Medical Billing & Admin Specialist II – CalAIM Focus

SHELTER, Inc.; Fairfield (CA); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Paid Time Off

Paid holidays

Life insurance

Tuition reimbursement

401k with company match

Pet Insurance

Employee Assistance Program

Discount Marketplace

Job summary

SHELTER, Inc. in California is seeking an Administrative Billing Specialist to manage CalAIM and Medi-Cal billing for the campus, with strong data entry and intake support. The role includes coordinating with program staff and handling documentation and reporting.

You’ll answer calls, maintain HMIS/Office Ally records, and provide clerical backup while ensuring accuracy and compliance. The position offers standard business hours, on-site work, and opportunities to grow within a mission-driven

Qualifications

• Experience supporting managers and staff with administrative duties.
• Experience with CalAIM billing, Medi-Cal or other healthcare billing processes.
• Proficient in Microsoft Office (Outlook, Word, Excel) and Adobe.
• Access to reliable transportation and valid DMV record.
• Typing speed at least 35 words per minute.
• Bilingual English/Spanish preferred.

Responsibilities

• Respond to calls and emails with high-quality customer service.
• Track and document billable services; submit and monitor CalAIM/Medi-Cal billing claims.
• Provide intake support including screenings and scheduling.
• Prepare, distribute and file correspondence, notices and reports.
• Assist with program/client/tenant file audits for compliance.
• Prepare scheduled and ad-hoc reports; assist supervisor and team.
• May serve on internal committees and provide back-up coverage.

Skills

CalAIM billing

Medi-Cal billing

Customer service

Data entry

Communication

Confidentiality

Education

Associates degree in administrative services

Two-year administrative certification

Tools

Yardi

HMIS

Intacct

Rippling

Office Ally

Job description

SHELTER, Inc. in California is seeking an Administrative Billing Specialist to manage CalAIM and Medi-Cal billing for the campus, with strong data entry and intake support. The role includes coordinating with program staff and handling documentation and reporting.

You’ll answer calls, maintain HMIS/Office Ally records, and provide clerical backup while ensuring accuracy and compliance. The position offers standard business hours, on-site work, and opportunities to grow within a mission-driven