MEDICAL ASSISTANT

City of Cincinnati; Cincinnati (OH); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Health Insurance

Retirement Plan

Paid time off

Job summary

City of Cincinnati is seeking a Medical Assistant to represent the health center and respond to patients in person, by phone, email, or written correspondence. The role includes routine clinical laboratory work, venipuncture, EKG setup, and meticulous record-keeping.

The position emphasizes strong communication, accuracy, and the ability to handle anxious patients while maintaining quality customer service.

Qualifications

• Associate degree in Medical Assisting; required coursework in Anatomy & Physiology, Medical Terminology, Clinic Assessment Procedures and Routine Clinic/Office Laboratory Testing.
• Certification as Medical Assistant by the American Association of Medical Assistants.

Responsibilities

• Schedule appointments, refer patients to health care providers, and prepare routine correspondence and billing documents.
• Perform and record routine clinical laboratory tests and vitals; collect blood samples via venipuncture or finger stick.
• Input patient data into computer systems and assist in patient examinations and procedures.

Skills

Basic mathematics

Business English

Problem solving

Information gathering

Software applications

Safety procedures

Communication

Venipuncture

EKG setup

Specimen handling

Data entry

Education

Associate Degree in Medical Assisting

Certification as Medical Assistant

Tools

Medical software

Job description

Probationary Period

Six months.

General Statement of Duties

This employee represents the City of Cincinnati to customers and is responsible for responding to and processing patients, performing routine medical laboratory procedures in a health center. Employee interacts with customers in person, by telephone, by e-mail, or in writing while maintaining a high level of customer satisfaction. Responsible for performing administrative and record keeping activities. Performs related duties as required.

Minimum Qualifications (KSAs)

(Illustrative only. Any one position may not require all of the listed KSAs nor do the listed examples include all the KSAs which may be required.)

Knowledge Of

• Basic mathematics.
• Basic business English, including spelling, grammar, punctuation, and sentence structure.
• Problem solving techniques
• Methods needed to gather relevant information from callers by asking appropriate questions.
• Software applications used for customer service and billing functions.
• Safety policies and procedures, e.g., Employee Safety Instruction Manual and applicable agency requirements.

Skill To

• Use and maintain medical equipment.
• Give various types of injections/immunizations.
• Sanitize or sterilize work area or instruments used in patient examination or in laboratory tests by using autoclave, laboratory dishwasher, disinfectants, or standard sterilizing equipment.
• Perform and interpret routine clinical laboratory tests including pregnancy testing, urinalysis with microscopic examination, manual blood counts, hematocrit, gram stain, and wet mount microscopic tests.
• Perform venipuncture and finger stick.
• Set up an EKG (electrocardiogram) machine, prepare a patient for EKG, and give an EKG.
• Prepare smears, samples, specimens, cultures, etc., for transportation to another laboratory for analysis sufficient to maintain the integrity of that which is being sent.
• Operate a computer utilizing the appropriate software related to assigned area of responsibility.
• Input appropriate data into computer system utilized.

Ability To

• Communicate effectively orally and in writing.
• Speak clearly and concisely using correct English grammar in order to communicate clearly over the telephone and in person.
• Interpret and clearly explain procedures, situations, and policies to the public as well as to other employees.
• Write legibly, clearly, and concisely using proper English.
• Reduce a complaint or problem to writing for recording purposes.
• Listen effectively.
• Determine the nature of a problem based on the caller's information and to make decisions concerning referral of messages with limited information.
• Prioritize calls and requests.
• Perform mathematical calculations.
• Organize work and follow directions, both oral and written.
• Empathize with customers and communicate clearly in layman's terms.
• Show sensitivity toward the needs of patients.
• Manage patients with anxiety, mental illnesses, or mental retardation.
• Handle difficult customers or situations in a calm and professional manner.
• Work in a fast paced environment.
• Work and make decisions with little supervision.

Required Education And Experience

• An Associate Degree in Medical Assisting from an institution accredited by the American Medical Association's Committee on Allied Health Education and Accreditation is desirable. Required is the completion of a training program from an institution with the same aforementioned accreditation and the completion of the following course work: Anatomy and Physiology; Medical Terminology; Clinic Assessment Procedures (e.g., taking medical history and assisting in physical examination procedures); Routine Clinic/Office Laboratory Testing (e.g., phlebotomy, hematocrit, and pregnancy testing)
• Certification as a Medical Assistant from the American Association of Medical Assistants.

