Medical Affairs Project Manager (Aesthetic Medical Device)

Bausch Health Companies Inc.; Redmond (WA); Hybrid; USD 98,000 - 135,000; Full time

Benefits offered by this job

Medical Insurance

401(k) with matching

Paid time off

Stock purchase plan

Tuition reimbursement

Parental leave

Disability insurance

Life insurance

Job summary

Solta Medical, a division of Bausch Health, seeks a Medical Affairs Project Manager to coordinate IIS and Medical Affairs-sponsored studies, scientific communications, vendor management, and budget tracking globally.

You will work with Regulatory, Legal, Finance, and external partners to ensure compliant and timely execution of Medical Affairs activities, across multiple initiatives.

Qualifications

• Bachelor's degree preferred; equivalent combinations of education, training, and relevant experience will be considered.
• Minimum of 5 years of experience in Medical Affairs Operations, Clinical Operations, Clinical Research, Project Management, or related healthcare industry roles
• Experience supporting investigator-initiated studies (IIS), post-market studies, publication tracking, grants programs, or evidence-generation activities preferred
• Experience managing vendors, contracts, purchase orders, invoices, budgets, and financial tracking

Responsibilities

• Vendor & Financial Management: Manage vendor onboarding, contracts,POs, invoices, and payment tracking.
• Vendor & Financial Management: Collaborate with Procurement and Finance to support vendor management, budget tracking, and reporting.
• Vendor & Financial Management: Track Medical Affairs budgets, study expenditures, and key financial metrics.
• Evidence Generation Programs: Manage grant review workflows, meeting coordination, contracting, payments, and closeout activities.
• Evidence Generation Programs: Monitor educational grant and IIS budgets, payments, and compliance requirements.
• Evidence Generation Programs: Establish and manage IIS governance processes ensuring GCP and SOP compliance.
• Evidence Generation Programs: Oversee IIS financial management including budget allocation, contract execution, milestone tracking, and reconciliation.
• Evidence Generation Programs: Monitor IIS program performance through defined metrics and reporting.
• Evidence Generation Programs: Support Medical Affairs-sponsored post-market studies including startup, documentation management, milestone tracking, budget tracking, and study reporting.
• Publications & Scientific Communications: Coordinate internal publication processes for manuscripts, abstracts, posters, presentations, and scientific communications.
• Publications & Scientific Communications: Coordinate publication vendors, timelines, and deliverables.
• Publications & Scientific Communications: Maintain publication databases, trackers, and reporting tools.
• Medical Affairs Infrastructure & Operations: Develop and maintain operational trackers, dashboards, metrics, and reporting tools.
• Medical Affairs Infrastructure & Operations: Maintain centralized repositories of study, publication, training, and scientific communication assets.
• Medical Affairs Infrastructure & Operations: Manage team documentation within SharePoint, Teams, and other systems.
• Medical Affairs Infrastructure & Operations: Coordinate shipment, accountability, and tracking of devices and consumables.
• Medical Affairs Infrastructure & Operations: Assist with development and improvement of processes, tools, and workflows.
• Compliance & Operational Support: Support Sunshine/Open Payments reporting related to grants, studies, and other programs.
• Compliance & Operational Support: Assist with training compliance tracking and onboarding activities for Medical Affairs personnel.
• Compliance & Operational Support: Support implementation of SOPs and alignment with policies.
• Compliance & Operational Support: Facilitate cross-functional collaboration with multiple teams.
• Compliance & Operational Support: Create and maintain process documentation and records.
• Meeting & Conference Management: Coordinate meeting logistical support as needed.

Skills

Project management

Cross-functional collaboration

Attention to detail

Communication skills

Organization

Education

Bachelor's degree

Tools

SharePoint

Veeva

CRM systems

Publication management platforms

Job description

Job Location: Bridgewater, New Jersey, USA | Bothell, Washington, USA | Redmond, Washington, USA | Seattle, Washington, USA

Join our global diversified pharmaceutical company enriching lives through our relentless drive to deliver better health outcomes to our patients. We are all in it together to make a difference. Be a part of a culture that doesn't just wait for change but actively creates it—where your skills and values drive our collective progress and impact.

Solta Medical, a division of Bausch Health, is a global leader in energy-based aesthetic technologies, providing innovative solutions that support physicians and patients worldwide.

The Medical Affairs Project Manager serves as a key operational partner to the Global Medical Affairs organization. This individual is responsible for coordinating Medical Affairs activities related to investigator-initiated studies (IIS), Medical Affairs-sponsored studies, scientific communications, publications, vendor management, budget tracking, compliance processes, and operational infrastructure.

The position works cross-functionally with Medical Affairs, Clinical Development, Regulatory Affairs, Compliance, Legal, Finance, Procurement, Medical Information, R&D, Commercial, and external partners to ensure efficient and compliant execution of Medical Affairs activities globally.

