Medical Education Coordinator

Westchester General Hospital; Sunset Corners (FL); On-site; USD 60,000 - 75,000; Full time

Job summary

Westchester General Hospital in Florida seeks a Residency Program Coordinator to coordinate the Family Practice Residency Program, Podiatry Residency Program, and assist with other residency/fellowship programs during accreditation. You will also support the Undergraduate Medical Education Administrator in activities related to student-physician training.

The role requires overseeing day-to-day program activities, maintaining logs and records, coordinating schedules, and ensuring compliance with

Qualifications

• Four-year degree or equivalent required; graduate degree or advanced training preferred.
• Two-year degree with significant experience will be considered.
• Prior work experience involving graduate medical education in a health care/hospital setting required.

Responsibilities

• Coordinate day-to-day activities of Residency and Fellowship Programs.
• Maintain residency schedules, lectures, didactics, and related activities.
• Ensure accurate logbooks and records for trainees.
• Keep historic records of graduates and verify participation/completion.
• Coordinate student rotations with medical universities and oversee rotations.
• Schedule vacations, leave requests, and case presentations with program directors.
• Provide administrative support for intern/resident/fellow educational activities.
• Recruiting, interviewing, and selection support using accreditor software.
• Ensure compliance with hospital policies, regulatory agencies, and ACGME/CPME standards.

Skills

Educational program coordination

Recordkeeping & compliance

Communication

Interpersonal skills

Bilingual (English/Spanish) desirable

Education

Bachelor's degree or equivalent

Graduate degree / certifications preferred

Job description

POSITION SUMMARY:

To coordinate / co-coordinate the activities of the Family Practice Residency Program, Podiatry Residency Program, and to assist with any additional Residency and Fellowship Programs in which the Hospital becomes accredited to train. To assist the Undergraduate Medical Education Administrator with the activities of the undergraduate medical education (student-physician) program, as needed.

ESSENTIAL RESPONSIBILITIES:

• Assist in the overseeing of the day-to-day activities of the Residency / Fellowship Programs and Student-Physicians (as necessary).
  • Ensure that the department coordinates residency schedules, lectures, didactics, and all other daily activities of the residency programs and student programs (as needed)
  • Ensure that the resident-physicians / fellow-physicians / student-physicians (as needed) have appropriately maintained logbooks and all necessary records as part of their training.
  • Ensure that the department maintains historic records of the program, including the ability to verify the participation and completion of all graduate physicians in the training program.
  • Ensure that the department maintains accurate records of participants' activities.
  • Ensure that the department coordinates student rotations with medical universities and other clinical programs, as needed, in coordination with the undergraduate medical education administrator.
  • Ensure that the department coordinates resident / fellow vacation and leave requests with Program Directors, call schedules and case presentation schedule
• Monitors and stays current on the individual and program requirements for internship / residency / fellowship program.
• Provides administrative support for all intern / resident / fellow educational activities.
• Demonstrates effective skills in recruiting, interviewing, and selecting new interns / residents and using the respective software for each program’s accreditor.
• Ensures compliance with all hospital policies and procedures, regulatory agencies, and ACGME / CPME standards.

SKILLS AND ABILITIES:

• Exhibit a broad range of knowledge in the planning, coordination, and implementation of educational and training programs to meet the needs of all participants.
• Exhibit skills in information management, including use of word processing and data processing (i.e. Microsoft Office, Google Workspace)
• Knowledge of New Innovations residency management program desirable.
• Demonstrate effective oral and written communication skills.
• Use language and mathematical skills to analyze and interpret financial reports, statistics, and related materials.
• Identify problems and make decisions based on experience and judgment, as well as on established facts.
• Perform other duties as assigned.
• Bilingual (English/Spanish) desirable.

PHYSICAL DEMANDS:

Light Work: Exerting up to 10 pounds of force occasionally, and/or up to 10 pounds of force frequently. Requires walking or standing to a significant degree, requires sitting most of the time.

ENVIRONMENTAL CONDITIONS:

Inside: Protection from weather conditions but not necessarily from temperature changes.

Reasoning Development:

Apply principles of logical or scientific thinking to define problems, collect data, establish facts, and draw valid conclusions. Interpret an extensive variety of industry related instructions in mathematical or diagrammatic form. Deal with several abstract and concrete variables.

MATHEMATICAL DEVELOPMENT:

General Math: Practical application of fractions, percentages, ratio, and proportion, measurement, and statistical data analysis.

Reading:

Read scientific and technical journals, abstracts, and financial reports.

Writing:

Write journals, speeches, and manuals.

Speaking:

Conversant in the theory, principles, and methods of effective and persuasive speaking, voice and diction, phonetics, and discussion and debate.

RELATIONSHIPS TO DATA, PEOPLE AND THINGS:

Data: Analyzing: Examining and evaluating data. Presenting alternative actions in relation to the evaluation is frequently involved.

People: Speaking-Signaling: Talking with and/or signaling people to convey or exchange information. Includes giving assignments and or directions to helpers or assistants.

Things: Handling: Using body members, hand tools, and/or special devices to work, move, or carry objects or materials.

QUALIFICATION:

Specific Vocational Preparation:

• Four-year degree (bachelor's degree or equivalent) required, with preference for graduate degree or advanced training / certifications in relevant fields. Two-year degree (associate degree or equivalent) with significant experience in graduate medical education will be considered.

To do this job, you must have the following amount of total education and/or experience:

• Prior work experience involving graduate medical education in a health care / hospital setting required.