Medical Assistant

Wood Violet Fertility LLC; Indianapolis (IN); On-site; USD 46,000 - 65,000; Full time

Benefits offered by this job

Specialized training in reproductive/m

Consistent Monday–Friday schedule

Job summary

Wood Violet Fertility LLC is seeking a compassionate Medical Assistant to join our patient-centered fertility care team. You will work closely with physicians and clinical staff to provide high-quality clinical support across diagnostics through treatment, while ensuring a positive patient experience.

Responsibilities include rooming patients, assisting with fertility-related procedures, phlebotomy, and maintaining strict HIPAA compliance.

Qualifications

• High school diploma or equivalent.
• Certification as a Medical Assistant (CMA, RMA, or equivalent).
• Current BLS certification, or ability to obtain within designated timeframe.
• 2+ years of phlebotomy and clinical patient care experience.

Responsibilities

• Prepare patients for exams and procedures, including rooming, vitals, and history intake.
• Assist providers during fertility-related exams and procedures.
• Provide patient education and post-visit instructions.
• Maintain patient comfort, privacy, and dignity at all times.
• Prepare exam, ultrasound, and procedure rooms according to clinic SOPs.
• Set up equipment with sterility and infection control protocols.
• Assist with pelvic exams, ultrasounds, IUIs, egg retrievals, embryo transfers.
• Assist with specimen handling, labeling, and transport per protocol.
• Perform phlebotomy when trained and authorized by clinic policy.
• Accurately document patient care tasks and patient information.
• Assist with inventory management and supply stocking.
• Support clinic workflow and scheduling processes.
• Maintain confidentiality and HIPAA compliance.

Skills

Phlebotomy

HIPAA compliance

EHR systems

BLS certification

Education

Medical Assistant certification (CMA, RMA)

Job description

Description

Are you a compassionate, detail-oriented Medical Assistant who thrives in a collaborative, patient-centered environment? Join our dedicated fertility care team and play a meaningful role in helping patients build families. This is a unique opportunity to work closely with physicians and clinical staff in a specialty setting that blends advanced medicine with heartfelt care.

The Medical Assistant provides high-quality clinical support across all phases of patient care — from diagnostics through treatment — while delivering an exceptional patient experience.

As a key member of our clinical team, you will:

• Prepare patients for exams and procedures, including rooming, vitals, and history intake as directed
• Assist providers and nursing staff during fertility-related exams and procedures
• Provide patient education as delegated, including pre and post-visit instructions
• Maintain patient comfort, privacy, and dignity at all times
• Prepare exam, ultrasound, and procedure rooms according to clinic standard operating procedures
• Set up and break down equipment and supplies using sterility and infection control protocols
• Assist with pelvic exams, ultrasounds, IUIs, egg retrievals, embryo transfers, and other procedures as trained and authorized
• Assist with specimen handling, labeling, and transport per protocol
• Perform phlebotomy once trained, competent, and authorized by clinic policy
• Accurately document patient care tasks and patient information as applicable
• Assist with inventory management and supply stocking
• Support clinic workflow efficiency and scheduling processes as directed
• Maintain strict confidentiality and comply with HIPAA regulations
• Collaborate effectively with physicians, nursing staff, embryology, and administrative team
• Participate in daily huddles, staff meetings, training sessions, and competency assessments

Why Join Us?

• Consistent Monday - Friday schedule with early afternoons
• Specialized training in reproductive medicine
• Collaborative, mission-driven team environment
• The opportunity to make a lasting impact in patients' lives during a meaningful journey

Requirements

Required Qualifications

• High school diploma or equivalent
• Certification as a Medical Assistant (CMA, RMA, or equivalent)
• Current BLS certification, or ability to obtain within designated timeframe
• 2+ years of phlebotomy and clinical patient care experience

Preferred Qualifications

• Experience in fertility, OB/GYN, women's health or surgical clinic setting
• Experience assisting with pelvic exams or ultrasound procedures
• Familiarity with EHR systems
• Knowledge of OSHA, CDC, and infection control standards