Medical Coordinator

Spire Orthopedic Partners; Warwick (RI); On-site; USD 27,000 - 34,000; Full time

Benefits offered by this job

Competitive compensation

Generous PTO

Benefits package

Job summary

Spire Orthopedic Partners seeks an Experienced Medical Coordinator for MSO Rhode Island PSO in Warwick, RI. The role emphasizes patient‑centered care, prompt call handling, and accurate appointment scheduling to support physicians and patient access to care.

Responsibilities include triaging calls, processing forms, and using Centricity/Exscribe EMR systems while maintaining HIPAA compliance and confidentiality. Some travel between company locations may be required.

Qualifications

• High School Graduate or equivalent.
• Experience with Microsoft Office (Word, Excel, and PowerPoint).
• Discretion to work with confidential information.
• Knowledge of HIPAA Regulations.
• Bilingual Spanish or Portuguese a plus.

Responsibilities

• Promptly answer calls with positive, patient-focused service.
• Relay team protocols accurately to patients using knowledge base and systems.
• Triage patient calls and physician messages; use EMR to ensure effective communication.
• Register and schedule patient appointments as needed to support partners and requests.
• Obtain prescription refill requests and triage to appropriate physician team.
• Complete required forms (e.g., TDI, FMLA) promptly.

Skills

Patient communication

Call handling

HIPAA regulations

Education

High School diploma or equivalent

Tools

Centricity EMR

Exscribe EMR

Job description

Job Details: Level: Experienced; Job Location: MSO Ortho Rhode Island PSO - Warwick, RI 02886; Position Type: Full Time; Education Level: High School or Equivalent; Salary Range: $19.65 - $24.55 Hourly; Travel Percentage: Some travel between company locations; Job Shift: Day; Job Category: Health Care.

Who we are

Spire Orthopedic Partners is a growing national partnership of orthopedic practices that provides the support, capital and operational resources physicians need to grow thriving practices for the future. As a Management Services Organization (MSO), Spire provides the infrastructure for administrative operations that allows practices to operate at their highest level, so doctors can focus their efforts on what matters most – patient care. Headquartered in Stamford, Connecticut, the Spire network spans the Northeast with more than 165 physicians, 1,800 employees, 285 other clinical providers and 40 locations in New York, Connecticut, Rhode Island and Massachusetts.

Ortho Rhode Island is a world-class group of talented providers and professionals, all working together to offer value and quality in everything we do. Each Ortho Rhode Island team member is dedicated to thinking like a patient, and to offering the best experience in our industry, driven by our core values: delivering on our word, respecting each other, innovating in orthopedics, valuing every individual, and engaging our community.

What you’ll do

The Coordinator‑Medical will be an essential link in providing a team‑based approach to patient care and exceptional patient experience. The Patient Support Services Department will emphasize highly personalized care and access, and help patients surpass barriers to healthcare by improving the patient‑provider experience.

Responsibilities/Duties

• Promptly answer calls using positive and clear communication to provide patient‑focused service and a positive impression of the organization.
• Utilize resources, knowledge base and systems to answer inquiries, and requests as well as accurately relay team protocols to patient.
• Accurately and promptly triage patient calls and physician messages. Utilize EMR and other messaging software to ensure effective communication between Physician team and patient.
• Collaborate with Patient Support Manager to ensure all goals are met.
• Accurately register and schedule patient appointments, as needed, to support matrix partners, patient requests, and Physician requests. Requests can come peer to peer, Physician based, online, fax or phone.
• Obtain prescription refill requests and triage to appropriate physician team to be filled.
• Complete forms such as (but not limited to): TDI forms (completion within 24‑hours of receipt).
• FMLA forms (completion within 72‑hours of receipt).
• Work and school notes.
• Use of Centricity, and Exscribe EMR to support patient care.
• Obtain prior authorizations for any assigned advanced imaging studies, specialty injections, prescriptions and accurately update order statuses.
• Monitor and promptly reply and triage messages with patients through the bi‑directional texting platform.
• Remain accountable and follow through all commitments made to patients and co‑workers in a timely manner.
• Compliance with HIPAA and OSHA regulations.
• Other duties as assigned.

Qualifications

• High School Graduate or equivalent.
• Any combination of education, training, and experience that demonstrates the ability to perform the duties of the position.
• Experience with Microsoft Office (Word, Excel, and PowerPoint).
• Discretion to work with confidential information.
• Knowledge of HIPAA Regulations.
• Pertinent job‑related experience and Medical Terminology.
• Bilingual Spanish or Portuguese a plus.

What we offer

• Excellent growth and advancement opportunities.
• Dynamic environment.
• Access to a diverse network of practitioners.
• Broad infrastructure of tools and programs to enhance the employee experience.
• Competitive Compensation.
• Generous PTO.
• Benefits package: health, dental, vision, 401(k), etc.

We are an equal‑opportunity employer. Qualified Applicants are considered for positions and are evaluated without regard to actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, or gender (including pregnancy, childbirth, and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances (referred to as “protected characteristics”).