Medical Community Liaison

Wheelersp; Corona (CA); Remote; USD 23,000 - 32,000; Part time

Job summary

Wheeler Staffing Partners is seeking a detail-oriented Medical Administrative Specialist for a fully remote contract role. The candidate will manage physician orders, maintain EMR records, and support administrative workflows in a healthcare setting, working 8:00 AM–5:00 PM PST, Monday–Friday.

Ideal candidates have 1–3 years of healthcare admin experience, strong organizational skills, and proficiency with HCHB and EMR systems.

Qualifications

• 1–3 years of healthcare administration, medical office support, physician order management, or related field.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong organizational and communication skills; attention to detail.

Responsibilities

• Manage daily Homecare Homebase (HCHB) workflows related to physician orders and approvals.
• Organize, prepare, and distribute physician orders using the physicians’ preferred delivery method.
• Coordinate with physician offices to confirm order delivery preferences and streamline documentation workflows.
• Monitor and track outstanding physician orders with timely follow-up and escalation when needed.
• Assist with obtaining signatures and documentation from external providers and stakeholders.

Skills

Organization

Communication

Remote work

Education

High school diploma or equivalent

Healthcare-related vocational/technical training

CNA or MA certification

Tools

Homecare Homebase (HCHB)

EMR systems

Job description

Medical Administrative Specialist – Remote Location: Fully Remote | Must Work Pacific Standard Time (PST) Hours Employment Type: Contract Only Pay Rate: $17.00–$23.00 per hour Schedule: Monday–Friday | 8:00 AM–5:00 PM PST Anticipated Start Date: December 14, 2026 Work Arrangement: 100% Remote

Position Overview Wheeler Staffing Partners is seeking a detail-oriented and organized Medical Administrative Specialist for a fully remote contract opportunity. This position is responsible for managing physician orders, coordinating documentation, maintaining electronic medical records (EMR), and supporting administrative workflows within a healthcare environment. The ideal candidate has 1–3 years of healthcare administrative experience, strong organizational and communication skills, and the ability to manage physician orders and documentation efficiently. Experience with Homecare Homebase (HCHB), electronic medical records, and physician office coordination is highly desirable. This role requires strong attention to detail, the ability to work independently, and a commitment to ensuring accurate and timely processing of healthcare documentation.

Key Responsibilities

• Manage daily Homecare Homebase (HCHB) workflows related to physician orders, including processing tasks that generate orders requiring physician signatures.
• Organize, prepare, and distribute physician orders using each physician's preferred delivery method.
• Coordinate with physician offices to confirm order delivery preferences, identify process improvements, and streamline documentation workflows.
• Monitor and track outstanding physician orders, ensuring timely follow-up and escalation when necessary.
• Communicate with physician offices and internal stakeholders to obtain required signatures and outstanding documentation.
• Assist internal teams in obtaining non-order documentation from external healthcare providers and stakeholders.
• Receive, review, and process signed physician orders into the electronic medical record (EMR) system.
• Ensure completed orders are accurately attached to the appropriate patient records based on documentation requirements.
• Communicate receipt and completion of physician orders to appropriate stakeholders.
• Maintain accurate records of order status, outstanding documentation, and follow-up activities.
• Identify opportunities to improve physician communication, documentation accuracy, and administrative efficiency.
• Establish and maintain positive working relationships with physician offices, healthcare professionals, and internal teams.
• Prioritize daily assignments to meet established deadlines and ensure timely completion of administrative tasks.
• Maintain patient confidentiality and adhere to HIPAA regulations and organizational policies.

Required Qualifications

• High school diploma or equivalent required.
• 1–3 years of experience in healthcare administration, medical office support, physician order management, or a related field.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Strong organizational skills with the ability to manage multiple tasks and competing priorities.
• Excellent written and verbal communication skills.
• Ability to establish professional relationships with physician offices, healthcare providers, and internal stakeholders.
• Strong attention to detail and accuracy when processing medical documentation.
• Ability to work independently in a fully remote environment while meeting productivity expectations.
• Effective time management skills with the ability to complete daily assignments and follow up on outstanding orders.
• Availability to work Monday–Friday, 8:00 AM–5:00 PM Pacific Time.

Preferred Qualifications

• Vocational or technical training in a healthcare-related field.
• Certified Nursing Assistant (CNA) or Medical Assistant (MA) certification.
• Experience using Homecare Homebase (HCHB).
• Familiarity with electronic medical records (EMR) systems.
• Previous experience processing physician orders and obtaining required signatures.
• Experience supporting home health, hospice, or other healthcare service environments.
• Knowledge of healthcare documentation requirements and HIPAA compliance.

Why Work With Wheeler Staffing Partners?

At Wheeler Staffing Partners, we connect talented professionals with rewarding career opportunities across a variety of industries. Our team is committed to providing personalized support, transparent communication, and a seamless hiring experience. We value our candidates and strive to match their skills and experience with opportunities that support their professional goals.