Medical Assistant

The Few Institute For Aesthetic Plastic Surgery; Chicago (IL); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Paid time off

401(k)

Dental insurance

Health insurance

Job summary

The Few Institute for Aesthetic Plastic Surgery in Chicago seeks a qualified Medical Assistant to support daily clinical tasks, EMR charting, room prep, and patient flow during procedures.

A minimum of 3 years MA experience, preferably in plastic surgery or aesthetics, is required. The role emphasizes privacy, professional standards, and compassionate patient care.

Qualifications

• Minimum 3 years of MA experience, preferably in Plastic Surgery or Aesthetics.

Responsibilities

• EMR charting on the day of patient visit.
• Create daily treatment sheets for patient appointments.
• Enter all new patient paperwork and intake forms into the EMR for provider’s patients.
• Pre-op all provider’s patients for the upcoming week.
• Call in patient prescriptions as needed.
• Conduct post-treatment follow-up calls 24 hours after advanced treatments as determined by provider.
• Assist with provider patient flow to ensure schedule runs efficiently.
• Review the patient’s medical history and determine the reason for their visit.
• Prepare patients for cosmetic injectable/laser treatments and apply numbing cream.
• Take standardized pre & post procedure patient photos and upload to chart.
• Properly sanitize rooms in between patient appointments.
• Schedule patient appointments as needed.
• Follow up on provider’s emails delegated to MA.
• Ensure neuromodulator inventory is adequate for the day.
• Open provider treatment rooms each morning and ensure rooms are prepared.
• Close down rooms nightly and stock for the following day.
• Assist with various administrative tasks delegated by the provider.
• Manage and renew all required certifications for Shay (if applicable).
• Follow up with new patient consultations and patients not returning for routine visits.
• Ensure provider continues to grow patient base.
• Assist with provider inventory tracking.
• Prepare post-treatment bags for certain appointments.
• Pre-bill patients correctly the day of their procedure.
• Assist provider with social media filming in the office when necessary.
• Be flexible to assist with tasks outside of this job description.

Skills

Medical Assistant experience

Tools

EMR software

Job description

Benefits:

• Paid time off
• 401(k)
• Dental insurance
• Health insurance

Company Description

The Few Institute for Aesthetic Plastic Surgery (TFI) is dedicated to providing highly skilled, ethical plastic surgery care tailored to each individual. The team focuses on delivering compassionate, personalized experiences for patients seeking aesthetic procedures. TFI places a strong emphasis on maintaining privacy and confidentiality at all times. The institute is committed to upholding rigorous professional standards while fostering a respectful, welcoming environment for both patients and staff.

Minimum 3 years of MA experience, preferably in Plastic Surgery or Aesthetics.

Medical Assistant Job Description

• EMR patient charting same day as patient visit
• Create daily treatment sheets for patient appointments
• Enter all new patient paperwork and intake forms into the EMR for provider’s patients
• Pre-op all of provider’s patients for the upcoming week
• Call in patient prescriptions as needed
• Conduct post treatment follow up calls 24 hours after advanced treatments as determined by provider
• Assist with provider patient flow to ensure schedule runs efficiently
• Review the patient's medical history and determine the reason for their visit.
• Get patients set up for appointment time with provider. Ensure patient in treatment gown when necessary and get injectables or other medical equipment set up in anticipation of the appointment.
• Prepare patients for cosmetic injectable/laser treatments. Apply numbing cream, provide pre and post treatment education. Give patients proper post treatment recovery products.
• Primary Assistant to RN with daily in office procedures such as Sofwave, Ultherapy, Laser treatments, etc.
• Wash & sterilize instruments and laser pieces on a daily basis
• Take standardized pre & post procedure patient photos and download them into the patient's chart
• Properly sanitize rooms in between patient appointments
• Schedule patient appointments as needed
• Follow up on provider’s emails that are delegated to MA
• Ensure adequate neuromodulator supply for the day; prepare additional product as needed
• Open provider treatment rooms each morning and ensure rooms are fully prepared and ready for the day
• Close down rooms nightly ensuring that exam rooms are adequately stocked for the following day. Rooms will also be set up for next day procedures.
• Assist with various administrative tasks delegated by the provider
• Manage and renew all required certifications for Shay
• Follow up with all new patient consultations and/or patients that have not returned to the practice for routine visits
• Responsible for working with Assistant Client Manager to ensure patient paperwork properly completed and deposits and payments collected
• Responsible for ensuring provider continues to grow patient base
• Assist with provider’s inventory tracking
• Prepare post-treatment bags for certain appointments
• Ensure patients are pre-billed correctly the day of their procedure
• Assist provider with social media filming in the office when necessary
• Be flexible to assist with tasks outside of this job description