Other Requirements

• Some positions may require a valid Driver's License.
• Some positions may be required to drive an RV type van.
• Must be able to pay close attention to detail when performing precise laboratory procedures.
• Must be able to effectively interact with patients sufficient to acquire information about them and to perform required clinical processes (e.g., venipuncture) to obtain blood samples and specimens.
• Must be able to perform fine finger movements and possess a high degree of hand-eye motor coordination to perform precise laboratory tests.

Military Education & Experience Evaluation

Military education and experience may be substituted for college level course work at the lower and upper division baccalaureate and graduate levels and apprenticeship training at the vocational certificate level on a case by case basis based on the American Council on Education (ACE) Military Guide recommendations.

Working and Physical Conditions

Examples of Work Performed

Schedules appointments; makes referrals to other health care providers; prepares (may include light typing) routine correspondence, memos, and reports; and prepares billing to patient and/or insurers. Performs record keeping activities such as writing test results onto forms and logs; writes patients health medical history, nature of illness, injury or medical condition, and diagnosis and treatment onto charts, medical record keeping forms, insurance forms, etc.; maintains records and updates them. Interviews patient or family member to obtain health/medical history to write onto various records, to provide information to physician about patient's medical needs, and to obtain information for billing. Checks pulse, temperature, blood pressure, weight and height, and vision of patient. Assists physician in examination and treatment of patients by: preparing treatment room; draping patients; positioning instruments and equipment; and by handing instruments to physician. Collects various body samples such as blood, urine, or throat culture obtained directly from the patient through venipuncture or swabbing or by receiving from a physician or nurse. Performs routine laboratory tests such as urinalysis, hematocrit, and pregnancy tests. Prepares patients for and gives electrocardiograms. Maintains work area in a clean and organized environment. Inventories stock of supplies and equipment and orders when there are shortages. Provides information and assistance related to health center services, activities, procedures, or other issues; responds to questions, complaints, or requests for service, and resolves customer inquiries relating to billing, billing adjustments, and/or other issues regarding health center services. Operates a computer to input information from patient and to access patient records; creates, edits, compiles, manipulates, and retrieves files, databases, and create reports. Takes and relays messages to doctors, nurses, supervisors, and other personnel by personal contact, e-mail, or telephone. Reviews and completes as necessary forms, documents, or letters to establish new patients. Collects patient's chart, pulls up information on the computer; confirms it is the correct patient and the insurance information is accurate; checks for current consent for treatment form; checks for proof of income and City residency. Pulls patient's medical chart as needed; keep charts in proper order and the files themselves in good condition; file lab reports; complete immunization record requests; deactivate inactive charts. Working knowledge of current safety policies, instructions for proper usage, and other procedures and professional practices required for completing job duties. Identifies unsafe practices and conditions and brings such matters to the attention of the supervisor. Conveys a positive image and handles a large volume of customers in a friendly, effective, efficient, and professional manner.

Supervision Exercised

None

Benefits Overview

The below information is solely intended as a summary of the benefits available and is subject to change. Not all benefits listed are available for every position. Benefits can vary depending on applicable labor agreements and/or salary plan. For specific questions, contact the HR Contact indicated on the Job Posting.

The City of Cincinnati offers its employees competitive salaries and a comprehensive benefit package designed to actively attract and retain quality employees' to add additional value to the City of Cincinnati's workforce. A summary of these benefits for full-time employment is listed below. This is a general listing of benefits for all employees and is not intended to be a comprehensive listing for all bargaining units.

The City offers a variety of training programs, ranging from job-specific skills such as computer and equipment instruction, to helping supervisors improve their management techniques.

Equal Employment Opportunity

The City of Cincinnati is dedicated to providing equal employment without regard to race, gender, age, color, religion, disability status, marital status, sexual orientation or transgendered status, or ethnic, national or Appalachian origin, or on the basis of any other category protected under federal, state and local laws.

