodies.
• Coordinate the Visiting Student Application Service (VSAS) and clerkship application process for medical and podiatric students.
• Organize and support program meetings, including Annual Reviews, Program Evaluation Committees, Clinical Competency Committees, and faculty meetings.
• Prepare and distribute program-related documentation, contracts, and personnel action forms (PAFs) as needed.
• Assist with residency and fellowship recruitment, onboarding, orientation, and graduation activities.
• Collaborate with faculty, program leadership, and the medical education team to support program success and continuous improvement.
• Provide administrative support for current and future residency and fellowship programs as assigned.

Position Qualifications

Minimum Required: Associates Degree in a related field.

Preferred: Bachelor’s Degree or Associates Degree and 5 years relevant experience.

Why You’ll Love Working at UHS

At United Health Services (UHS), we believe every connection—to patients, to purpose, to each other—makes a difference. That’s why we’re intentional about supporting our team in ways that go beyond the job. Whether through meaningful benefits, personal growth, or fun along the way, we’re here to help you thrive in work and life.

• A Culture of Connection – We support each other like family and create space for every voice to be heard.
• Engagement Councils, peer recognition, and initiatives like Walk in my Shoes for senior leaders are just a few ways we foster belonging and collaboration.
• Outside of work, we stay connected through team events like trivia, trunk-or-treat, volunteer days, our staff choir, or seasonal celebrations.
• Comprehensive Benefits for Life & Family – We offer medical, dental, and vision coverage starting the first of the month after hire for employees working 24+ hours/week. With flexible plan options and coverage tiers, you can choose what fits your life best.
• Additional perks include discounted childcare through Bright Horizons and voluntary benefits like pet insurance, legal services, and identity theft protection.
• Well-Being & Financial Security – From day one, PTO starts accruing so you can take time to recharge. We support your long-term wellness with a 403(b) retirement plan and company match, flexible spending accounts, access to financial advisors, and up to $400/year in wellness rewards.
• When life gets tough, we’re here with 24/7 EAP counseling, virtual mental health support, a food pantry, PTO donation program, and professional attire through the Classy Closet.
• Growth That Moves with You – With access to 100,000+ online courses, leadership programs, tuition reimbursement, clinical ladders, and internal mobility, we help you grow wherever your passion leads.
• We also continuously review compensation to ensure market competitiveness and internal equity, so you can feel confident your work is valued and rewarded fairly.
• A Place to Call Home – Located in New York’s Southern Tier, UHS offers more than a career—we offer a lifestyle. Enjoy four-season recreation, affordable living, top-rated schools, minor league sports, craft brews, a close-knit community, and more, all within reach of the Finger Lakes, the Catskills, and major Northeast cities.

About United Health Services

United Health Services (UHS) is a locally owned, not-for-profit healthcare system in New York’s Southern Tier comprising four hospitals, long-term care and home care services, and physician practices in Broome and surrounding counties. UHS provides healthcare and medical services for two-thirds of the region’s population, produces $1.3 billion a year in total economic impact, and boasts a workforce of more than 6,300 employees and providers. At UHS, our work is guided by our Values of Compassion, Trust, Respect, Teamwork, and Innovation. Whether you provide direct patient care or support behind the scenes, you are part of a shared purpose: to improve the health and well-being of the communities we serve. Every employee plays a meaningful role in fulfilling our mission—we’d love for you to consider joining us! United Health Services is an Equal Opportunity Employer.

United Health Services, Inc. and the members of the UHS System neither are affiliated with, sponsored, endorsed nor approved by, nor otherwise associated with, Universal Health Services, Inc. (NYSE: UHS), UHS of Delaware, Inc. nor their affiliates, which can be found at www.uhsinc.com.

UHS proudly offers benefits to all full-time employees and part-time employees who are hired into a regular position of at least 24 hours per week (60% FTE).

Make New Connections

We believe that people—and the connections among them—must remain at the core of everything we do. Whether you're directly caring for patients, supporting our clinical operations, or working to ensure our administrative functions run effectively, your impact will be recognized and appreciated.

Unlock Greater Opportunities

Our commitment to you extends beyond a paycheck. We want you to thrive professionally and personally. Not only will you provide care and support for our patients, but you'll also be cared for, too. While many organizations make this claim, we back it up with action. We take workforce feedback seriously and we continually implement new education initiatives, compensation models, and recognition programs in service of our people.

Proud to be Team UHS

Our footprint spans across every part of New York's Southern Tier. But we don't just serve our community, we're a part of it, too. We are volunteers, coaches, local leaders, parents or grandparents, and mentors. UHS team members can be found at almost every local walk, fundraiser, and sporting event. We promote wellness and health equity within and far beyond our walls.