Medical Coordinator

Birch Family Services; New York (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

A non-profit organization is seeking a Medical Coordinator to oversee healthcare documentation and coordination for a developmentally disabled population. The role involves preparing consult sheets, managing medication records, and ensuring adherence to medical processes across facility operations. Candidates should have relevant certifications and a minimum of two years' experience in a similar environment.

Qualifications

• Minimum 2 years experience with developmentally disabled population.
• AMAP, SCIP, CPR certifications required (within 90 days).
• Experience in residential medical settings preferred.

Responsibilities

• Prepare consult sheets and coordinate documentation.
• Conduct weekly medical meetings and attend clinical team meetings.
• Review and document medication administration records.

Skills

Supervision

Coordination

Documentation

Education

High School diploma or GED

Relevant medical certifications

Associates degree (preferred)

Job description

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• Prepare consult sheet for each appointment regardless of locale per agency guidelines:
• Review all consults after appointment immediately upon return to facility (whether medical coordinator accompanied the consumer or not).
• Submit Literal Text changes, new or discontinued orders to ChemRx by the 15th of each month to ensure accurate medication record on next month’s MAR.
• Meet weekly for Medical Meeting with RN and Manager:
• Review any outstanding tasks, diagnostic tests, appointments to be completed.
• Attend Clinical Team Meetings:
• ICF: Quarterly, Annual and semi-annual as scheduled and/or monthly clinical
• IRA: Semi-annual, annual and as needed.
• Organize Consent for treatment process:
• Coordinate completion of documentation with RN, manager, MD
• Any additional tasks related to consumer health care or medical system as deemed necessary by RN or Nurse Administrator.
• Prepare new monthly MAR: Daily review of MAR/ Medication inventory to ensure:
• Ensure all medication errors are documented on an occurrence report and reported to the RN and manager.
• May be assigned other tasks and duties
  
  

Description

Essential Functions:

• Prepare consult sheet for each appointment regardless of locale per agency guidelines:
• Review all consults after appointment immediately upon return to facility (whether medical coordinator accompanied the consumer or not).
• Submit Literal Text changes, new or discontinued orders to ChemRx by the 15th of each month to ensure accurate medication record on next month’s MAR.
• Meet weekly for Medical Meeting with RN and Manager:
• Review any outstanding tasks, diagnostic tests, appointments to be completed.
• Attend Clinical Team Meetings:
• ICF: Quarterly, Annual and semi-annual as scheduled and/or monthly clinical
• IRA: Semi-annual, annual and as needed.
• Organize Consent for treatment process:
• Coordinate completion of documentation with RN, manager, MD
• Any additional tasks related to consumer health care or medical system as deemed necessary by RN or Nurse Administrator.
• Prepare new monthly MAR: Daily review of MAR/ Medication inventory to ensure:
• Ensure all medication errors are documented on an occurrence report and reported to the RN and manager.
• May be assigned other tasks and duties
  
  

Other Functions:

• Demonstrate respect for all people
• Demonstrate professional demeanor, attention to punctuality and attendance policies, reliability, flexibility and pleasantness
• Demonstrate privacy on all medical concerns
• Professionally interacts with other staff members and with others in the community
• Demonstrate enthusiasm for learning the knowledge and skills required to perform the job
• Readily seek and accept feedback to improve performance
• Apply knowledge and skills gained on the job and maintain required certifications
• Participate in the work of the organization in a positive way by using problem solving skills
• Demonstrate respect for the safety of all others
• Perform additional responsibilities as assigned by the Senior Staff
• May be assigned other tasks and duties reasonably related to their job responsibilities
• Adhere to all rules outlined in the policy and procedures manual
  
  

Qualifications

Minimum Job Requirements:

Educational:

High School diploma or General Education Degree (GED). Preferably relevant medical certifications and Associates degree.

Experience:

Minimum 2-year experience working with developmentally disabled population preferably OPWDD population with in a residential setting . To serve as Medical liaison between physicians, ancillary services and the individual/ IDT team and family; works with consultants, dietary personnel, pharmacist, lab, etc as needed to implement recommended changes, and will be responsible for documentation of their visits.

Specialized Knowledge, Licenses, etc.:

• 1-2 years solid supervisory experience working with similar population.
• AMAP, SCIP, and CPR certification required, but will consider applicants who agree to obtain certification within 90 days of position appointment.
  
  

Physical Demands:

• Regularly required to speak clearly and hear the spoken word well.
• Regularly required to utilize near vision ability to read data and documents, including spreadsheets and reports, in printed form and on computer screens.
• Regularly required to provide physical care for clients and individuals, which may include, but is not limited to bathing, feeding, changing clothes or diapers and pushing wheelchairs.
• Ability to physically restrain challenging behaviors that include aggression, self-injurious, and destructive behaviors.
• Ability to apply proper lifting techniques
  
  

Work Environment:

• Noise level is consistent with levels usually present in an office, education, group home, residential, rehabilitation, industrial, workshop or health related environment.
• Hazards present are consistent with those common to an office, education, rehabilitation, industrial, workshop or health related environment.
• Working with individuals whose age ranges from childhood to adulthood
  
  

EEO Statement

Birch Family Services provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Birch Family Services complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.Birch Family Services expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Birch Family Services’ employees to perform their job duties may result in discipline up to and including discharge.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Health Care Provider

• Industries

  Non-profit Organizations

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