Medical Admissions Representative

craighomecare; Kansas; Hybrid; USD 32,000 - 42,000; Full time

Benefits offered by this job

Generous PTO

401(k) Matching

Tuition Reimbursement

Professional Development Opportunities

Health and Dental insurance

Short & Long Term Disability and Life

Job summary

Pediatric Home Service in Wichita, KS is seeking a full-time Admissions Representative to join a patient-focused team. You will manage intake of DME, coordinate new product requests, and support the CS helpdesk in a fast-paced environment.

The ideal candidate is highly organized, communicates clearly, and can handle insurance information, referrals, and paperwork with attention to detail. This role offers hybrid work, benefits, and opportunities to grow in pediatric home care.

Qualifications

• High school diploma or 1–6 months related experience and/or training.
• DME intake/admissions experience preferred.
• Excellent organization, multitasking, problem-solving and communication; customer service mindset.

Responsibilities

• Performs intake of DME through the Brightree database.
• Coordinates the New Product Request process and CS helpdesk activities.
• Reads orders and coordinates patient and prescriber information changes.
• Obtains insurance authorization information and coordinates ongoing patient supply orders.
• Supports evening deliveries and on-call duties as needed.

Skills

Highly organized

Multitasking

Problem solving

Communication

Proactive customer service

Brightree EHR (preferred)

Education

High school diploma

Tools

Brightree EHR

Job description

At Pediatric Home Service, we help medically complex kids live their best lives, at home, with their families. As a national leader in pediatric home care, we offer a full range of services including infusion, clinical nutrition, respiratory therapy, PPEC, private duty nursing, and DME. Whether you're caring for patients or supporting behind the scenes, every role at PHS makes a difference. Join a mission-driven team that’s committed to putting children and families first.

• Position: Admissions Representative
• Location: Wichita, KS
• Hours: Monday-Friday, 8am-5pm
  • Hybrid

THE POSITION:

We are looking for a full-time Admissions Representative to join our customer-focused, supportive team. Our Customer Service department is a fast-paced, high-energy environment and you’ll find yourself challenged and required to use critical thinking every day. You will also be surrounded by a close-knit and supportive group who has the same dedication to serving medically fragile children and their families.

• Performs intake of Durable Medical Equipment (DME), through the Brightree database
• Coordinates the New Product Request process
• Coordinates activities of the Customer Service (CS) helpdesk
• Performs duties of the Coordinator of the Day (COD)
• Obtains new patient referrals
• Obtains supporting documentation
• Obtains insurance authorization information as required for products and services provided by PHS
• Obtains insurance benefits & completes data entry requirements
• Obtains ongoing patient supply orders
• Obtains prescriber orders for products and services provided by PHS
• Completes patient and prescriber information changes
• Maintains all patient information on an ongoing basis
• Enters new prescriber information into database
• Coordinates intake process for specialized organizations
• Supports evening and Saturday on-call staff
• Addresses complaints concerning billing or service rendered, referring complaints of service failures to designated departments for investigation
• Reads prescriber orders, customer orders, work orders and shipping orders to determine items to be moved, gathered, or distributed
• Coordinates service for evening deliveries
• Process and coordinates paperwork from items delivered for intake
• Prepare patient paperwork for billing
• On-call duties/rotation may be required based on business need

REQUIREMENTS:

• High school diploma or 1–6 months of related experience and/or training, or an equivalent combination of education and experience.
• Durable medical equipment (DME) intake/medical admissions experience preferred
• Exceptionally organized, multi-tasking, problem solving and communication and strong keyboard skills; High level of initiative combined with a customer service mentality is also required.
• Experience in Brightree EHR preferred

BENEFITS:

• Generous Paid Time Off (PTO) for full time employees to ensure a healthy work-life balance
• 401(k) Matching to help secure your future
• Tuition Reimbursement to support your educational and professional growth
• Professional Development & Learning Opportunities to expand your skills and knowledge in pediatric care
• Health and Dental insurance
• Short & Long Term Disability and Life Insurance

We look forward to learning more about you & the skills you can bring to Pediatric Home Service!

Pediatric Home Service is an equal opportunity employer; we are committed to affirmative action and equal employment opportunities for all regardless of protected veteran status, race, color, creed, religion, national origin, sex, sexual orientation or identity, disability, age, marital status, familial status, membership or activity in a local human rights commission, or status with regard to public assistance