Medical Assistant Trainee

WVU Medicine; Cumberland, Northern (MD, KY); On-site; USD 32,000 - 52,000; Full time

Job summary

WVU Medicine in Cumberland, MD is seeking a Medical Assistant student or graduate with HS diploma and CPR certification. The role supports clinic workflows, patient rooming, charting, and coordination with nursing and providers.

Responsibilities include clerical tasks, EMR documentation, and timely scheduling of procedures, under supervision. A strong emphasis on accuracy, communication, and team collaboration is essential.

Qualifications

• High School diploma or equivalent as minimum.
• CPR certification required on hire or within 90 days of hire.
• Preferred: currently enrolled in Medical Assistant Program.

Responsibilities

• Perform direct patient assignments with sound judgment.
• Report observations to RN, LPN, or Provider.
• Document in patient chart per policy.
• Assist with rooming patients and paperwork.
• Handle clerical tasks: phones, filing, data entry.
• Scan and reconcile external records into EMR under supervision.
• Assist visitors and callers professionally; route correctly.
• Record quality checks for equipment and safety procedures.
• Schedule tests (x-ray, ultrasound, mammogram) under guidance.
• Complete on-the-job training and assist with duties as directed.
• Enter physician findings into permanent records (Scribes).

Skills

Direct patient care

Team collaboration

EMR proficiency

Medical terminology

Clear communication

Typing speed

Education

High School diploma or equivalent

Currently enrolled in Medical Assistant Program

Tools

EPIC EMR

Job description

MINIMUM QUALIFICATIONS

• 1. High School diploma or equivalent OR Currently a junior or senior level high school student AND enrolled in a Medical Assistant Program.


• 2. Current CPR certification upon hire OR obtained within 90 days of hire.

PREFERRED QUALIFICATIONS

• 1. Currently enrolled in a Medical Assistant Program.

CORE DUTIES AND RESPONSIBILITIES

• 1. Performs direct patient assignments, applying good judgment and knowledge of skills required within the realm of job responsibility.


• 2. Reports all pertinent observations and concerns directly to the RN, LPN or Provider.


• 3. Documents in patient chart as appropriate for realm of responsibility and per policy and procedure.


• 4. Assists MAs, LPNs, RNs or Providers with rooming patients, completing appropriate forms, assessments, vital signs, etc. as directed.


• 5. Performs clerical skills as directed including use of computer, assembling charts, recording information, answering telephones, filing, etc.


• 6. Scans outside medical records, reconciles labs and diagnostic test results, hospital or other consultations reports into the EMR as appropriate under the direction of MA, LPN, RN or Provider


• 7. Assists callers and or visitors professionally, takes written messages, creates in-basket messages, or directly routes the caller/visitor to the appropriate person


• 8. Performs and documents findings of quality checks to include refrigerator temp, crash cart, diagnostic equipment and eyewash as directed.


• 9. Schedules testing procedures for patients (i.e. x-rays, ultrasounds, mammograms, etc.) under the direction of MA, LPN, RN or Provider.


• 10. Completes on-the-job training, in-service education and carries our specific job duties under the supervision of a certified medical assistant, registered nurse, licensed practical nurse or provider.


• 11. Scribes appropriate documentation into permanent office record consistent with policies and procedure for physician findings.

PHYSICAL REQUIREMENTS

• 1. Frequent walking, standing, stooping, kneeling, reaching, pushing, pulling, lifting, grasping, and feeling are necessary body movements utilized in performing nursing duties throughout the work shift.


• 2. Visual acuity must be within normal range.


• 3. Exerting 20 to 50 pounds of force occasionally, and/or 10 to 25 pounds of force frequently, and/or greater than negligible up to 10 pounds of force constantly to move objects. Physical Demand requirements are in excess of those for Light Work.


• 4. Must have manual dexterity to operate keyboards, fax machines, telephones, copiers and other business equipment.


• 5. Must have a strong stomach to handle various odors and sites dealing with wounds and various procedures performed in the office.

WORKING ENVIRONMENT

• 1. Exposure to body fluids, human tissues, contagious diseases, sharps.


• 2. Exposure to cleaning agents and disinfectants.


• 3. Exposure to toxic gas, fumes, and odors.


• 4. Exposure to high stress and constant interruptions.


• 5. Confined office space under fluorescent lighting.


• 6. Exposure to electrical current.

SKILLS AND ABILITIES

• 1. Must have the ability to work successfully under highly stressful conditions, and must be capable of adapting to varying workloads and work assignments on a constant basis.


• 2. Must have the ability to make sound, independent judgments based on scientific principles, and also be able to collaborate with other multi-disciplinary team members in an appropriate fashion.


• 3. Must have the ability to comprehend and perform oral and written instructions and procedures.


• 4. Must have effective reading and comprehension skills.


• 5. Must have strong communication skills, written and verbal.


• 6. Must be excellent at transcribing medical information including the strong ability to spell accurately and correctly. Must have good medical terminology skills.


• 7. Must be skilled with computer systems used by both physician offices and hospitals to capture data accurately and consistently.


• 8. Ability to manage multiple tasks simultaneously and be able to compensate for staffing needs as appropriate including ability to be flexible because it is expected that the associate will work in other WVU Medicine owned/operated clinics when staffing necessitates.


• 9. Ability to function as a team member in respect to organization, communication, and task prioritization.


• 10. Typing skills/keyboarding required/ strong ability to listen and absorb what the physician is saying and ascertain the physician needs.


• 11. Knowledge of medical terminology required by testing or completion of formal course work.


• 12. Demonstrated familiarity with physician office computer systems such as EPIC or similar system, including use of electronic scheduling modules/Electronic Medical Records is required: testing of skills required as part of the interview process.


• 13. Demonstrates competency in clinical and technical skills, completes training as required, and correctly performs these skills on a consistent basis.

Additional Job Description

• Scheduled Weekly Hours: 40


• Shift: Exempt/Non-Exempt: United States of America (Non-Exempt)


• Company: SPGC Specialty Physicians of Garrett County, LLC


• Cost Center: 8318


• SPGC Childrens Medical Group of Cumberland


• SPGC Address: 500 Greene Street Cumberland Maryland

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively \"WVUHS\") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.

About Us

The West Virginia University Health System is West Virginia’s largest health system and largest private employer, providing care to communities across West Virginia, Maryland, Ohio, and Pennsylvania. The integrated academic health system includes 25 hospitals and five institutes, with more than 3,500 licensed beds, 4,000 clinicians, 39,000 employees, and $8.5 billion in annual operating revenues. Anchoring the system in Morgantown, West Virginia, are WVU Hospitals, an 880-bed academic medical center, and the 150-bed WVU Medicine Golisano Children's Hospital. Together, the Health System’s hospitals, clinics, and specialty programs provide a comprehensive continuum of care, ranging from community-based primary and specialty services to highly; et al.