This role requires a highly organized and self-motivated individual with demonstrated project management capabilities, strong attention to detail, and the ability to manage multiple initiatives simultaneously while ensuring timely execution and completion of key deliverables.

Responsibilities

Vendor & Financial Management

• Manage vendor-related activities, including vendor onboarding, contract administration, purchase orders, invoice processing, and payment tracking


• Collaborate with Procurement and Finance to support vendor management, financial compliance, budget tracking, and reporting


• Track Medical Affairs budgets, study expenditures, and key financial metrics

Evidence Generation Programs

• Manage grant review workflows, meeting coordination, contracting, payments, and closeout activities


• Monitor educational grant and IIS budgets, payments, and compliance requirements


• Establish and manage IIS governance processes, ensuring compliance with GCP, internal SOPs, and regulatory requirements


• Oversee IIS financial management, including budget allocation, contract execution, milestone tracking, and reconciliation of study spend


• Monitor IIS program performance through defined metrics and reporting


• Support Medical Affairs-sponsored post-market studies, including study startup, documentation management, milestone tracking, budget tracking, and study reporting

Publications & Scientific Communications

• Coordinate the internal publication processes for approval of manuscripts, abstracts, posters, presentations, and scientific communications


• Coordinate publication vendors, timelines, and deliverables


• Maintain publication databases, trackers, and reporting tools

Medical Affairs Infrastructure & Operations

• Develop and maintain Medical Affairs operational trackers, dashboards, metrics, and reporting tools


• Maintain centralized repositories of Medical Affairs study, publication, training, and scientific communication assets


• Manage team documentation within SharePoint, Microsoft Teams, and other Medical Affairs systems


• Coordinate shipment, accountability, and tracking of devices and consumables utilized in Medical Affairs activities


• Assist with development, implementation, and continuous improvement of Medical Affairs processes, tools, and operational workflows

Compliance & Operational Support

• Support Sunshine/Open Payments reporting activities related to grants, studies, and other Medical Affairs programs


• Assist with training compliance tracking and onboarding activities for Medical Affairs personnel


• Support implementation of Medical Affairs SOPs and ensure alignment with corporate policies and procedures


• Facilitate cross-functional collaboration with Medical Affairs, Clinical Development, Regulatory Affairs, Compliance, Legal, Finance, Procurement, Medical Information, & Commercial teams


• Create and maintain process documentation, operational records, and other required documentation


• Other duties as required

Meeting & Conference Management

• Coordinate meeting logistical support as needed

Qualifications

• Bachelor's degree preferred; equivalent combinations of education, training, and relevant experience will be considered


• Minimum of 5 years of experience in Medical Affairs Operations, Clinical Operations, Clinical Research, Project Management, or related healthcare industry roles


• Experience supporting investigator-initiated studies (IIS), post-market studies, publication tracking, grants programs, or evidence-generation activities preferred


• Experience managing vendors, contracts, purchase orders, invoices, budgets, and financial tracking


• Strong project management, organizational, and problem-solving skills


• Ability to manage multiple priorities, maintain attention to detail, and drive projects from initiation through completion


• Highly motivated self-starter with the ability to work independently, take ownership of responsibilities, and consistently deliver high-quality results


• Excellent interpersonal, written, and verbal communication skills


• Experience working cross-functionally with internal stakeholders and external partners


• Proficiency with Microsoft Office Suite, including Excel, PowerPoint, Teams, and SharePoint


• Experience within medical devices, aesthetics, dermatology, or energy-based technologies


• Experience supporting global Clinical & Medical Affairs organizations


• Experience with SharePoint, Veeva, CRM systems, publication management platforms, or related tools


• Minimal travel required (approximately 15%), primarily for team meetings, planning sessions, training activities, or other business needs


• In Office-Hybrid schedule - 3 days per week in office Tuesday-Thursday. Work from home on Mondays and Fridays

The range of starting base pay for this role is 98,000-135,000. Actual starting pay will be based on a wide range of factors including, but not limited to, relevant skills, experience, qualifications, education and location. In addition to base pay, this position is eligible for participation in either (i) our annual bonus program or (ii) a sales incentive plan.

Benefits package includes:

• Medical (includes Prescription Drug)


• Dental


• Vision


• Flexible Spending Accounts


• 401(k) with matching company contribution


• discretionary time off


• paid sick time


• stock purchase plan


• tuition reimbursement


• parental leave


• short-term and long-term disability


• life insurance


• accidental death & dismemberment insurance


• paid holidays


• employee referral bonuses and employee discounts

We are an Equal Opportunity Employer.

We are committed to building diverse teams, representative of the patients and communities we serve, and we strive to create an inclusive workplace that cultivates collaboration.