Holidays

• New Year's Day
• Martin Luther King Day
• President's Day
• Memorial Day
• Juneteenth
• Independence Day
• Labor Day
• Veterans' Day
• Thanksgiving Day
• Day after Thanksgiving
• Christmas

Health Insurance

The City of Cincinnati 80/20 offers 3 medical plans to all full time City of Cincinnati employees and eligible dependents: the 80/20 PPO medical plan, the HDHP medical plan with an HSA contribution, and a Health Reimbursement Arrangement for those enrolled on another non-city eligible group plan.

Eligible Dependents Include

• Legal Spouse or Equal Partner
• Child (natural child, adopted child, and/or child who the group has determined is covered under a "Qualified Medical Child Support Order")
• Step-child
• Child for whom the employee or employee's spouse/equal partner is a legal guardian

Basic Life Insurance

A $50,000 Basic Life Insurance policy is paid for by the City for certain eligible employees. Full time employees not eligible for the City-paid basic life insurance policy are generally provided a similar benefit through their union group.

Supplemental Life, Long Term Disability, Accident & Critical Illness Insurance

Most full time City employees are eligible to participate in a supplemental life insurance program, a long term disability plan, and accident and critical illness insurance programs at their own expense. Premiums are determined by age, amount of coverage, and various additional factors.

Flexible Benefits Plans

Healthcare Flex Spending Account

City employees can participate in the Healthcare Flex Spending Account that can be used to pay out-of-pocket medical, prescription, dental, and vision care expenses for employees and family members.

Dependent Care Flex Spending Account

City employees can participate in a Dependent Care Flex Spending Account that can be used to pay work-related dependent care expenses. Participants can set aside money each year through pre-tax payroll deductions to pay for these expenses.

Transportation Expense Reimbursement Account

City employees can participate in a Transportation Expense Reimbursement Account (TERA) that can be used to reimburse expenses related to traveling to and from work. Participants can set-up a pre-tax payroll deduction up to an IRS regulated amount.

Healthy Lifestyles Program

City employees can voluntarily participate in a wellness incentive program that encourages and rewards employees and their spouses/equal partners for making positive choices for better health. The City of Cincinnati will contribute up to $300/year to a Health Reimbursement Account for each the employee and their spouse/equal partner for meeting specified program goals. These dollars can be used to offset qualified out-of-pocket medical expenses.

Integrated Health Reimbursement Arrangement (HRA)

This is a voluntary program that serves as an alternative healthcare option to traditional medical plans. If you have alternate group health coverage available to you through a spouse, equal partner, another job, or a non-city retirement plan, you may be eligible for this plan which reimburses you for the difference in premiums between the plans and your covered out of pocket expenses on the other plan.

Retirement Plan

The City provides a defined benefit pension plan for part-time and full-time employees. New hires and re-hired employees are required to participate in the City of Cincinnati's Retirement System (CRS), regardless of previous participation in an Ohio State pension system or any another state or federal pension system. CRS is funded by employer and employee contributions, and investment returns from plan assets. CRS provides retirement and health care benefits subject to eligibility requirements. The following groups are excluded from participation in CRS: Mayor and Members of City Council; Sworn Police & Fire; Police Recruits; and Rehired Ohio Police & Fire Retirees.

Deferred Compensation

As an Ohio government employer, the City offers employees the ability to participate in a 457(b) tax-deferred retirement savings plan. The City makes an annual match to your 457(b) of up to $750, or as otherwise specified in applicable regulations and union contracts.

01 Do you possess certification from the American Association of Medical Assistants? If yes, a copy of your certification must be attached.

• Yes
• No

02 Do you have an Associate Degree in Medical Assisting from an institution accredited by the American Medical Association's Committee on Allied Health Education? If yes, transcript must be attached.

• Yes
• No

03 I understand that I must demonstrate that I have an associate's degree in Medical Assisting or I have certification as a medical assistant from the American Association of Medical Assistants by attaching either my transcript or certification. If my certification or proof of education is not attached my application will be rejected

• Yes
• No

04 Do you have experience in back office medical assisting (e.g., taking vitals, assisting with procedures, administering injections)?

• Yes
• No

05 Do you have experience in front office medical assistant (e.g. scheduling, insurance verification, patient check-in/check-out)?

• Yes
• No

06 Briefly describe your experience with medical assisting in the front and back office.

• Required Question