Medical Assistant - Pulmonology

beloithealthsystem; Beloit (WI); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Benefits Eligible

Job summary

Beloit Health System is seeking a Medical Assistant for Beloit Clinic in Pulmonology. The role supports physicians with rooming patients, vitals, and medical record updates, and handles scheduling, forms, and basic patient education.

The ideal candidate will be certified, CPR-certified within 3 months, and have strong communication and critical thinking skills. Pulmonology experience is a plus; flexible hours may be required.

Qualifications

• Certified or Registered Medical Assistant at time of employment.
• CPR certified within 3 months of hire.
• Strong critical thinking abilities.
• Excellent verbal and written communication and counseling skills.
• Two years clinical experience desirable.
• Willingness to learn phlebotomy and point-of-care labs.

Responsibilities

• Prepare patient documentation and medical records for appointments.
• Escort patient to room and obtain vitals; update medical record.
• Prepare patient for examination or procedure.
• Ensure consent is signed for procedures and perform time‑outs with physician.
• Assist physician with examinations and procedures.
• Administer medications as ordered and update records.
• Maintain and update electronic medical records.
• Handle department calls and triage under supervision of a licensed professional.
• Educate patients and families alongside physicians.
• Schedule appointments and assist with forms (FMLA, disability).
• Ensure patient safety and maintain clean exam rooms.
• Navigate department software efficiently.
• Perform unit-specific duties per competencies.
• Participate in quality assurance activities.
• Ensure supplies are on hand.

Skills

Critical thinking

Communication skills

Independence

Emergency response

Education

Certified Medical Assistant

CPR certification

Tools

Electronic Medical Records

Job description

Job Overview

Beloit Health System is adding a Medical Assistant to our team at Beloit Clinic in Pulmonology.

• Shift: 1st
• Schedule: 8a-5p
• Hours per week: 36 hours per week
• Benefits Status: Benefits Eligible
• Department: Pulmonology

In this Medical Assistant position the Medical Assistant will assist the licensed health care professional in performing a variety of tasks including rooming patients, monitoring patient flow, returning phone messages, obtaining patient histories and vital signs, administering medications, assisting with diagnostic procedures and/or treatments, maintaining the patient’s medical record, stocking rooms and assisting with medical emergencies. The Medical Assistant will assist with scheduling appointments, completing pre‑certifications, completing patient forms—i.e., FMLA, short‑term, long‑term disability forms, etc. refilling medications per protocol, assisting with clinical duties, ordering supplies, and cleaning exam rooms.

Key Responsibilities

• Prepare patient documentation and medical record in preparation for appointment.
• Escort patient to room, obtain vitals and update medical record, including brief medical history or chief complaint, current medication, allergies, smoking status, pain status, immunization status, and all meaningful use data collection.
• Prepare patient for examination or procedure.
• Ensure consent is signed and dated for procedures and perform "Time out" with Physician/LIP when appropriate.
• Assist Physician/LIP with examinations and/or procedures.
• Administer medications ordered by Physicians/LIP and update medical record after administering medication.
• Maintain and update accurate electronic medical record.
• Receive and handle telephone calls to department; assist with triaging calls under the supervision of a licensed health care professional.
• Assist Physician/LIP with educating the patient and families.
• Demonstrate effectiveness and courtesy in scheduling patients for appointments.
• Ensure patient safety while handling, transporting and providing medications to patients; protect patients from various hazards, falls, disease exposure, etc.
• Review basic physical, psychological and social needs of patients and their families.
• Adhere to infection control policies.
• Demonstrate ability to navigate efficiently computer software applicable to department.
• Perform unit specific duties according to established unit-based competencies.
• Participate in quality assurance activities.
• Ensure appropriate supplies are on hand.
• Assure timely completion of assigned duties.

Job Requirements

• Certified or Registered as Medical Assistant at time of employment.
• Must be CPR certified within 3 months of hire.
• Strong critical thinking abilities.
• Requires excellent verbal and written communication and counseling skills.
• Two years clinical experience desirable.
• Willingness to learn phlebotomy and point of care labs.
• Preferred Experience with Electronic Medical Records and prior experience in Pulmonology.
• Requires knowledge of common safety hazards and precautions to establish a safe work environment.
• Ability to work independently and to react calmly and effectively in emergency situations.
• Employee must possess the training, knowledge, and skills necessary to perform one or more of the following activities (evaluation, treatment, and/or patient care) for patients in one or more of the following age groups: pediatric, adolescent and geriatric.
• Work independently in a fast‑paced environment.
• May require working some irregular hours.

Reporting Relationship: Team Lead RN/MA, Clinical Manager and/or Department Director.

Behavior and Attitude

The mission of Beloit Health System requires the employee to perform in a manner which ensures delivery of the highest quality of medical services at an economic value and at the highest level of patient satisfaction. Respect and consideration given to the dignity of each patient, visitor, and fellow employee is a requisite of successful job performance.

The above statements are intended to describe the essential functions and related requirements of persons assigned to this job. They are not intended as an exhaustive list of all job duties, responsibilities and requirements.