Medical Coordinator

Spire Orthopedic Partners; Warwick (RI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Excellent growth and advancement opportunities

Competitive Compensation

Generous PTO

Health and dental benefits

Job summary

A national orthopedic practice located in Warwick is seeking a Coordinator-Medical to join their patient support services team. The ideal candidate will handle patient inquiries, triage calls, and assist in scheduling appointments using EMR systems. Strong communication skills and knowledge of medical terminology are essential. This role offers competitive compensation, growth opportunities, and a comprehensive benefits package.

Qualifications

• High school diploma or equivalent required.
• Experience with Microsoft Office tools is necessary.
• Knowledge of HIPAA regulations and medical terminology.
• Medical terminology knowledge and discretion with sensitive patient data.
• Bilingual Spanish or Portuguese a plus.

Responsibilities

• Answer patient calls with positive communication.
• Triage patient calls and physician messages efficiently.
• Register and schedule patient appointments accurately.
• Obtain prior authorizations for imaging, injections, and prescriptions.
• Maintain HIPAA compliance and professional conduct; support patient care.

Skills

Microsoft Office

Medical Terminology

Bilingual Spanish or Portuguese

Discretion with confidential info

Spanish or Portuguese (plus)

Education

High School Graduate or equivalent

Tools

Centricity EMR

Exscribe EMR

Job description

Who We Are

Spire Orthopedic Partners is a growing national partnership of orthopedic practices that provides the support, capital and operational resources physicians need to grow thriving practices for the future. As a Management Services Organization (MSO), Spire provides the infrastructure for administrative operations that allows practices to operate at their highest level, so doctors can focus their efforts on what matters most – patient care. Headquartered in Stamford, Connecticut, the Spire network spans the Northeast with more than 165 physicians, 1,800 employees, 285 other clinical providers and 40 locations in New York, Connecticut, Rhode Island and Massachusetts.

Ortho Rhode Island is a world‑class group of talented providers and professionals, all working together to offer value and quality in everything we do. Each Ortho Rhode Island team member is dedicated to thinking like a patient, and to offering the best experience in our industry, driven by our core values: delivering on our word, respecting each other, innovating in orthopedics, valuing every individual, and engaging our community.

What You’ll Do

The Coordinator‑Medical will be an essential link in providing a team‑based approach to patient care and exceptional patient experience. The Patient Support Services Department will emphasize highly personalized care and access, and help patients surpass barriers to healthcare by improving the patient‑provider experience.

Responsibilities

• Promptly answer calls using positive and clear communication to provide patient‑focused service and a positive impression of the organization.
• Utilize resources, knowledge base and systems to answer inquiries and requests as well as accurately relay team protocols to patient.
• Accurately and promptly triage patient calls and physician messages. Utilize EMR and other messaging software to ensure effective communication between Physician team and patient.
• Collaborate with Patient Support Manager to ensure all goals are met.
• Accurately register and schedule patient appointments, as needed, to support matrix partners, patient requests, and Physician requests. Requests can come peer‑to‑peer, Physician based, online, fax or phone.
• Obtain prescription refill requests and triage to appropriate physician team to be filled.
• Complete forms such as (but not limited to):
• TDI forms (completion within 24 hours of receipt).
• FMLA forms (completion within 72 hours of receipt).
• Work and school notes.
• Use of Centricity, and Exscribe EMR to support patient care.
• Obtain prior authorizations for any assigned advanced imaging studies, specialty injections, prescriptions and accurately update order statuses.
• Monitor and promptly reply and triage messages with patients through the bi‑directional texting platform.
• Remain accountable and follow through all commitments made to patients and co‑workers in a timely manner.
• Compliance with HIPAA and OSHA regulations.
• Other duties as assigned.

Qualifications

• High School Graduate or equivalent.
• Any combination of education, training, and experience that demonstrates the ability to perform the duties of the position.
• Experience with Microsoft Office (Word, Excel, and PowerPoint).
• Discretion to work with confidential information.
• Knowledge of HIPAA Regulations.
• Pertinent job‑related experience and Medical Terminology.
• Bilingual Spanish or Portuguese a plus.

What We Offer

• Excellent growth and advancement opportunities.
• Dynamic environment.
• Access to a diverse network of practitioners.
• Broad infrastructure of tools and programs to enhance the employee experience.
• Competitive Compensation.
• Generous PTO.
• Benefits package: health, dental, vision, 401(k), etc.

We are an equal‑opportunity employer. Qualified Applicants are considered for positions and are evaluated without regard to actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, or gender (including pregnancy, childbirth, and related medical conditions), gender identity or gender expression, sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances (referred to as “protected characteristics”).