Medical Education Coordinator

Baton Rouge General Medical Center; Baton Rouge (LA); On-site; USD 45,000 - 70,000; Full time

Job summary

Baton Rouge General Medical Center is seeking a Medical Education & GME Coordinator to serve as the central point for outside residents, visiting rotators, and medical students within our GME, UME, and CME activities.

The role emphasizes coordinating rotations, onboarding, and cross-training to back-fill Residency Coordinators during busy periods, while supporting accreditation processes and educational logistics.

Qualifications

• Four (4) years of administrative experience required; experience in a medical education, GME, or academic healthcare environment is strongly preferred.
• College-level business coursework or equivalent associate/bachelor's degree preferred.
• Familiarity with residency management platforms (e.g., MedHub, New Innovations, QGenda), the Electronic Residency Application Service (ERAS), and ACGME WebADS is highly desirable.
• Strong organizational, scheduling, database management, and credentialing verification skills.
• Proved ability to handle highly sensitive, confidential, and HIPAA-regulated information.

Responsibilities

• Coordinate outside residents and visiting rotators; manage onboarding and affiliations.
• Coordinate onboarding clearances for visiting trainees, including malpractice/liability insurance verification, health clearances, and systems access.
• Coordinate medical student rotations and clerkships with affiliated schools; manage applications and scheduling.
• Provide cross-training backup for Residency Coordinators during peak seasons and accreditation cycles.
• Assist CME offerings and manage educational logistics including spaces, AV, catering, and tracking.
• Support accreditation reviews, data collection, and expense reporting for the GME office.

Skills

Organizational skills

Scheduling

Database management

Credentialing verification

HIPAA compliance

Education

College-level business coursework

Associate/Bachelor's degree

Tools

MedHub

New Innovations

QGenda

ERAS

ACGME WebADS

Job description

Baton Rouge General Medical Center Job Title: Medical Education & GME Coordinator

Shape the Future of Medical Education at Baton Rouge General

What We're Looking For:

We are seeking a highly organized, detail-oriented professional who is passionate about supporting physician education, residency programs, and medical student clerkships. Operating within our active Graduate Medical Education (GME) department, the ideal candidate will serve as a central coordinator for visiting resident rotators and medical students, provide vital cross-functional backup support to our residency program coordinators, and collaborate with our Hospital Medicine Group (HMG) coordinators to support the clinical faculty who train our learners. The Ideal Candidate Thrives In a Collaborative Healthcare Environment, Manages Multiple Priorities Effectively, And Enjoys Coordinating Complex Educational Initiatives. Qualifications & Requirements:

• Experience: Four (4) years of administrative experience required; experience in a medical education, GME, or academic healthcare environment is strongly preferred.
• Education: College-level business coursework or equivalent associate/bachelor's degree preferred.
• Technical Knowledge: Familiarity with residency management platforms (e.g., MedHub, New Innovations, QGenda), the Electronic Residency Application Service (ERAS), and ACGME WebADS is highly desirable.
• Core Skills: Strong organizational, scheduling, database management, and credentialing verification skills.
• Discretion: Proved ability to handle highly sensitive, confidential, and HIPAA-regulated information.

What You Will Do:

Perform and coordinate a wide variety of professional-level duties supporting medical education programs within Baton Rouge General Medical Center. This role serves as a key operational resource for Graduate Medical Education (GME), Undergraduate Medical Education (UME), and Continuing Medical Education (CME) activities.

Key Responsibilities: 1. Outside Rotator & Visiting Resident Coordination

• Serve as the primary point of contact for outside residents and fellows requesting elective rotations at Baton Rouge General.
• Coordinate and track institutional affiliation agreements.
• Manage onboarding clearances for visiting trainees, including malpractice/liability insurance verification, occupational health clearances, and systems access.
• Facilitate Electronic Medical Record (EMR) training and other onboarding activities for all incoming rotators.
• Medical Student (UME) Rotation Management
• Coordinate undergraduate medical student clinical rotations and clerkships in partnership with affiliated medical schools.
• Manage medical student applications and assist with scheduling.
• Coordinate student orientations, distribute rotation schedules, and ensure evaluations are completed and returned to home institutions on time.
• Residency Program & Hospital Medicine Group (HMG) Cross-Support
• Maintain active cross-training across Baton Rouge General's residency programs to provide seamless administrative backup to Residency Program Coordinators during peak seasons, leaves of absence, or accreditation cycles.
• Work with Hospital Medicine Group (HMG) coordinators to provide physician support and streamline educational scheduling and rotation logistics with Internal Medicine (IM) and Family Medicine (FM) hospitalist faculty who primarily train clinical learners.
• Assist with residency recruitment season operations, including processing applications, organizing interview days, catering, and coordinating applicant communication.
• CME & General Program Support
• Assist with assessing educational needs and coordinating CME offerings to meet organizational, state, and regulatory requirements.
• Manage logistics for educational activities, including meeting spaces, virtual meeting links, audiovisual equipment, catering, and participant tracking.
• Support the GME office with institutional accreditation reviews, data collection, and financial tracking/expense reporting as requested.
• Perform additional duties and special departmental assignments as needed.

Requirements

The Ideal Candidate Thrives In a Collaborative Healthcare Environment, Manages Multiple Priorities Effectively, And Enjoys Coordinating Complex Educational Initiatives. Qualifications & Requirements:

• Experience: Four (4) years of administrative experience required; experience in a medical education, GME, or academic healthcare environment is strongly preferred.
• Education: College-level business coursework or equivalent associate/bachelor's degree preferred.
• Technical Knowledge: Familiarity with residency management platforms (e.g., MedHub, New Innovations, QGenda), the Electronic Residency Application Service (ERAS), and ACGME WebADS is highly desirable.
• Core Skills: Strong organizational, scheduling, database management, and credentialing verification skills.
• Discretion: Proved ability to handle highly sensitive, confidential, and HIPAA-regulated information.